Procurement Systems and Operations Analyst

Equiliem; Nashville (TN); On-site; USD 77,000 - 80,000; Full time

Job summary

Equiliem is seeking a Procurement Systems and Operations Analyst in Nashville, TN, to manage the day-to-day integrity and improvements of the procurement system, overseeing ~24 workstreams and 300+ initiatives. The role supports financial validation, guides Hygiene Leads, and designs repeatable workflows with international stakeholders.

The candidate will focus on data accuracy, cross-functional collaboration, and process optimization, including AI-enabled enhancements and streamlined approvals.

Qualifications

• 5+ years of experience in program or project operations, systems administration, PMO analysis, or related field.
• Hands-on experience administering Asana, including custom fields, rules & automations, portfolios, and reporting.
• Strong attention to detail and demonstrated ability to maintain data accuracy across a large initiative portfolio.
• Strong written and verbal communication skills.
• Ability to train, support, and communicate effectively with non-technical stakeholders across multiple regions.
• Process-oriented mindset with ability to design, document, and maintain repeatable workflows.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong organizational and problem-solving skills.

Responsibilities

• Maintain the Asana Hygiene Dashboard and distribute daily action lists to Hygiene Leads.
• Manage the Asana Hygiene Leads communication channel and resolve questions and system-related issues.
• Lead weekly stand-up meetings to review priorities, progress, and action items.
• Own ongoing Asana schema and field structure updates to improve clarity and efficiency.
• Develop training materials and conduct onboarding sessions for Hygiene Leads and international stakeholders.
• Partner with Hygiene Leads to migrate and maintain required fields for active initiatives.
• Develop and maintain a Quick Reference Guide covering Asana setup and ongoing maintenance.
• Assess, design, and communicate system enhancements, including AI enablement and automated workflows.
• Define and document sustainable operating processes for ongoing system management.
• Train Hygiene Leads on stage-gate template sign-offs and financial validation requirements.
• Maintain the Sign-Off Evidence Log and system requirements supporting financial validation and budget alignment.
• Facilitate meetings between Category Leads and Finance teams to resolve validation issues.
• Maintain and update the Financial Validation Tracker dashboard.
• Monitor data quality and identify gaps, inconsistencies, and process issues.
• Support continuous improvement of procurement systems and operating practices.

Skills

Program/Project operations

Asana administration

Data accuracy

Cross-functional communication

Tools

Asana

Job description

Procurement Systems and Operations Analyst – Nashville, TN – Pay: $56.00 - $58.75 – 26-08495

Job Summary

The Procurement Systems and Operations Analyst is responsible for managing the day-to-day integrity, administration, and continuous improvement of the procurement initiative management system. This role supports data accuracy across approximately 24 workstreams and 300+ initiatives, provides guidance to Hygiene Leads, maintains system structure and processes, and supports financial validation activities. The successful candidate is detail-oriented, process-focused, comfortable working with cross-functional and international stakeholders, and able to design and maintain repeatable workflows.

Job Responsibilities

• Maintain the Asana Hygiene Dashboard and distribute daily action lists to Hygiene Leads.
• Manage the Asana Hygiene Leads communication channel and resolve questions and system-related issues.
• Lead weekly stand-up meetings to review priorities, progress, and outstanding action items.
• Own ongoing Asana schema and field structure updates to improve clarity, accuracy, and process efficiency.
• Develop training materials and conduct onboarding sessions for Hygiene Leads and international stakeholders.
• Partner with Hygiene Leads to migrate and maintain required fields for active initiatives.
• Develop and maintain a Quick Reference Guide covering Asana setup, initiative management, and ongoing system maintenance.
• Assess, design, and communicate system enhancements, including AI enablement, streamlined templates, automated approval workflows, and data validation checks.
• Define and document sustainable operating processes for ongoing system management.
• Train Hygiene Leads on stage-gate template sign-offs and financial validation documentation requirements.
• Maintain the Sign-Off Evidence Log and system requirements supporting financial validation and budget alignment.
• Facilitate meetings between Category Leads and Finance teams to resolve financial validation issues and outstanding items.
• Maintain and update the Financial Validation Tracker dashboard covering initiative validation status.
• Monitor data quality and proactively identify gaps, inconsistencies, and process issues.
• Support continuous improvement of procurement systems, processes, and operating practices.

Job Requirements

• 5-7+ years of experience in program or project operations, systems administration, PMO analysis, or a related field.
• Hands-on experience administering Asana, including custom fields, rules and automations, portfolios, and reporting.
• Strong attention to detail and demonstrated ability to maintain data accuracy across a large and complex initiative portfolio.
• Strong written and verbal communication skills.
• Ability to train, support, and communicate effectively with non-technical stakeholders across multiple regions.
• Process-oriented mindset with the ability to design, document, and maintain repeatable workflows.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organizational and problem-solving skills.

Preferred Experience

• Experience supporting procurement operations or procurement systems.
• Experience working with financial validation, budget alignment, or stage-gate processes.
• Experience supporting international or geographically distributed teams.
• Experience implementing workflow automation, AI enablement, or data quality controls within project management systems.

#ZR

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

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EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].