Production Admin Specialist: Data-Driven Onsite Support

Cupertino Electric, Inc.; San Jose (CA); On-site; USD 30,307 - 41,328; Full time

Job summary

Cupertino Electric, Inc. in San Jose seeks a Production Administrative Assistant to support the Production Department's administrative functions, including union new hire record processing, employee files, onboarding, and event coordination.

The role emphasizes high-volume data entry, attention to detail, and speed, with cross-training to assist the Administrative Coordinator; must be proficient in Microsoft Office and comfortable handling confidential information in a team environment.

Qualifications

• Strong keyboarding and data entry skills with proven accuracy and speed.
• Proficient in Microsoft Office (Word, Excel, Outlook); SharePoint or HRIS experience a plus.
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Comfortable with repetitive tasks and high-volume data processing.

Responsibilities

• Support the processing of union new hire records with speed and accuracy.
• Maintain and update personnel files in various platforms.
• Greet new hires and assist in onboarding processes.
• Assist with union dispatch support, including employee tracking and document updates.
• Provide logistical and administrative support for Production Department events and meetings.
• Perform data entry and file management per department standards.
• Collaborate with administrative staff to complete shared tasks on time.
• Maintain confidentiality of sensitive information.

Skills

Keyboarding

Data entry

Communication

Education

High School Diploma or GED

Some college

Tools

Microsoft Office

SharePoint

HRIS

Job description

Posting Title: Production Administrative Assistant
Reports To: Supervisor, Production Compliance
Location: San Jose, CA
Salary Range: $23.00/hour to $30.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE
Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE PRODUCTION TEAM
The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.

ABOUT THE ROLE
The Production Administrative Assistant will play a key role in supporting the administrative functions of the Production Department in our San Jose office. This position will be cross-trained to assist with a variety of tasks including union workforce dispatch support, employee record updates, in-person onboarding assistance, event coordination, and general administrative support.

The primary focus of this position is to assist the Administrative Coordinator in processing union new hire records. This is a high-volume, data-driven role that requires exceptional attention to detail, accuracy, and speed. Strong keyboarding skills and the ability to focus on repetitive data entry tasks for extended periods are essential.

• Support the processing of union new hire records for the organization with speed and accuracy.
• Assist in maintaining and updating personnel files and employee records in various platforms.
• Greet new hires and support in-person onboarding processes.
• Assist with union dispatch support, including employee tracking and document updates.
• Provide logistical and administrative support for Production Department events and meetings.
• Perform data entry and file management in accordance with department standards.
• Collaborate with other administrative staff to ensure timely and accurate completion of shared tasks.
• Maintain confidentiality of sensitive employee and company information.

ABOUT YOU

• Strong keyboarding and data entry skills with proven accuracy and speed.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with SharePoint or other HRIS platforms is a plus.
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Comfortable sitting at a desk and performing repetitive tasks for extended periods.
• Strong interpersonal and communication skills; able to interact professionally with internal staff and new hires.

MINIMUM QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required. Some college preferred.

Licensure/Certifications:None required.

Experience: 2+ years of experience in an administrative or data entry role, preferably in a fast-paced or high-volume environment.

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship

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PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here.

CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [e-mail] or 1-(877)-747-4CEI.