Product Data & Operations Administrator

Zebra Pen Corp.; Edison, Northern (NJ, KY); On-site; USD 65,000 - 95,000; Full time

Job summary

Zebra Pen Corp. in Edison, NJ is seeking a Commercial Reporting & Data Analyst to produce monthly sales reports, support analytics for Sales Managers, and manage trade agreements, pricing, and item data across ERP systems.

The role requires collaboration across Sales, Product Management, Finance, Operations, IT, and other departments, with responsibilities spanning price lists, catalog governance, data accuracy, and SOP development. Power BI and Excel expertise are highly valued.

Qualifications

• Bachelor's degree in Business Administration or related field required.
• 3–5 years of experience in a similar role.
• Experience with sales reporting, analytics, and data management.
• Advanced Excel skills.
• Experience managing trade agreements, customer pricing, and promotions.
• Experience with item setup, product data management, and customer portals.
• Knowledge of data governance principles and business processes.
• Familiarity with D365 or a comparable ERP system.

Responsibilities

• Produce and distribute monthly sales reports for commercial accounts.
• Support Sales Managers with reporting, analytics, and performance insights.
• Prepare commission reports for internal Finance teams and external sales representatives.
• Maintain and administer sales representative contracts and related records.
• Maintain, update, and validate customer trade agreements.
• Coordinate pricing updates, discount files, promotional programs, and exception management.
• Manage product setup and maintenance within internal systems and customer portals.
• Audit and maintain customer portal data to ensure alignment with D365 and other company systems.
• Serve as a key liaison between Sales, Product Management, Finance, Operations, IT, and other departments.
• Oversee price lists and item catalogs governance.
• Identify opportunities to improve reporting, pricing, and data workflows.
• Develop, maintain, and update Standard Operating Procedures (SOPs).
• Additional duties as assigned.

Skills

Sales reporting

Analytics

Data management

Excel

Power BI

Verbal & written communication

Cross-functional collaboration

Attention to detail

Time management

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Power BI

D365 ERP

Job description

Responsibilities include but are not limited to:

Commercial Customer Reporting

• Produce and distribute monthly sales reports for commercial accounts.
• Support Sales Managers with reporting, analytics, and performance insights.

Representative & Commission Reporting

• Prepare commission reports for internal Finance teams and external sales representatives.
• Maintain and administer sales representative contracts and related records.

Trade Agreement & Pricing Governance

• Maintain, update, and validate customer trade agreements.
• Coordinate pricing updates, discount files, promotional programs, and exception management with Sales Managers, the EDI Manager, and other stakeholders.

Item Setup & Data Governance

• Manage product setup and maintenance within internal systems and customer portals.
• Audit and maintain customer portal data to ensure alignment with D365 and other company systems.

Cross-Functional Coordination

• Serve as a key liaison between Sales, Product Management, Finance, Operations, IT, and other departments.
• Act as a centralized resource for item, pricing, and customer data.

Price List & Item Catalog Management

• Oversee the maintenance, implementation, and governance of price lists and item catalogs.
• Ensure all pricing and product information is accurate, current, and aligned across systems.

Process Improvement & Documentation

• Identify opportunities to improve reporting, pricing, item setup, and workflow processes.
• Develop, maintain, and update Standard Operating Procedures (SOPs).
• Additional duties as assigned.

Requirements

• Bachelor's degree in Business Administration or a related field.
• 3-5 years of experience in a similar role.
• Experience with sales reporting, analytics, and data management.
• Advanced Microsoft Office skills, with an emphasis on Excel.
• Experience managing trade agreements, customer pricing, and promotional programs.
• Experience with item setup, product data management, and customer portals.
• Knowledge of data governance principles and business processes.
• Familiarity with D365 or a comparable ERP system.
• Strong attention to detail and a high degree of accuracy.
• Demonstrated critical-thinking, problem-solving, and analytical skills, including the ability to use data to support informed business decisions.
• Ability to effectively prioritize and manage multiple projects and deadlines, with excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication, presentation, relationship-building, and collaboration skills across all levels of the organization and with external contacts.
• Ability to maintain confidentiality and exercise professionalism.
• Commitment to continuous improvement and operational excellence.
• Working knowledge of Windows-based operating systems.
• Power BI experience is a plus.
• Consumer products experience preferred.
• Office products industry experience is a plus.