Procurement Technician

Morgan State University Foundation, Inc; Baltimore (MD); Hybrid; USD 46,000 - 54,000; Full time

Job summary

Morgan State University in Baltimore, MD, is seeking an Administrative Assistant to support the Office of Procurement and Property Control. You will prepare, review, and control procurement documents, verify information, contact vendors, and maintain procurement records to help the university procure goods and services efficiently.

Requirements include a High School Diploma or GED and at least one year of administrative experience.

Qualifications

• High School Diploma or GED required.
• At least 1 year of administrative experience.

Responsibilities

• Reviews requisitions and specifications; prepares purchase orders in the university's procurement/financial system.
• Contacts vendors to verify status, confirms delivery dates, and expedites deliveries.
• Prepares documents for payment by performing a three-way match and forwards to Financial Services.
• Maintains procurement files and records current in the procurement database.
• Serves as a point of contact for vendors and departments regarding PO, invoices and deliveries.
• Reconciles monthly vendor statements and resolves payment status issues.

Skills

Administrative support

Education

High School Diploma or GED

Job description

Morgan State University is a public research university and historically black college (HBCU) in Baltimore, Maryland, United States. Morgan is Maryland's designated public urban university and the largest HBCU in Maryland.

Posting Summary

Job Title

Division

Division Division of Finance & Administration

Department

Department Procurement & Property Control Department

Work Status

Work Status Full Time

Position Category

Position Category Staff

FLSA

FLSA Non-Exempt

Pay Range

Pay Range 11

Salary Range

Salary Range $45,635- $ 54,000/ year

Fund Source State Support

Job Summary

This position supports the procurement operations of the Office of Procurement and Property Control by preparing, reviewing, and controlling procurement documents and reports; verifying and abstracting information contained in procurement records; contacting vendors to confirm order status and expedite delivery; maintaining procurement files; and resolving routine administrative issues. The position provides front-line clerical and administrative support that enables the office to procure goods and services efficiently on behalf of the University.

Job Duties

• Reviews purchase requisitions and specifications submitted by University departments for completeness and accuracy; prepares purchase orders in the University’s procurement/financial system; and distributes purchasing documents to the appropriate department, vendor, or agency in accordance with University procurement policies and procedures.
• Contacts vendors to verify the status of goods and services ordered by the University, confirms delivery dates, and expedites delivery of outstanding orders; records status updates on the purchase order and works with vendors and departments to resolve delivery discrepancies.
• Prepares purchasing documents for payment by performing a three-way match of the invoice, the shipping/receiving documentation, and the departmental approval copy; forwards completed documents to Financial Services for payment; and enters purchase order and payment information into the procurement database to keep records current.
• Serves as a point of contact for vendors and University departments regarding the status of purchase orders, invoices, and deliveries; performs routine research to provide requested information about vendors and purchases; and assists in identifying unidentified shipments delivered to the Receiving Dock.
• Reconciles monthly vendor statements against outstanding invoices by checking the University’s accounting system for payment status, requesting copies of invoices from vendors when needed, and forwarding invoices to the appropriate department for payment.
• Maintains the active and inactive filing and record-keeping system for purchasing documents by sorting, filing, and copying materials by fiscal year and alphabetical sequence, and ensuring records are accurate and readily retrievable.
• Provides continuity of administration within the Office of Procurement and Property Control by assisting other staff with the distribution of requisition requests, responding to routine policy and procedure inquiries, processing requisitions and related documents, and covering other clerical duties as needed.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage effectively with individuals of other cultures and backgrounds.
• Performs other duties and responsibilities as assigned by the Director or designee to support the overall success of the Office of Procurement and Property Control.

Requested Minimum Qualifications

Educational:

• High School Diploma or GED

Experience:

• 1 year of experience in an administrative capacity.

Other Preferences for Consideration

Knowledge, Skills & Abilities

Posting Number

Posting Number ST01635

Number of Vacancies

Number of Vacancies 2

Job Open Date

Job Open Date 10/05/2026

Application Review Date

Job Close Date

Job Close Date 10/19/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of Administrative support experience do you have?
  • 0-2
  • 3-5
  • 6-9
  • 10 or more
• * How did you hear about this employment opportunity?
  • Diversity In Higher Education
  • Inside Higher Ed
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • MSU Careers Website
  • Higher Education Recruitment Consortium (HERC)
  • Insight to Diversity
• * Are you a current, past or retired Morgan University employee?Are you a current, past or retired State employee?If YES to pass, retired or current STATE employee, please put the agency.If not applicable, put N/A.

  (Open Ended Question)