Field Operations Coordinator

Cupertino Electric, Inc.; Bickleton (WA); On-site; USD 33,062 - 42,705; Full time

Job summary

Cupertino Electric, Inc. is seeking a Field Operations Coordinator in Bickleton, WA to support the Site Superintendent and Field Team with onboarding, payroll, and resource tracking.

The role emphasizes organizational skill, safety adherence, and strong MS Office proficiency on a fast-paced construction site. Responsibilities span I-9 compliance, onboarding support, weekly timecard processing, dispatch coordination, and IT/service requests.

Qualifications

• Strong communication skills with field and office personnel.
• Experience with payroll processes and timecard submission.
• Familiarity with I-9 requirements and onboarding.
• Strong organization and attention to detail on a construction site.
• Proficiency in Excel and Outlook is preferred.

Responsibilities

• Union New Hire Onboarding: ensure I-9 compliance, site orientation and badging.
• Payroll Management: enter weekly timecards, provide payroll reports and distribute paychecks.
• Resource Tracking: monitor attendance on-site via Procore, conduct daily roll calls, manage dispatch and PARs.
• Administrative Support: consolidate daily reports, handle IT requests, order supplies and coordinate catering.

Skills

Communication

Microsoft Office

Payroll management

Timecard submission

I-9 compliance

Construction site experience

Education

High School Diploma or GED

Tools

Procore Workforce Management

Vairkko

Microsoft Office

Job description

Posting Title: Field Operations Coordinator
Reports To: Field Administrative Manager
Location: Bickleton, WA
Salary Range: $24.00/hour to $31.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE PRODUCTION TEAM

The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.

ABOUT THE ROLE

The Field Operations Coordinator plays a pivotal role in supporting the Site Superintendent and Field Team on projects for Cupertino Electric, Inc. They are responsible for executing a variety of high-level administrative tasks, including managing union workforce onboarding, payroll, resource tracking, and dispatch coordination. Success in this role requires exceptional organizational skills, resourcefulness, and the ability to operate efficiently in a dynamic, fast-paced construction environment. The ideal candidate must be proficient in Microsoft Office applications and demonstrate the ability to quickly learn and adapt to new software systems.

Union New Hire Onboarding

The role involves ensuring compliance with I-9 requirements for all new hires, coordinating site orientation and badging for all field employees, and assisting new employees with the onboarding process. This includes facilitating required orientation videos and providing support to users on their tablets. Additionally, the position requires maintaining accurate records of onboarding processes and ensuring timely updates.

Payroll Management

Payroll management responsibilities will include entering and submitting timecards weekly for all field staff while proofreading entries to prevent payroll errors. The role also involves providing payroll reports that include incentives, per diem, and corrections, as well as sorting and distributing paychecks to ensure on-time delivery.

Resource Tracking

As a Field Operations Coordinator, you will track attendance and workforce resources on‑site using Procore Workforce Management, conduct daily roll calls to verify staff presence, and manage dispatching, terminations, and personnel update (PARs) requests.

Administrative Support

Lastly, you will be involved in consolidating and submitting daily reports to key stakeholders, managing IT requests, and providing basic IT support for field staff. Responsibilities include ordering supplies through Amazon, coordinating catering for events and meetings, assisting with maintaining safety training records using Vairkko, filing and maintaining site records as needed, and performing basic office housekeeping as required.

ABOUT YOU

• Strong communication skills, with the ability to interact effectively with field and office personnel.
• Resourceful problem‑solver with the ability to adapt to changing project needs.
• Team‑oriented individual who works well in a collaborative environment.
• Strong Microsoft Office Suite skills, particularly in Excel and Outlook.
• Familiarity with payroll management and timecard submission.
• Excellent organizational skills and attention to detail.
• Ability to work effectively in a construction site environment.
• Experience with I-9 compliance and new hire onboarding preferred.
• Strong problem‑solving skills and ability to meet deadlines in a fast‑paced setting.

MINIMUM QUALIFICATIONS

Education: High School Diploma or GED required. Any college degree preferred.

Licensure/Certifications: None required.

Experience: Three (3) years of experience required in similar role with construction experience preferred.

Driving Record: Valid state‑issued driver’s license and satisfactory driving record.

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.