Product Regulatory Coordinator

System One; Lyndhurst (NJ); On-site; USD 37,000 - 48,000; Full time

Job summary

System One is seeking a Product Regulatory Coordinator in Lyndhurst, NJ to manage SDSs, PDSs, regulatory questionnaires, and supplier compliance documentation. The role collaborates with R&D, Procurement, Operations, and Supply Chain to ensure accurate regulatory information and timely responses.

The successful candidate will maintain supplier records, oversee document control in SAP, and drive process improvements to support regulatory accuracy and business continuity.

Qualifications

• BS in a science-related field as listed.
• Strong proficiency in MS Office (Excel, Word, PowerPoint).
• SAP basic knowledge preferred.
• Cross-functional collaboration with multiple stakeholders.
• Ability to manage multiple priorities and deadlines.
• Excellent analytical and communication skills.

Responsibilities

• Manage SDSs, PDSs, regulatory questionnaires and supplier docs.
• Coordinate with R&D, Procurement, Operations, and Supply Chain.
• Maintain supplier records and respond to data requests.
• Oversee document control including SAP record management.
• Improve administrative processes and data management.
• Request up-to-date regulatory docs to support business.
• Collaborate cross-functionally to ensure compliant product data.
• Engage with US suppliers to ensure timely submissions.
• Develop and maintain US supplier directory.
• Ensure proper archival of regulatory data.
• Manage CG50 document control processes.
• Support scalability for future business needs.

Skills

Microsoft Excel

Cross-functional collaboration

Attention to detail

Document control

Regulatory compliance

Communication skills

Education

Bachelor's degree in Science, Chemistry, Engineering, Regulatory Affairs

Tools

SAP

CG50

Regulatory databases

Job description

Job Title: Product Regulatory Coordinator
Location: Lyndhurst, NJ
Type: Contract
Compensation: $27.00 - $35.00 per hour
Work Model: Onsite – onsite
Hours: 40 hours per week
Industry: global specialty chemicals manufacturer -adhesives, sealants, waterproofing systems, concrete additives, and other materials

Responsibilities

• Manage and maintain SDSs, PDSs, regulatory questionnaires, and supplier compliance documentation to support business and customer requirements.
• Collaborate with R&D, Procurement, Operations, and Supply Chain to ensure accurate communication of regulatory information.
• Maintain supplier records and follow up on regulatory data requests.
• Oversee document control activities, including SAP record management and regulatory data archiving.
• Drive continuous improvement of administrative processes, databases, and data management systems to enhance efficiency and compliance.
• Proactively request and manage up-to-date SDS, Product Data Sheets (PDS), and regulatory questionnaires to support business continuity, acquisitions, and customer requirements.
• Collaborate cross-functionally with R&D, Procurement, Operations, and Customer Service to ensure consistent, accurate, and compliant communication of regulatory and product information.
• Maintain active engagement with U.S. based suppliers, including follow-ups to ensure timely submission of regulatory documentation and compliance data.
• Develop and maintain a U.S. supplier database/directory, improving data accessibility, traceability, and supplier compliance tracking.
• Ensure proper documentation, recordkeeping, and archiving regulatory data and communications.
• Manage document control processes, including uploading and maintaining records in CG50 transactions, ensuring data integrity and system compliance.
• Oversee and continuously improve administrative processes, identifying opportunities to streamline workflows, enhance data management systems, and support scalability for future business needs.

Requirements

• Bachelor’s degree (BS) in Science, Chemistry, Engineering, Regulatory Affairs, or a related scientific field.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint, with the ability to manage data, prepare reports, and maintain documentation.
• SAP basic knowledge preferred.
• Ability to work in a cross-functional environment with multiple stakeholders.
• Ability to follow up with suppliers and drive timely data collection.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent analytical, critical thinking, and problem-solving skills.
• High level of attention to detail with a commitment to regulatory accuracy and integrity.
• Effective written and verbal communication skills, with the ability to translate complex regulatory information clearly.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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