Product Documentation & Data Coordinator

Century-LL; Midwest City (OK); On-site; USD 60,000 - 85,000; Full time

Job summary

Century is seeking a highly organized Product Documentation Specialist to support the control, accuracy, and integrity of product specifications and technical documentation throughout the organization.

This role acts as a key technical resource for document control and product data management, maintaining the central repository of item-level product information and revision histories to ensure authorized information is available across Century’s systems.

Qualifications

• Exceptional attention to detail and a commitment to accuracy.
• Strong organizational and document-management skills.
• Ability to understand and follow structured document-control and revision-control processes.
• Ability to work with technical specifications, product measurements, test information, and manufacturing-related documentation.
• Mechanical aptitude and an interest in understanding how products are designed, manufactured, measured, tested, and inspected.

Responsibilities

• Maintain a centralized, controlled repository for product specifications, drawings, testing records, development documentation, technical files, and item-level product information.
• Ensure technical documents are current, accurate, appropriately authorized, and maintained in accordance with established document-control procedures.
• Maintain document revision history and ensure obsolete or superseded specifications are properly identified and controlled.
• Review documentation for completeness, accuracy, consistency, and required approvals prior to release.
• Maintain accurate records of document revisions, approvals, effective dates, and supporting documentation.
• Support the development and continued improvement of document-control standards and processes.
• Manage the Notice of Change process for product specifications and technical documentation.
• Receive and process authorized product revisions.
• Update applicable product specifications, documentation, files, and systems following approved changes.
• Maintain complete and accurate revision histories.
• Ensure product changes and authorized revisions are systematically communicated to appropriate departments and manufacturing partners as directed.
• Help verify that approved changes are reflected consistently across product documentation and internal systems.
• Generate and maintain New Product Specifications and Testing Groups.
• Maintain accurate item-level technical information within applicable Century systems.
• Review product specifications and technical records for discrepancies or missing information.
• Assist internal teams in locating and interpreting controlled product documentation.
• Ensure product files and folders contain current product specifications, supporting documentation, test results, and revision information.
• Support ERP product-data review, validation, and testing as required.
• Coordinate with the Quality Manager to ensure technical documentation supports: Critical-to-quality requirements, Product inspection criteria, Product testing requirements, Regulatory requirements, Product safety requirements, Compliance standards, Manufacturing and supplier quality requirements.
• Create, organize, maintain, and complete CE technical files and third-party certification documentation.
• Maintain supporting test reports and other compliance-related technical records.
• Ensure new product test data and updated testing information are incorporated into controlled product files.
• Assist with key Quality functions, audits, documentation reviews, and special projects as directed.
• Work closely with Quality, Product Development, Operations, Manufacturing, Purchasing, and other departments to maintain accurate product information.
• Serve as a resource for questions involving product specifications, revision status, technical documentation, and controlled product data.
• Communicate technical and documentation changes clearly and accurately to internal and external stakeholders.
• Follow up on missing, incomplete, or conflicting product information to ensure documentation is resolved before final release.
• Support continuous improvement efforts related to product documentation, data accuracy, and document-control processes.

Skills

Attention to detail

Organizational skills

Document control

Mechanical aptitude

Cross-functional collaboration

MS Office

ERP systems

Education

High school diploma or GED

Tools

ERP systems

MS Office

Job description

Century is seeking a highly organized Product Documentation Specialist to support the control, accuracy, and integrity of product specifications and technical documentation throughout the organization.

This role acts as a key technical resource for document control and product data management, maintaining the central repository of item-level product information and revision histories to ensure authorized information is available across Century’s systems.