Production Administrative Assistant

Jackson Family Wines; United States; On-site; USD 66,449,000 - 94,644,000; Full time

Benefits offered by this job

Health Benefits

401k match

Paid time off

Volunteer time

Learning & Development

Mental health support

Wine discounts

Job summary

Jackson Family Wines seeks an administrative support professional to join our Winery Operations team. Under general supervision of the Facility Winemaker, this full-time role handles BIMS data entry, transportation coordination, invoice reconciliation, and general record maintenance with accuracy and timeliness.

The position requires a high school diploma, strong office skills, and the ability to learn quickly. Spanish language skills are a plus, and prior winery experience is beneficial.

Qualifications

• High school diploma required; strong office support functions.
• Experience with wineries or vineyards a plus.
• Ability to learn quickly and work with urgency and accuracy.
• Spanish speaking a plus.

Responsibilities

• Serve as the primary BIMS data entry resource for winery operations.
• Create and manage daily transportation schedules and shipments.
• Process transportation-related invoices and POs in BIMS/JDE.
• Provide payroll backup and other admin duties as needed.
• Assist with safety records and coordinate facility events.

Skills

Office support

Organization

Timeliness

Spanish language (nice to have)

Education

High School diploma

Tools

BIMS

JDE (PO entry)

Job description

Jackson Family Wines is much more than a family-owned wine company. We're risk-taking innovators with a strong belief that quality is paramount. We're always on the lookout for top talent -- individuals who possess a strong work ethic, commitment to quality and share our beliefs in healthy lands and a healthy community. We have been selected as one of the North Bay Business Journal's Best Places to Work for many years running.

Position Summary

Under general supervision of the Facility Winemaker, this full-time position provides administrative support for Winery Operations and the Ground Transportation Department. Responsibilities include BIMS production data entry, transportation coordination and scheduling, invoice reconciliation, record maintenance, and other administrative duties performed in a professional, accurate, and timely manner.

Essential Functions/Duties

• Serve as the primary BIMS data entry resource, responsible for accurate and timely entry of all work orders supporting winery operations.
• Create and manage daily transportation schedules. Coordinate winery transfers and bottling shipments to warehouse locations.
• Performs accurate and timely data entry in the BIMS program for transportation activities, including van and bulk wine shipment schedules, invoice processing and purchase order assignment.
• Provides backup for payroll and JDE PO entry as needed.
• Other administrative tasks as needed.
• Assists with Safety Program recordkeeping filing. Maintains First Aid closet with supplies.
• Assists in coordinating facility special events.
• Some lifting, walking and outdoor tasks.

Job Requirements

Essential Skills, Experience, and Education

• High School diploma required.
• Strong office support functions.
• Prior experience working with wineries and/ or vineyards a plus.
• Ability to learn quickly and effectively.
• Spanish speaking a plus.
• Must be well organized, focused, professional in demeanor and communications, have high sense of urgency for timeliness, accuracy, support and follow through on tasks to successful completion.
• Must be responsive to inquiries and information requests.

Wage Transparency

The base pay for this role ranges from $23.19 -$33.03 per hour. Compensation will be determined by candidate experience, skills, and location.

Benefits

• Health Benefits – Medical, Dental, Vision, Disability & Life insurance
• 401k with employer match
• Generous time off including vacation, holidays, and paid health time
• Paid volunteer time
• Learning & Development opportunities
• Modern Health virtual mental health & coaching visits
• Wine discounts!

Jackson Family Wines is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are based on merit and business needs.