Production Administrative Assistant

Cupertino Electric; San Jose (CA); On-site; USD 31,684 - 41,328; Full time

Job summary

Cupertino Electric is seeking a Production Administrative Assistant in San Jose, CA to support the Production Department's administrative functions, including union workforce dispatch, employee record updates, onboarding support, event coordination, and general admin tasks.

The role emphasizes processing union new hire records with high accuracy and speed, strong data-entry skills, and the ability to work independently and with teammates, while maintaining confidentiality and compliance with

Qualifications

• High School Diploma or GED required; some college preferred.
• 2+ years in administrative or data-entry roles.
• Authorized to work in the United States; not eligible for sponsorship.

Responsibilities

• Support processing of union new hire records with speed and accuracy.
• Maintain and update personnel files across platforms.
• Greet new hires and assist in onboarding.
• Assist with union dispatch support and tracking.
• Provide logistics and admin support for department events.
• Perform data entry and file management per standards.
• Collaborate with staff to complete tasks on time.
• Maintain confidentiality of sensitive information.

Skills

Data entry

MS Office

SharePoint/HRIS

Attention to detail

Organizational skills

Team collaboration

Education

High School Diploma or GED

Some college

Tools

SharePoint

HRIS

Job description

Posting Title: Production Administrative Assistant
Reports To: Supervisor, Production Compliance
Location: San Jose, CA
Salary Range: $23.00/hour to $30.00/hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job‑related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

ABOUT THE ROLE

The Production Administrative Assistant will play a key role in supporting the administrative functions of the Production Department in our San Jose office. This position will be cross‑trained to assist with a variety of tasks including union workforce dispatch support, employee record updates, in‑person onboarding assistance, event coordination, and general administrative support.

The primary focus of this position is to assist the Administrative Coordinator in processing union new hire records. This is a high‑volume, data‑driven role that requires exceptional attention to detail, accuracy, and speed. Strong keyboarding skills and the ability to focus on repetitive data entry tasks for extended periods are essential.

• Support the processing of union new hire records for the organization with speed and accuracy.
• Assist in maintaining and updating personnel files and employee records in various platforms.
• Greet new hires and support in‑person onboarding processes.
• Assist with union dispatch support, including employee tracking and document updates.
• Provide logistical and administrative support for Production Department events and meetings.
• Perform data entry and file management in accordance with department standards.
• Collaborate with other administrative staff to ensure timely and accurate completion of shared tasks.
• Maintain confidentiality of sensitive employee and company information.

ABOUT YOU

• Strong keyboarding and data entry skills with proven accuracy and speed.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with SharePoint or other HRIS platforms is a plus.
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Comfortable sitting at a desk and performing repetitive tasks for extended periods.
• Strong interpersonal and communication skills; able to interact professionally with internal staff and new hires.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education

High School Diploma or GED required. Some college preferred.

Licensure/Certifications

None required.

Experience

2+ years of experience in an administrative or data entry role, preferably in a fast‑paced or high‑volume environment.

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship

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The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

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