Production Assistant

Deeplocal Inc; Pittsburgh (Allegheny County); On-site; USD 35,000 - 50,000; Full time

Job summary

Deeplocal Inc is looking for a Production Assistant to join their dynamic team in Pittsburgh, PA. This temporary position requires project management skills, attention to detail, and the ability to thrive under tight deadlines. The role involves supporting creative teams, managing logistics, and overseeing vendor relations. This position can lead to more significant roles within the production team.

Qualifications

• Experience in a fast-paced creative industry.
• Ability to work long hours and weekends as needed.

Responsibilities

• Support producers with project planning and logistics.
• Manage vendor relations and coordinate shipping.
• Assist with on-site project needs and client meetings.

Skills

Project Management

Communication

Attention to Detail

Flexibility

Problem-Solving

Job description

Deeplocal is seeking a Production Assistant to work in our Pittsburgh, PA studio. As a Deeplocal Production Assistant, you'll play an integral role in bringing projects to life that live at the intersection of marketing, technology, tangible interaction, environmental space, and design. You'll leverage project management skills, acute attention to detail, communication skills, and work ethic to deliver world class projects.

For each project, you'll support the creative and production teams, being responsible for a range of tasks—from sourcing external partners and vendors to handling project logistics, to managing global shipping, to loading shipments onto trucks to traveling on-site for projects.

Candidates should be aware that PAs don't work typical 9-5 hours (at least, not all of the time). During a project, this is a mentally and sometimes physically demanding role that means spurts of long hours to deliver projects on time. The right candidate needs to maintain a positive attitude and collaborative spirit during demanding periods of work.

This position is the first step into the production team at Deeplocal and successful candidates may have a path to future producer roles.

This is a temporary position with potential for conversion to permanent employment in the future.

Responsibilities

Project Management:

• Supports producers on projects, including planning and creating production workflow schedules from proposal to delivery and install
• Participates in daily meetings/stand ups with internal team members to review status and task list.
• Coordinates on site shipping and logistics as needed on projects.
• Helps to maintain a positive, upbeat, and professional atmosphere for each project, being proactive and solution-orientated

Client Management:

• Takes notes during client meetings, send recaps, notes and next steps afterward
• Researches project hard costs and vendors to provide support to producers in creating project estimates for pitches.

Vendor Management:

• Prepares shipments, tracks status of shipments, ships materials in a timely manner as requested by Producers.
• Locates local or global resources, places orders, and tracks shipping of materials in a timely manner.
• Researches, sets up calls with, and listens to vendor capabilities. Maintains a current list of vendors and their capabilities. Checks references. Suggests vendors when needed.
• Researches, sets up calls with, and listens to freelancer capabilities. Maintains a current list of freelancers & their capabilities. Checks references. Is responsible for suggesting freelancers when needed for project.

General Support:

• Helps with general support as needed for all Deeplocal projects and the office itself. This may include running errands by car, participating in testing, some manual labor, some administrative support, or travel to support live events or installation.

On Site Requirements:

• Knows individuals’ preferences for airlines, seats, flying times, etc. Books travel to Deeplocal’s policies. Creates an itinerary for individuals’ travel. Modifies travel itineraries as needed due to emergencies.
• Support on site needs, including site visits and surveys, installation, project documentation, and after care
• The ability to travel within the US and globally for project installs, client meetings, and new business pitches, etc.

Desired Skills:

• Experience working in a fast-paced creative industry
• Proven experience managing large, self directed projects
• Highly organized with exceptional communication skills and attention to detail
• Embraces tight deadlines and keeps composure when times get tough or priorities conflict
• Ability to prioritize tasks while managing multiple priorities
• Creative thinker and problem-solver
• Comfortable with ambiguity
• Excited by new challenges, never-been-done-before work
• This position requires flexibility to work long hours and occasional weekends.

Location

This is an in person position working in our Pittsburgh studio. Remote or hybrid work is not an option for this role.

About Deeplocal

Deeplocal is a quickly growing, internationally-recognized, innovation studio based in Pittsburgh, PA. Deeplocal’s team includes experts in marketing, engineering, design, and fabrication who collaborate to develop never-seen-before physical experiences for brand clients.

From creating a mind-controlled bike that allowed riders to shift with their thoughts, to building a robotic pitching machine that allowed a child to throw out the first pitch at a baseball game from thousands of miles away, to a single button that dims the lights, orders food, silencers your phone and puts on your favorite show, to a machine that graffitied tweets on the roads of the Tour de France, our projects are wide-ranging and unique.

Deeplocal has been behind some of advertising’s most talked about campaigns: the Netflix Switch, Google Photos Pay With A Photo, Google Fiber Nick’s First Pitch, and the Nike Chalkbot. Deeplocal’s current clients include Google, Nike, and Nest.

Deeplocal’s studio is located in a renovated brewery loft space in Sharpsburg, PA—just outside of Pittsburgh and within a few minutes of Lawrenceville. All team members at Deeplocal contribute and participate in work for our amazing roster of clients.

Deeplocal has been named one of the Best Places to Work in Western Pennsylvania for the past four years and has received numerous awards in advertising and design. Deeplocal’s work has been featured on Fast Company, Wired, NYTimes, USA Today, the Today Show, Good Morning America, Gizmodo, Engadget, Forbes, and many more.

Our Mission
Invent products and experiences for innovative brands.

Our Purpose
To be a place where amazing talent can invent, create and inspire.

Our Core Values
Deeplocal is committed to maintaining the company's core values and culture as the company grows. Employees should exhibit the following Deeplocal core values:

• Impactful
• Efficient
• Inventive
• Resourceful
• Humble