Procurement Supervisor

Chugach Alaska Corporation; Rockaway Township (NJ); On-site; USD 70,000 - 100,000; Full time

Job summary

Chugach Government Solutions is seeking a Procurement Supervisor to lead pre-award and post-award procurement activities for a Base Operations Support contract. The role emphasizes compliance with FAR, policy, and corporate procedures, while guiding a procurement team.

Qualifications include US citizenship, three years of supervisory procurement experience, and a Bachelor’s degree preferred. On-site work with strong emphasis on documentation, cost analysis, and vendor relations.

Qualifications

• US Citizenship is required.
• Valid driver’s license with acceptable driving record.
• Minimum three years’ experience supervising procurement functions and staff.
• Strong organizational and written/spoken communication skills.

Responsibilities

• Manage all procurement processes to support the Base Operations contract.
• Supervise procurement staff and provide guidance or training.
• Ensure full compliance with Chugach APPM and FAR requirements.
• Maintain and update filing systems for contract documents and reports.
• Review and revise subcontractor contracts and proposals; advise stakeholders.
• Perform cost/price analyses to ensure fair and reasonable pricing.
• Prepare and issue award documents; negotiate with vendors and contractors.
• Collaborate with operations staff to resolve contract deficiencies.

Skills

Organizational skills

Communication skills

Multi-tasking

Problem solving

Education

High School diploma

Bachelor's degree in Business or related field

Tools

IBM Maximo

Job description

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Job Overview

The Procurement Supervisor performs pre-award and post-award contract/procurement functions and is responsible for the management of contract/subcontract related purchases, vendor service agreements and vendor relations. Ensures compliance with applicable Federal Acquisitions Regulations (FAR) and Corporate Acquisitions Policy and Procedures. Supervises staff responsible for purchasing/procurement tasks.

Responsibilities

Essential Job Duties:

• Performs and manages all aspects of procurement processes, including but not limited to, acquiring supplies, services, tools, equipment, subcontractors and materials as required, to support Base Operations Support contract.
• Supervises and provides guidance or training to procurement staff members.
• Ensures all department members operate in full compliance with Chugach Corporate APPM.
• Maintains and updates filing systems for all contract related documentation.
• Ensures compliance with document repository/upload requirements to Corporate Acquisition Internet Portal library (including but not limited to) all subcontractor actions, task orders, purchase order and subcontract logs, and other required reports.
• Reviews, develops, issues and revises subcontractor contracts and contract proposals in a timely manner. Interprets contract provisions for contractors and Army officials and provides advice and guidance.
• Responsible for performing written Procurement File Reviews for all solicitation and pre-award documentation to a member of the corporate office Procurement team for review and approval, on all subcontract actions that exceed Procurement Supervisors authorized delegation of authority.
• Responsible for daily Purchase Request assignment management utilizing Chugach Enterprise Management System.
• Performs pre-award duties (but not limited to):
• Reviews requests for subcontract plans and specifications
• Analyzes requirements, recommends revisions to statements of work or specifications and decides on type of contract, milestones and procurement plan.
• Solicits proposals from prospective contractors and prepares required documents. Analyzes proposals for conformance with solicitation
• Establishes subcontractor responsibility and develops negotiation strategy.
• Performs cost or price analysis including review of cost breakdown to determine pricing is fair and reasonable.
• Negotiates with potential subcontractors.
• Recommends subcontract award to Project Manager and prepares award documentation
• Performs post-award duties (including but not limited to):
• Works with Chugach operations staff, Engineering Inspectors/QC Representatives to resolve contract deficiencies.
• Reviews Subcontractor Certificates of Insurance for compliance
• Review subcontractor Performance and Payment bond documentation, for compliance.
• Negotiates contract and subcontract modification
• Preforms subcontract close-outs, issues termination notices and reviews settlement proposals.
• Point of contact:
• For Procurement Audits and ensures corrective actions are corrected and tracked for subsequent compliance
• With Corporate legal and/or Procurement to remedy any subpar vendor work, schedule breeches, and subcontract terms and conditions.
• Prepares reports for Project Manager and acts as a Procurement Technical Advisor to the Project Manager.
• Researches and resolves contracting issues as they arise and reports issues to the Project Manager.
• Other duties as assigned.

Job Requirements

Mandatory:

• US Citizenship
• Possesses and maintains a valid driver’s license with acceptable driving record.
• High School diploma or equivalent
• Minimum three years’ experience directly supervising procurement functions and staff members
• Strong organizational skills and attention to detail; ability to multi-task and set priorities; ability to handle multiple projects with varying deadlines.
• Competency executing procurement functions such as purchasing commodities, executing subcontracts and securing vendor services
• Strong verbal and written communication skills.
• Ability to deal with a variety of people in the organization, external vendors and contractors in a professional, courteous manner in diversified situations.
• Ability to acquire and maintain government identification/ common access card
• May be required to pass background check and/or drug screen.
• Initiative and problem-solving skills

Preferred:

• Bachelor’s degree in business administration or related field. An equivalent combination of education and experience may be substituted.
• Knowledge of the FAR and government contracting practices.
• Knowledge of construction contracting practices and procedures.
• Knowledge of procuring construction/ maintenance related materials and equipment.
• Experience with IBM Maximo Asset Management Software or other software system in support of a federal compliance purchasing system.
• Contracting certification

Working Conditions

• Work is to be performed on-site.
• Work is generally performed indoors (sedentary). Outdoor work may be subjected to temperature extremes and inclement weather conditions.
• Tasks may be performed on uneven surfaces, including hard and soft carpeted floors, cement structures and surfaces.
• Work is subjected to working around exposure to hazards that may cause bodily harm, cuts, bruises, burns, etc.

Physical Requirements

• This role is largely sedentary in an office/remote setting.
• May be required to lift and/or move up to 25 pounds and follow safe lifting procedures.
• Vision abilities required by the job include close vision and extended periods of viewing computer screens.
• Ability to use standard office equipment to perform essential functions of the job (i.e., phone, computer, copier, etc.)
• While performing duties of this job, the employee is occasionally required to stand and/or walk for long periods at a time; sit; use hands and fingers; handle or feel objects, tools, or controls; reach with hands and arms; climb stairs, climb ladders, balance, stoop, kneel, crouch or crawl, talk or hear, or smell.

Disclosures

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email [e-mail].

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.

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