Production Administrator / Preconstruction Manager - Decks & Outdoor Living

Trueline; Pittsburgh (Allegheny County); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Company laptop setup

Health insurance

401(k)

Performance bonuses

Remote work flexibility

Job summary

Trueline seeks a Production Administrator / Preconstruction Manager - Decks & Outdoor Living to manage project readiness and preconstruction workflows. You will review designs, perform takeoffs, coordinate materials, and ensure smooth transitions from sales to construction.

Ideal candidates have deck construction knowledge, strong organization, and experience with construction software. This role offers nationwide remote flexibility with a hybrid option for Pittsburgh-area work.

Qualifications

• Strong knowledge of residential deck construction and installation practices.

Responsibilities

• Take ownership of custom deck/outdoor living projects after sales, preparing for construction.
• Review drawings, measurements, photos, contracts, and specs for details or install challenges.
• Evaluate framing layouts, structural components, and material needs to ensure build-readiness.
• Verify material takeoffs and coordinate lumber, decking, fasteners, and hardware purchases.
• Prepare complete job packages with plans, materials, instructions for installation teams.
• Coordinate with sales, purchasing, permitting, and production to resolve questions early.
• Organize a pipeline of 100–150 projects, supporting ~30 decks per month.
• Review project costs, identify material discrepancies, and reduce waste.
• Maintain project data using CM software, digital drawings, spreadsheets, and photos.
• Help refine preconstruction processes and scalable systems.

Skills

Deck construction

Structural framing

Carpentry

Installation practices

Communication with crews

Project organization

Problem solving

Fast-paced environment

Tools

ServiceTitan

Buildertrend

JobTread

JobNimbus

AccuLynx

Excel

Job description

Trueline, a rapidly expanding, family-owned residential construction company specializing in custom exterior renovations and outdoor living spaces, is seeking a Production Administrator / Preconstruction Manager - Decks & Outdoor Living to join its growing team. This position offers nationwide remote flexibility, with a hybrid option in the Pittsburgh, PA area, and is ideal for someone who knows how decks are built and enjoys turning project designs into accurate, construction-ready plans.

What You'll Do as the Production Administrator / Preconstruction Manager - Decks & Outdoor Living:

• Take ownership of custom deck and outdoor living projects once the sales process is complete, preparing each job for a smooth transition into construction.
• Review drawings, measurements, photographs, contracts, and project specifications to identify missing details or potential installation challenges.
• Evaluate framing layouts, structural components, connection details, and material requirements to ensure projects are practical and ready to build.
• Verify material takeoffs and coordinate purchasing for lumber, composite decking, fasteners, hardware, and other construction supplies.
• Prepare complete job packages that give installation teams the plans, materials, instructions, and information needed to execute efficiently.
• Coordinate with sales, purchasing, permitting, and production teams to resolve questions before they become costly jobsite problems.
• Organize and prioritize a pipeline of approximately 100-150 projects, supporting a production pace of roughly 30 deck projects per month.
• Review project costs, identify material discrepancies, and recommend solutions that reduce waste and protect profitability.
• Maintain accurate project information using construction management software, digital drawings, spreadsheets, and jobsite photographs.
• Help refine preconstruction procedures and build scalable systems for a growing outdoor living division.

Must-Haves as the Production Administrator / Preconstruction Manager - Decks & Outdoor Living:

• Strong working knowledge of residential deck construction, structural framing, carpentry, and installation practices.
• Experience reviewing construction drawings and identifying design, material, or constructability issues.
• Ability to prepare or verify construction material takeoffs, including framing lumber, decking, and structural hardware.
• Experience coordinating material purchases, construction documentation, or project preparation.
• Strong computer skills and comfort working with construction software, spreadsheets, and digital project records.
• Excellent organization and the ability to manage numerous projects with competing deadlines.
• Ability to communicate clearly with construction crews, suppliers, sales representatives, and production leadership.
• Sound independent judgment, strong attention to detail, and a practical approach to solving construction problems.
• Ability to work effectively in a fast-paced environment with substantial project volume.

Nice-to-Haves as the Production Administrator / Preconstruction Manager - Decks & Outdoor Living:

• Experience with a custom deck builder, outdoor living contractor, residential remodeler, or design-build company.
• Background in preconstruction, production coordination, construction purchasing, estimating, or project management.
• Experience as a deck designer or material takeoff specialist for a lumberyard or building materials supplier.
• Hands-on deck building or framing experience combined with strong office and technology skills.
• Familiarity with composite decking, covered porches, roof structures, or other outdoor living installations.
• Experience with ServiceTitan, Buildertrend, JobTread, JobNimbus, AccuLynx, or similar contractor platforms.
• Experience using deck design software, digital measurement tools, or jobsite photo management systems.
• A track record of improving material accuracy, reducing construction delays, or streamlining project workflows.

We Offer:

• Base salary of $75,000-$85,000, depending on experience.
• Monthly production bonus opportunities, with total annual compensation targeted around $100,000 for strong performance.
• Additional compensation flexibility for exceptionally qualified candidates.
• Discretionary performance bonus opportunities.
• Nationwide remote work opportunities and hybrid flexibility for Pittsburgh-area candidates.
• Company-provided laptop, monitors, and work phone.
• Health insurance through UPMC.
• Dental and vision benefit options.
• 401(k) retirement plan.
• Direct collaboration with company ownership and operations leadership.
• The opportunity to shape preconstruction systems within a growing outdoor living division.
• Meaningful responsibility for project readiness, construction efficiency, and profitability.
• Long-term professional growth opportunities in an entrepreneurial, privately owned business.

Trueline is an unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.