Production Admin Specialist — Fast-Paced Ops & Growth

Groundworks, LLC; Sunnyvale (CA); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Employee Ownership Program

Tuition Reimbursement

Paid time off

Job summary

Groundworks, LLC is seeking a Production Administrative Assistant in Sunnyvale, CA to support timekeeping, paperwork, and customer service for our field teams. You will help keep projects on track by coordinating administrative tasks and maintaining accurate records.

Ideal candidates have 1–2 years of administrative experience, strong communication skills, and the ability to adapt to changing workflows in a fast-paced environment.

Qualifications

• High School Degree/GED required.
• 1-2 years Administrative Assistant experience preferred.
• Previous call center or customer service preferred.
• Must be positive and motivated with excellent communications skills.
• Ability to adapt quickly to changes in work strategy.
• Excellent computer skills.

Responsibilities

• Provide administrative support for timekeeping.
• Create weekly job packs.
• Create and close purchase orders.
• Ensure office equipment is in working order and schedule maintenance.
• Great customer experiences and service are essential to our reputation.
• Set and confirm install dates.
• Mailing customer information packets.
• Update customer records for accuracy.

Skills

Communication skills

Customer service

Time management

Data entry

MS Office

Education

High School Diploma or GED

Tools

MS Office

Job description

Groundworks, LLC is seeking a Production Administrative Assistant in Sunnyvale, CA to support timekeeping, paperwork, and customer service for our field teams. You will help keep projects on track by coordinating administrative tasks and maintaining accurate records.

Ideal candidates have 1–2 years of administrative experience, strong communication skills, and the ability to adapt to changing workflows in a fast-paced environment.