FF&E Purchasing Manager, Mixed-use

DLR Group; San Francisco (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid holidays

Employee stock ownership

Job summary

A leading design firm in San Francisco is seeking an experienced FF&E Purchasing Manager to oversee procurement processes, manage vendor relationships, and coordinate project details. The ideal candidate will have at least 8 years of interior design experience and a degree in Interior Design. This position offers a competitive salary between $90,000 and $110,000 USD and benefits including medical and paid time off.

Qualifications

• 8 years of professional interior design experience.
• Strong proficiency in FF&E purchasing and procurement.
• Proficient in spec writing and industry spec software.

Responsibilities

• Collaborate with internal project teams.
• Manage the procurement process and vendor relationships.
• Support project scheduling and installation coordination.

Skills

FF&E purchasing and procurement

Problem-solving

Communication skills

Attention to detail

Project management

Education

Undergraduate degree in Interior Design

Tools

Revit

StudioDesigner

Bluebeam

A/E/I/P software

Job description

DLR Group is an integrated design firm that strives to elevate the human experience through design. We work around the world to improve the lives of our clients, our communities, and our planet. If this mission sparks your interest, you’re in the right place.

Position Summary

Join our established design firm as FF&E Purchasing Manager. In this role you will collaborate closely with internal project teams, foster strong vendor relationships, manage the procurement process, and advise the project team on quotation and schedule management. You will also support project scheduling, work planning, QA/QC, and installation coordination.

What you will do:

• Prepare FF&E package documentation (specifications, custom furniture drawings, furniture plan layouts, and coordination with interior architectural plans).
• Develop creative and technically sound solutions to design challenges, ensuring design excellence.
• Finalize design details with the lead designer to obtain proper pricing and vendor quotes.
• Review vendor quotes for lead times, pricing, delivery, and freight costs.
• Work with the Project Team and Accounting to prepare proposals, fund requests, and process purchase orders and vendor payments.
• Integrate quality assurance/ control processes and company standards, coordinating with Project Managers.
• Submit submittals (strike‑offs, CFAs, finish samples) for the lead designer’s review and coordinate timely responses.
• Maintain order logs and create purchase reports per project showing status updates, potential delays, or schedule impacts.
• Maintain project schedules and ensure timely delivery of project documents.
• Demonstrate strong conceptual design, space planning, and the ability to detail constructable design ideas.
• Attend site walks and construction administration meetings, sharing lessons learned to improve project coordination.
• Lead collaboration within the project team, generating and communicating design ideas and solutions.
• Ensure BIM standards are applied, oversee QA/QC procedures, and resolve clash detection issues.
• Consult with the project team on procurement scope, schedule, and budget.
• Coordinate vendor payments within the established accounting timeline.
• Facilitate expediting of goods and services and manage related documentation.
• Coordinate shipment logistics through vendors or shippers to ensure on‑time arrival of merchandise on site.
• Oversee and document all incoming and outgoing inventory.
• Schedule and assist with project installations including warehousing, site delivery, and installers.
• Manage post‑installation situations in a timely manner; follow up with vendors if product does not meet standards.

Required Qualifications:

• 8 years of professional interior design experience.
• Strong proficiency in FF&E purchasing and procurement.
• Undergraduate degree in Interior Design.
• Proficient in spec writing and industry spec software (e.g., StudioDesigner).
• Comprehensive technical knowledge and strong communication, collaboration, and organizational skills.
• Proficient in Revit and knowledgeable in Bluebeam with strong proficiency in A/E/I/P software.
• Expertise in design techniques, tools, and sustainable principles for producing precise technical plans.
• Strong problem‑solving, decision‑making, and attention‑to‑detail.
• Excellent written, verbal, and graphic communication skills with the ability to multitask.
• Actively seeks to enhance knowledge and contributes to marketing and business development efforts.

All applicants are required to provide a portfolio or work samples as part of their submission, preferably in PDF format.

Compensation

Pay Range: $90,000 – $110,000 USD

Hourly Rate: $90,000 – $110,000 USD

Benefits

Benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, paid time off, a 401(k) plan, employee stock ownership, and bonus opportunities.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.