Production Administrator / Preconstruction Manager — Decks & Outdoor Living

Trueline Talent; Pittsburgh (Allegheny County); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Remote work opportunities

Hybrid flexibility

Company laptop & monitors

Job summary

Trueline Talent seeks a Production Administrator / Preconstruction Manager for Decks & Outdoor Living to own project readiness from post-sale to construction. You will review drawings, budgets, and specs, ensuring buildable pipelines and accurate material takeoffs while coordinating with sales and purchasing.

This role requires expertise in residential decks and outdoor living installations, strong organizational skills, and the ability to manage a high-volume project slate with modern

Qualifications

• Strong working knowledge of residential deck construction, framing, carpentry and installation practices.
• Experience reviewing drawings and identifying design, material or constructability issues.
• Prepare or verify construction material takeoffs including framing lumber, decking, and hardware.
• Coordinate material purchases and construction documentation.
• Proficient with construction software, spreadsheets, and digital project records.
• Excellent organization to manage numerous projects with deadlines.
• Clear communication with crews, suppliers, sales, and leadership.
• Independent judgment, attention to detail, practical problem solving.
• Ability to thrive in a fast-paced, high-volume environment.

Responsibilities

• Take ownership of custom deck and outdoor living projects after sales, prepping for construction.
• Review drawings, measurements, photos, contracts and specs for missing details or challenges.
• Evaluate framing layouts and material requirements to ensure build readiness.
• Verify takeoffs and coordinate purchasing for lumber, decking, fasteners and hardware.
• Prepare complete job packages with plans, materials, and instructions for crews.
• Coordinate with sales, purchasing, permitting and production to resolve questions.
• Organize a pipeline of ~100-150 projects and ~30 deck projects per month.
• Review project costs, identify material discrepancies and protect profitability.
• Maintain accurate project data in software, drawings, spreadsheets and photos.
• Help refine preconstruction procedures and scalable systems for growth.

Skills

Deck construction

Structural framing

Carpentry

Installation practices

Drawings review

Takeoffs

Purchasing coordination

Construction software

Communication

Project management

Tools

ServiceTitan

Buildertrend

JobTread

JobNimbus

AccuLynx

Job description

Trueline's client, a rapidly expanding, family-owned residential construction company specializing in custom exterior renovations and outdoor living spaces, is seeking a Production Administrator / Preconstruction Manager - Decks & Outdoor Living to join its growing team. This position offers nationwide remote flexibility, with a hybrid option in the Pittsburgh, PA area, and is ideal for someone who knows how decks are built and enjoys turning project designs into accurate, construction-ready plans.

What You'll Do as the Production Administrator / Preconstruction Manager - Decks & Outdoor Living:

• Take ownership of custom deck and outdoor living projects once the sales process is complete, preparing each job for a smooth transition into construction.
• Review drawings, measurements, photographs, contracts, and project specifications to identify missing details or potential installation challenges.
• Evaluate framing layouts, structural components, connection details, and material requirements to ensure projects are practical and ready to build.
• Verify material takeoffs and coordinate purchasing for lumber, composite decking, fasteners, hardware, and other construction supplies.
• Prepare complete job packages that give installation teams the plans, materials, instructions, and information needed to execute efficiently.
• Coordinate with sales, purchasing, permitting, and production teams to resolve questions before they become costly jobsite problems.
• Organize and prioritize a pipeline of approximately 100-150 projects, supporting a production pace of roughly 30 deck projects per month.
• Review project costs, identify material discrepancies, and recommend solutions that reduce waste and protect profitability.
• Maintain accurate project information using construction management software, digital drawings, spreadsheets, and jobsite photographs.
• Help refine preconstruction procedures and build scalable systems for a growing outdoor living division.

Must-Haves as the Production Administrator / Preconstruction Manager - Decks & Outdoor Living:

• Strong working knowledge of residential deck construction, structural framing, carpentry, and installation practices.
• Experience reviewing construction drawings and identifying design, material, or constructability issues.
• Ability to prepare or verify construction material takeoffs, including framing lumber, decking, and structural hardware.
• Experience coordinating material purchases, construction documentation, or project preparation.
• Strong computer skills and comfort working with construction software, spreadsheets, and digital project records.
• Excellent organization and the ability to manage numerous projects with competing deadlines.
• Ability to communicate clearly with construction crews, suppliers, sales representatives, and production leadership.
• Sound independent judgment, strong attention to detail, and a practical approach to solving construction problems.
• Ability to work effectively in a fast-paced environment with substantial project volume.

Nice-to-Haves as the Production Administrator / Preconstruction Manager - Decks & Outdoor Living:

• Experience with a custom deck builder, outdoor living contractor, residential remodeler, or design-build company.
• Background in preconstruction, production coordination, construction purchasing, estimating, or project management.
• Experience as a deck designer or material takeoff specialist for a lumberyard or building materials supplier.
• Hands-on deck building or framing experience combined with strong office and technology skills.
• Familiarity with composite decking, covered porches, roof structures, or other outdoor living installations.
• Experience with ServiceTitan, Buildertrend, JobTread, JobNimbus, AccuLynx, or similar contractor platforms.
• Experience using deck design software, digital measurement tools, or jobsite photo management systems.
• A track record of improving material accuracy, reducing construction delays, or streamlining project workflows.

Our Client Offers:

• Base salary of $75,000-$85,000, depending on experience.
• Monthly production bonus opportunities, with total annual compensation targeted around $100,000 for strong performance.
• Additional compensation flexibility for exceptionally qualified candidates.
• Discretionary performance bonus opportunities.
• Nationwide remote work opportunities and hybrid flexibility for Pittsburgh-area candidates.
• Company-provided laptop, monitors, and work phone.
• Health insurance through UPMC.
• Dental and vision benefit options.
• Direct collaboration with company ownership and operations leadership.
• The opportunity to shape preconstruction systems within a growing outdoor living division.
• Meaningful responsibility for project readiness, construction efficiency, and profitability.
• Long-term professional growth opportunities in an entrepreneurial, privately owned business.

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.