Production Administrative Assistant

Gertens Family of Businesses; Delano (MN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Tuition assistance

Scholarship opportunities

Employee discounts

Health and welfare insurances

401k with company match

Employee referral bonus

Internship program

Job summary

JRK Seed is seeking an Administrative Assistant who thrives in a dual role—handling traditional administrative tasks while working in a hands-on production environment in Delano, MN.

You will support Sales, Office Management, and Operations, managing files, processing orders, inventories, shipments, and sample coordination, with lifting up to 50 pounds. This is an on-site, full-time role with 7:30a–4p or 8a–4:30p, Monday to Friday.

Qualifications

• Experience in administrative, operations, or customer service roles.
• Ability to manage multiple tasks with changing priorities.
• Comfortable working in both office and production environments.

Responsibilities

• Provide ongoing sales and administrative support
• Process billing and Bill of Materials for production runs
• Organize, scan, and file sales order documents; maintain accurate records
• Assist with customer order changes, proofs, and control documentation
• Prepare reports and assist with meeting logistics
• Manage mail distribution, deliveries, and product shipment processing
• Organize and maintain backroom product inventory
• Handle sample product requests for Sales team; pack, label, and ship
• Assist in planning and preparation for trade shows and sales meetings
• Support Marketing with sample photos and product descriptions

Skills

Highly organized

Detail oriented

Adaptable

Time management

Strong communicator

Independent worker

Problem solving

Tools

Microsoft Word

Excel

Database procedures

Job description

At JRK Seed, we pride ourselves on delivering high-quality products across multiple product lines, supported by a dedicated and dynamic operations team. We're currently seeking an Administrative Assistant who thrives in a dual role—someone who enjoys traditional administrative tasks but is equally comfortable working in a hands-on, physical production environment.
This role provides broad support to JRK's Sales, Office Management, and Operations teams. From managing files and processing orders to assisting with inventories, product shipments, and sample coordination, you'll play a key role in keeping our office and production activities running smoothly. This is not your typical desk job—physical involvement in inventory and product handling (lifting up to 50 pounds) is a regular part of the role.
Location: Delano, MN
Job Type: Full-Time | On-Site
Schedule: 730a - 4p or 8a - 430p M-F
Key Responsibilities:

• Provide ongoing sales and administrative support
• Process billing and Bill of Materials for production runs
• Organize, scan, and file sales order documents; maintain accurate records
• Assist with customer order changes, proofs, and control documentation
• Prepare reports and assist with meeting logistics
• Manage mail distribution, deliveries, and product shipment processing
• Organize and maintain backroom product inventory
• Handle sample product requests for Sales team; pack, label, and ship
• Assist in planning and preparation for trade shows and sales meetings
• Support Marketing with sample photos and product descriptions
• Help manage product donations and office supply inventories
• Collaborate with Office Manager on office-wide needs and special projects

Who We're Looking For:

• Highly organized, detail-oriented, and adaptable to changing priorities
• Able to manage a range of administrative and logistical tasks efficiently
• Comfortable working in both office and physical environments
• Tech-savvy with knowledge of Microsoft Word, Excel, and general database procedures
• Strong communicator with excellent time management and problem-solving skills
• Prior experience in an administrative, operations, or customer service role
• Ability to work independently and under tight deadlines.

Physical Requirements:

• Regularly lift/move objects up to 50 lbs (and occasionally up to 100 lbs)
• Comfortable with physical tasks: walking, standing, bending, kneeling, reaching
• Ability to work in an office setting and perform manual tasks as needed
• Visual ability for product inspection, tagging, and quality checks

Why Join JRK?

• Varied and active workday—no two days are the same
• Opportunity to be a key player in a collaborative and supportive team
• A stable and growing company with room for advancement
• Full-time hours and benefits which may include:
  • Tuition Assistance for eligible employees
  • Scholarship opportunities
  • Employee discounts
  • Health and Welfare insurances
  • 401k savings with company match
  • Employee referral bonus
  • Internship program

E-Verify:
Gertens participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States. The E-Verify program is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.

Gertens Family of Businesses is an Equal Employment Opportunity Employer.