Production Administrative Coordinator

Polycor Brand; Concord (NH); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) and Roth 401(k) with company 8%

Job summary

Polycor Brand in Concord, NH is seeking a Production Administrative Coordinator to provide administrative and operational support across production reporting, inventory, shipping documentation, payroll assistance, and cross-functional communication with sales, dispatch, and management.

You will coordinate schedules, maintain records, assist with onboarding and training docs, and help drive daily plant efficiency through accurate data entry and proactive coordination.

Qualifications

• High School Diploma or GED required.
• Post-secondary education in Business Administration, Operations, or related field is asset.
• Minimum 2 years administrative experience in manufacturing or production preferred.
• Experience with production reporting, inventory management, or payroll administration preferred.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Maintain and prepare daily, weekly, and monthly production reports.
• Collect and enter production data into company systems and spreadsheets.
• Assist plant management with production scheduling based on orders and inventory.
• Monitor production output and communicate variances to management.
• Prepare and coordinate shipping documentation and track orders from production to delivery.
• Maintain inventory records and assist with cycle counts and physical inventories.
• Review timesheets and compile payroll information for HR or Payroll.
• Coordinate vendor service visits and equipment inspections.
• Support safety audits, incident reporting, and training documentation.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Excel

ERP systems experience

Education

High School Diploma or GED

Post-secondary in Business Admin / Operations

Tools

Microsoft Office

ERP software

Job description

Department: Operations / Production
Reports To: Plant Manager
Location: Concord, NH: 369 North State Street, Concord, NH 03301

Position Summary

The Production Administrative Coordinator provides administrative and operational support to the production facility. This role coordinates production reporting, inventory, shipping documentation, maintenance records, payroll support, and communication between production, sales, dispatch, and management to support efficient day-to-day operations.

Essential Duties and Responsibilities

Production Coordination

• Maintain and prepare daily, weekly, and monthly production reports, including production output, machine utilization, scrap, and downtime.
• Collect and enter production data into company systems and spreadsheets.
• Assist plant management with production scheduling based on customer orders and inventory requirements.
• Monitor production output and communicate variances to management.

Shipping and Order Administration

• Prepare and coordinate shipping documentation, including bills of lading, packing slips, and shipment records.
• Verify order quantities and track customer orders from production through delivery.
• Communicate with transportation providers, customers, and internal teams regarding delivery schedules.

Inventory and Material Control

• Maintain inventory records for raw materials, finished products, consumables, and production supplies.
• Track material usage and inventory levels and assist with cycle counts and physical inventories.
• Identify inventory discrepancies and work with purchasing to maintain adequate stock levels.

Workforce Administration

• Review employee timesheets and compile payroll information for submission to Human Resources or Payroll.
• Maintain attendance and vacation records.
• Assist with onboarding, training documentation, certifications, and licenses.

Maintenance Administration

• Track equipment maintenance schedules, work orders, repairs, downtime, and preventative maintenance activities.
• Coordinate vendor service visits and equipment inspections.

Safety and Compliance

• Maintain safety training records and documentation.
• Assist with incident reporting, investigations, and corrective action tracking.
• Support plant audits and regulatory compliance activities.

General Administrative Support

• Schedule meetings and prepare reports, agendas, and meeting minutes.
• Respond to telephone and email inquiries related to plant operations.
• Maintain filing systems and production records.
• Order office and production supplies as required.
• Assist with special projects and continuous improvement initiatives.

Qualifications

Education

• High School Diploma or GED required.
• Post-secondary education in Business Administration, Operations, or a related field is considered an asset.

Experience

• Minimum 2 years of administrative experience in a manufacturing, industrial, quarry, or production environment preferred.
• Experience with production reporting, inventory management, shipping documentation, or payroll administration preferred.

Knowledge, Skills, and Abilities

• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience with ERP, inventory management, or production tracking software is an asset.
• Ability to work independently and prioritize competing demands.
• Ability to maintain confidential information.

Working Conditions

• Combination of office and manufacturing plant environments.
• Regular interaction with production employees, supervisors, drivers, and management.
• Occasional exposure to noise, dust, and varying temperatures within the production facility.
• Required use of personal protective equipment (PPE) when entering production areas.
• 401(k) and Roth 401(k) with company match.

In Person: 369 North State Street, Concord, NH 03301

Note:

Any experience deemed equivalent will be considered. Please note that the Polycor Group is committed to employment equity and all applications will be treated confidentially. We will only communicate with candidates who have been selected for an interview.

About Polycor Group company:

Polycor is a world leader in the natural stone industry. Founded in Quebec City in 1987, Polycor employs over 900 people in Canada and the United States. Its world-class reputation comes from a great legacy of stone work on historical landmarks and institutional, commercial and residential projects. For more information, visit Polycor's website and follow the company on its various social networks such as Facebook , LinkedIn and Instagram .

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Equal Employment Opportunity:

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Polycor Stone Corporation and its subsidiaries (collectively, “Polycor”). This Equal Employment Opportunity Policy applies to all other policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment. This Policy applies to all persons at Polycor, including all directors, executives, managers and other employees of Polycor as well as individuals in an employment-type relationship with Polycor. All persons involved in Polycor’s operations are prohibited from engaging in discriminatory conduct. Appropriate disciplinary action may be taken against any employee violating this policy.

Employment is based upon personal capabilities and qualifications without discrimination because of race, creed, color, religion, sex, pregnancy, age, national origin, marital status, physical or mental disability, military status, genetic information, citizenship status, or any other basis protected by federal, state, or local laws. All such discrimination is unlawful and violates our policy. Furthermore, regardless of whether sexual orientation or gender identity (transgender status) are legally protected statuses or not, Polycor does not tolerate discrimination on the basis of a person’s sexual orientation or gender identity (transgender status).

Polycor will take appropriate steps to provide reasonable accommodation, upon request, to qualified individuals with disabilities so long as doing so does not cause an undue hardship. The company will also provide reasonable accommodation, upon request, to an employee’s religious beliefs so long as doing so does not constitute an undue hardship. If you need accommodation, please provide a written description of your situation and your needs to Human Resources at [e-mail] and someone will contact you to discuss your request.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.