Office Manager

Gertens Family of Businesses; Eagan (MN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Tuition assistance

Scholarship opportunities

Employee discounts

Health and welfare insurances

401K savings with company match

Employee referral bonus

Internship program

Job summary

Gertens Family of Businesses seeks an organized Office Manager to oversee daily office operations for JRK Seed, handling customer orders and supporting the sales fulfillment process from order to delivery.

The role coordinates shipping, maintains inventory records, and assists production and warehouse communication. A strong background in office admin and customer service is preferred, with proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Experience in office administration, office management, or supervisory roles.
• Excellent organizational and time management skills.
• Strong customer service skills and professional communication abilities.
• Ability to work independently and collaboratively in a team environment.
• Self-motivated with strong problem-solving skills.

Responsibilities

• Process customer orders received by phone, email, internet, fax, and mail.
• Prepare and provide accurate customer quotes.
• Handle customer inquiries, returns, refunds, and order concerns.
• Ensure a positive customer experience throughout the order lifecycle.
• Invoice customers accurately and in a timely manner.
• Identify opportunities to improve customer communication, products, packaging, and shipping procedures.
• Maintain organized office records and filing systems.
• Coordinate software updates and support office technology needs.
• Maintain and update production priority logs and spreadsheets.
• Follow established company procedures for order creation, modifications, invoicing, and documentation.
• Keep accurate records of transportation requests and delivery schedules.
• Manage product, supply, and consumable inventories.
• Monitor inventory levels to prevent stock shortages and missed sales opportunities.
• Verify receipt of incoming supplies and materials.
• Coordinate deliveries and communicate inventory needs with production and warehouse teams.
• Ensure production staff are informed of new orders, order changes, and inventory requirements.
• Assist with accounts receivable and light bookkeeping functions.
• Monitor compliance-related charges and provide documentation to resolve discrepancies.
• Manage support office staff.
• Delegate clerical and administrative responsibilities as appropriate.
• Identify opportunities to improve efficiency and administrative processes.
• Provide support to other business operations as needed.

Skills

Strong organizational skills

Customer service

Communication

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Google Sheets

Job description

JRK Seed is seeking an organized, customer-focused, and detail-oriented Office Manager to oversee daily office operations and support the sales fulfillment process. This role is responsible for managing customer orders, coordinating shipping and deliveries, maintaining inventory records, supporting production and warehouse communication, and ensuring exceptional customer service from order placement through delivery.

The ideal candidate is highly organized, enjoys working in a fast-paced environment, and has experience in office administration, customer service, inventory coordination, and light bookkeeping.

Key Responsibilities

Sales & Customer Service

• Process customer orders received by phone, email, internet, fax, and mail.
• Prepare and provide accurate customer quotes.
• Handle customer inquiries, returns, refunds, and order concerns.
• Ensure a positive customer experience throughout the order lifecycle.
• Invoice customers accurately and in a timely manner.
• Identify opportunities to improve customer communication, products, packaging, and shipping procedures.

Office Administration

• Maintain organized office records and filing systems.
• Coordinate software updates and support office technology needs.
• Maintain and update production priority logs and spreadsheets.
• Follow established company procedures for order creation, modifications, invoicing, and documentation.
• Keep accurate records of transportation requests and delivery schedules.

Inventory & Operations Support

• Manage product, supply, and consumable inventories.
• Monitor inventory levels to prevent stock shortages and missed sales opportunities.
• Verify receipt of incoming supplies and materials.
• Coordinate deliveries and communicate inventory needs with production and warehouse teams.
• Ensure production staff are informed of new orders, order changes, and inventory requirements.
• Assist with accounts receivable and light bookkeeping functions.
• Monitor compliance-related charges and provide documentation to resolve discrepancies.

Leadership & Team Support

• Manage support office staff.
• Delegate clerical and administrative responsibilities as appropriate.
• Identify opportunities to improve efficiency and administrative processes.
• Provide support to other business operations as needed.

Qualifications

Required

• High school diploma or equivalent.
• Experience in office administration, office management, or supervisory roles.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong customer service skills and professional communication abilities.
• Ability to work independently and collaboratively in a team environment.
• Self-motivated with strong problem-solving skills.

Preferred

• 1+ years experience in an Office Manager role OR 2+ years experience in office administration role.
• 2+ years of experience using Microsoft Office Suite.
• Experience with inventory management, sales support, shipping coordination, or office operations.
• Proficiency with Excel, Google Sheets, and related business software.
• Excellent interpersonal skills
• Strong written and verbal communication skills
• Exceptional organizational abilities
• Customer-focused mindset
• Detail-oriented and dependable
• Ability to prioritize and manage multiple responsibilities
• Strong analytical and problem-solving skills
• Collaborative team player

Some of our benefits may include:

• Tuition Assistance for eligible employees
• Scholarship Opportunities
• Employee Discounts
• Health and Welfare Insurances
• 401K Savings with company match
• Employee Referral Bonus
• Internship Program

Why Join JRK Seed?

At JRK Seed, you'll play a critical role in supporting our customers, sales operations, and production teams. This position offers a diverse range of responsibilities, opportunities to make an impact, and the chance to be part of a team dedicated to quality products and outstanding customer service.

E-Verify: Gertens participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.

Gertens Family of Businesses is an Equal Employment Opportunity Employer.