Production Admin & SAP Data Specialist

Oldcastle Infrastructure, Inc.; Elgin (IL); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

401(k) plan

Disability benefits

Life insurance

Health insurance

Paid time off

Paid holidays

Job summary

The Plant Administrative Assistant at Oldcastle Infrastructure in Elgin inputs and maintains production data, supporting manufacturing operations with a focus on accuracy, organization, and confidentiality. SAP experience is highly preferred for this role in a fast-paced environment.

Responsibilities include document management, Excel reporting, scheduling meetings and tours, handling calls and correspondence, greeting visitors, maintaining supplies, and assisting with filing and data

Qualifications

• High school diploma or equivalent; data entry training is a plus
• Experience with data entry applications, spreadsheets, and databases (e.g., Microsoft Office, Excel, PowerPoint and Teams)
• Attention to detail and accuracy
• Organizational and multitasking abilities
• Collaborative with cross-functional teams
• Data confidentiality and security

Responsibilities

• Document management: Create, edit, and maintain Excel spreadsheets for data tracking and reporting
• Prepare and format reports for internal and external use
• Scheduling & Coordination: Organize and schedule meetings, appointments, tours, and employee engagement events
• Coordinate logistics for company activities, including venue booking and catering
• Administrative Support: Handle incoming calls, emails, meeting invites, and correspondence professionally
• Greet and monitor visitors
• Maintain office supplies inventory
• Assist with filing, record-keeping, and document archiving
• Data & Reporting: Collect and compile data for monthly, quarterly, and annual reports
• Ensure accuracy and confidentiality of all information handled
• Employee Engagement: Support management in planning team-building activities and recognition programs
• Communicate event details and manage RSVPs
• Other Responsibilities: Adherence to Standards; Continuous Improvement; Multitasking; Attendance; Policy compliance; Other duties as assigned
• Support inventory and cycle counts; Reconcile shipping records; Some safety task support

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Teams

Job description

The Plant Administrative Assistant at Oldcastle Infrastructure in Elgin inputs and maintains production data, supporting manufacturing operations with a focus on accuracy, organization, and confidentiality. SAP experience is highly preferred for this role in a fast-paced environment.

Responsibilities include document management, Excel reporting, scheduling meetings and tours, handling calls and correspondence, greeting visitors, maintaining supplies, and assisting with filing and data