Procurement Technician - USCG

STI-TEC; Elizabeth City (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

PTO and holiday leave

401(k)

Flexible scheduling

Job summary

STI-TEC is seeking a procurement support professional to assist the United States Coast Guard and CG-AIR entities, including the Aviation Logistics Center, APAC, and CG-AIR-E. The role involves applying procurement regulations, preparing solicitation packages, and ensuring documentation accuracy across procurement files.

You will coordinate with vendors, track orders, and support routine procurement operations.

Qualifications

• U.S. Citizen
• Bachelor's Degree
• Read, write, speak, and comprehend English
• Excellent written and verbal communication skills
• Knowledge of basic arithmetic
• Knowledge of Microsoft Office applications
• Ability to manage multiple tasks with competing deadlines
• Ability to work with minimal Government oversight
• Knowledge of procurement regulations, procedures, operations, and programs related to one or more procurement phases or functions
• Knowledge of steps and procedures required to provide a full range of procurement support for recurring and standardized purchases

Responsibilities

• Provide procurement support to USCG and CG-AIR entities.
• Apply knowledge of contract clauses, provisions, laws, regulations, and policies.
• Ensure solicitation packages include required information and documentation.
• Monitor contractor compliance with contract terms and regulations.
• Update and maintain procurement documents, manuals, and related information.
• Organize contract files and enter data into management systems.
• Prepare, verify, and process procurement documents and forms.
• Route messages and documentation within the workplace.
• Input and adjust standard information in automated procurement databases.
• Assist in developing procurement procedures and perform other tasks as needed.

Skills

Excellent communication

Multi-tasking

English literacy

Education

Bachelor's Degree

Tools

Microsoft Office

ALMIS

AMMIS

Job description

Position Overview

Provide support to the United States Coast Guard (USCG), CG-AIR’s (including the Aviation Logistics Center (ALC), Aviation Projects Acquisition Center (APAC), and Office of Aeronautical Engineering (CG-AIR-E)).

General Procurement Support

• Applying knowledge of contract clauses, provisions, laws, regulations, and policies.
• Ensuring solicitation packages include necessary information and supporting documentation, such as Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements.
• Monitoring contractor compliance with contract terms and conditions using procurement regulations and policies.
• Updating and maintaining procurement documents, regulations, manuals, and related information.
• Reviewing procurement files to ensure inclusion of required documents and information.
• Assisting in determining applicable laws, regulations, clauses, and provisions.
• Using standardized procurement procedures and operations across various phases and functions.
• Utilizing automated and manual procurement systems to manage and correct routine information.
• Supporting purchase transactions by applying knowledge of procurement procedures and forms.

Procurement Files, Documentation, and Procedures

• Organizing contract file information (hardcopy and electronic) and entering contract data into management systems.
• Sorting, compiling, typing, and distributing requisitions, contracts, orders, modifications, and supporting documentation.
• Maintaining vendor mailing lists in management systems by adding or deleting information.
• Preparing, verifying, abstracting, controlling, and closing out procurement documents, files, reports, and records.
• Ensuring procurement documents include accurate information and terminology.
• Verifying signatures, accounting codes, item descriptions, quantities, and prices, and identifying missing information.
• Preparing routine procurement forms for purchases.
• Routing messages and documentation accurately within the workplace.
• Inputting and adjusting standard information in automated procurement databases.
• Maintaining procurement files and assisting in developing procurement procedures.
• Performing additional tasks to support procurement operations.

Deliveries and Discrepancies

• Investigating and resolving issues with shipments, payments, contract documentation, and other discrepancies.
• Researching errors and conflicting information in procurement documentation.

Vendor Interaction and Tracking

Contacting vendors to check order status and expedite deliveries.

• Tracking requisitions, contracts, orders, and modifications using automated/manual systems and by contacting vendors or Requiring Activity.
• Validate undelivered orders using the USCG Open Obligations Management Tool (OOMAT).
• Researching errors, investigating complaints, and resolving issues related to procurement financial functions, inventory management, cataloging, transportation, and supply.
• Reconstructing and reconciling incomplete information and addressing recurring error reports.
• Generating standard reports, such as tracking procurement awards, modifications, and other actions.

Invoices, Data Calls And Other Duties

• Downloading, sorting, and reviewing vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications.
• Researching and responding to data calls.
• Assembling and preparing procurement management reports by consolidating relevant information.
• Performing other assigned duties within the scope of the contract.

Minimum Qualifications

• U.S. Citizen
• Bachelor's Degree
• Read, write, speak, and comprehend English
• Excellent written and verbal communication skills
• Knowledge of basic arithmetic
• Knowledge of Microsoft Office applications
• Ability to manage multiple tasks with competing deadlines
• Ability to work with minimal Government oversight
• Knowledge of procurement regulations, procedures, operations, and programs related to one or more procurement phases or functions
• Knowledge of steps and procedures required to provide a full range of procurement support for recurring and standardized purchases

Desired Qualifications

• 1 year experience in USCG procedures
• Proficiency in ALMIS
• Proficiency in AMMIS

Benefits

• Medical, dental, and vision coverage
• Life insurance
• Short term/long term disability coverage
• Retirement savings - 401(k)
• Paid time off (PTO)
• Holiday leave
• Alternate work schedules (depending on work site)
• Flexible spending account options

Equal Opportunity Employer

STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

Applicant Security and Contact Information

Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] or call us at 1+918.583.9900.