Procurement Technician

Morgan State University; Baltimore (MD); On-site; USD 46,000 - 54,000; Full time

Job summary

Morgan State University is seeking a Procurement Technician to support the Office of Procurement and Property Control in Baltimore, MD. The role involves preparing and reviewing procurement documents, maintaining records, and contacting vendors to confirm order status and expedite deliveries.

The incumbent will provide front-line clerical support, assist in three-way match payments, and ensure timely processing within the university's procurement system.

Qualifications

• High School Diploma or GED is required.
• 1 year of experience in an administrative capacity is required.

Responsibilities

• Reviews purchase requisitions and specifications for completeness and accuracy; prepares purchase orders and distributes documents per University policies.
• Contacts vendors to verify status, confirms delivery dates, and expedites delivery of outstanding orders; records updates and resolves discrepancies.
• Prepares purchasing documents for payment by three-way matching and forwards to Financial Services; enters PO and payment data for records.
• Acts as a point of contact for vendors and departments regarding PO status, invoices, and deliveries; assists in identifying shipments.
• Reconciles monthly vendor statements against invoices and ensures payment status in the accounting system.
• Maintains active/inactive filing for purchasing documents and ensures records are accurate and retrievable.
• Provides continuity of administration by assisting staff with requisitions, policy inquiries, and other clerical duties.
• Contributes to a work environment that respects and engages with individuals of diverse backgrounds.
• Performs other duties as assigned by the Director to support the Office of Procurement and Property Control.

Education

High School Diploma or GED

Job description

Posting Details

Posting Summary

Job Title

Procurement Technician

Division

Division of Finance & Administration

Department

Procurement & Property Control Department

Work Status

Full Time

Position Category

Staff

FLSA

Non-Exempt

Pay Range

11

Salary Range

$45,635- $ 54,000/ year

Fund Source

State Support

Job Summary

This position supports the procurement operations of the Office of Procurement and Property Control by preparing, reviewing, and controlling procurement documents and reports; verifying and abstracting information contained in procurement records; contacting vendors to confirm order status and expedite delivery; maintaining procurement files; and resolving routine administrative issues. The position provides front-line clerical and administrative support that enables the office to procure goods and services efficiently on behalf of the University.

Job Duties

• Reviews purchase requisitions and specifications submitted by University departments for completeness and accuracy; prepares purchase orders in the University's procurement/financial system;and distributes purchasing documents to the appropriate department,vendor, or agency in accordance with University procurement policies and procedures.
• Contacts vendors to verify the status of goods and services ordered by the University, confirms delivery dates, and expedites delivery of outstanding orders; records status updates on the purchase order and works with vendors and departments to resolve delivery discrepancies.
• Prepares purchasing documents for payment by performing a three-way match of the invoice, the shipping/receiving documentation, and the departmental approval copy; forwards completed documents to Financial Services for payment; and enters purchase order and payment information into the procurement database to keep records current.
• Serves as a point of contact for vendors and University departments regarding the status of purchase orders, invoices, and deliveries; performs routine research to provide requested information about vendors and purchases; and assists in identifying unidentified shipments delivered to the Receiving Dock.
• Reconciles monthly vendor statements against outstanding invoices by checking the University's accounting system for payment status, requesting copies of invoices from vendors when needed, and forwarding invoices to the appropriate department for payment.
• Maintains the active and inactive filing and record-keepingsystem for purchasing documents by sorting, filing, and copying materials by fiscal year and alphabetical sequence, and ensuring records are accurate and readily retrievable.
• Provides continuity of administration within the Office of Procurement and Property Control by assisting other staff with the distribution of requisition requests, responding to routine policy and procedure inquiries, processing requisitions and related documents, and covering other clerical duties as needed.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage effectively with individuals of other cultures and backgrounds.
• Performs other duties and responsibilities as assigned by the Director or designee to support the overall success of the Office of Procurement and Property Control.

Requested Minimum Qualifications

Educational

High School Diploma or GED

Experience

1 year of experience in an administrative capacity.

Posting Number

ST01635

Number of Vacancies

2

Job Open Date

10/05/2026

Job Close Date

10/19/2026