Production Administrator

Pacific Coast Companies, Inc.; Sumner (WA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K

Paid vacation

Paid holidays

Job summary

Fireside in Washington state seeks an administrative support specialist to assist Production Managers and staff. You will review job files and enter material usage daily into the database, ensuring accuracy throughout the workflow.

You will audit material entries, investigate discrepancies, and collaborate with Finance to ensure billing accuracy. The role requires strong interpersonal skills, the ability to multitask, and proficiency with MS Office and SAP.

Qualifications

• Must have strong interpersonal skills and ability to interact professionally with customers, coworkers, and managers.
• Ability to multitask with excellent organizational skills.
• Proficiency with MS Office applications and SAP.
• Regular attendance is required.
• Valid WA Driver’s License may be required for occasional field tasks.

Responsibilities

• Provide admin/clerical support to Production Managers and staff.
• Review job files and enter material usage daily into the database.
• Review, audit and confirm material entries for accuracy.
• Investigate missing materials and labor as needed.
• Run and analyze material, labor, and job costing reports.
• Coordinate with Finance to ensure billings are accurate.
• Adhere to safety rules and report hazardous conditions.
• Other duties as assigned.

Skills

Interpersonal skills

Multi-tasking

Organizational skills

Customer interaction

Attention to detail

Tools

MS Office

SAP

Job description

Benefits:

Full-time Regular Employees (and their families) can enroll in medical, dental, vision, basic life insurance, and 401K. Employees will also accrue 80 hours of vacation per year for the first 9 years and eight paid holidays throughout the calendar year.

Responsibilities:

• Provide admin/clerical support to Production Managers and staff.
• Review job files and enter material usage daily into data base.
• Review, audit and confirm material is entered correctly.
• Investigate missing materials and labor accordingly.
• Run and analyze material, labor, and job costing reports.
• Working with Finance to ensure billings are accurate.
• Abides by all safety rules set forth by company and governmental regulatory agencies and ensures that hazardous conditions are reported and corrected.
• Other job duties may be assigned.

Requirements:

• Must possess good interpersonal skills and the ability to interact professionally with customers, co-workers, and managers.
• Previous experience in a construction office environment is highly desired but not required.
• Ability to multi-task with excellent organizational skills.
• Knowledge on the usage of PC and other office equipment.
• Knowledge of a variety of software including MS Office applications and SAP.
• Regular attendance is required.
• Valid WA Driver’s License.

Why get your Career started with Fireside?

With locations in both Oregon and Washington, Fireside is the Northwest premier provider of fireplace hearth products and garage doors, specializing in the service and installation of quality fireplaces, garage doors, BBQ, fire-pits and more. We are a growing company that has been in business for over 30 years. We pride ourselves in employee training, our Fireside Five Values and encourage employee growth within the company.

Fireside is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, pregnancy, age, sexual orientation, gender identity, marital status, protected veteran status, medical condition or disability, or any other characteristic protected by law.

Safety | Professionalism | Accountability | Customer Experience | Effective Communication