Procurement Specialist Senior

Santa Fe County NM

Santa Fe (NM)

Presencial

USD 80.000 - 110.000

Jornada completa

hace 31 horas

Sé de los primeros/as/es en solicitar esta vacante

Una candidatura completa en un minuto

Currículum y carta de presentación personalizados, listos para enviar.

Supera los filtros ATS

Ventajas ofrecidas por este puesto de trabajo

Medical

Dental

Vision

Life Insurance

AD&D Insurance

Voluntary Life and AD&D

Short-Term Disability

Long-Term Disability

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Gym Membership

Descripción de la vacante

Santa Fe County NM is seeking a Procurement Manager to lead the county's procurement office. The role involves preparing solicitations, negotiating with contractors, and ensuring contract compliance.

The position requires a relevant degree and several years of procurement experience, with responsibilities spanning vendor communications, document preparation, and staff guidance. County benefits apply and the role is based in Santa Fe, NM.

Formación

Associate’s degree in Accounting, Finance or related field; and four (4) years of procurement experience or
any combination of education/experience in procurement, finance, accounting, business administration totaling six (6) years.

Responsabilidades

Prepare solicitation documents (RFPs, IFBs, RFQs) and other procurement reports.
Conduct bid conferences, negotiations and post-award meetings with contractors and County staff.
Manage contract award documentation, track execution and funding obligations.
Maintain procurement files, develop procedures, and train staff on procurement processes.
Guide Procurement Specialists and coordinate interdepartmental purchases.
Review documentation for compliance with procurement code and County policies.
Communicate with vendors on quotes and invoices; obtain quotes as needed.

Conocimientos

Negotiation

Written & Verbal Communication

Problem Solving

Educación

Associate’s degree in Accounting, Finance or related field

Herramientas

Microsoft Word

Excel

Database software

Descripción del empleo

Primary Purpose

Procures goods and services for the County using contracts, requests for proposals, invitations for bids, and requests for quotes through an automated purchasing system. Acts in a lead capacity for the procurement office.

Essential Job Functions

Prepares Requests for Proposals, Invitations for Bids, Requests for Quotes and other solicitation documents.
Conducts pre-bid conferences, bid openings, contract negotiations and post award meetings with contractors and County staff; drafts professional service contracts, statements of work and contract specifications for department personnel; analyzes quotes, contracts, bids and proposals.
Prepares contract award documents and tracks contract execution and obligation and de-obligation of funds; prepares caption headings, memos and relevant documentation for purchases requiring Board of County Commission approval.
Maintains solicitation and contract files; develops procurement procedures; and trains and advises employees in the procurement of goods and services.
Guides the work of Procurement Specialists.
Reviews solicitation and contract documentation; identifies countywide requirements and coordinates interdepartmental purchases.
Reviews and prepares purchase orders for the purchase of services, supplies, materials, and other commodities; analyzes purchase requisitions to ensure compliance with procurement code and local policies and procedures; identifies procurement code violations on purchases; and prepares recommendations for Procurement Manager.
Communicates with vendors on quotes, invoices, and other items relevant to purchasing; obtains quotes for purchases, compiles vendor information on goods and/or services available for purchase.

Knowledge / Skills

Knowledge of modern government accounting systems and procedures and their uses; of governmental fund budgeting; of New Mexico procurement laws, procedures, regulations and manuals; and of modern office administration, procedures and equipment.
Ability to exercise good judgment in analyzing organizational problems and making appropriate recommendations; to perform effectively under strict deadlines; to organize and present thoughts clearly and precisely in both verbal and written form; and to establish and maintain an effective working relationship with supervisors, employees and the public.
Excellent written and verbal communication skills; skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.

Minimum Qualifications

Associate’s degree in Accounting, Finance or related field; and
Four (4) years of procurement experience preparing various solicitations for bids and or proposals; or
Any combination of education or experience in procurement, finance, accounting, business administration or a closely related field totaling six (6) years.
Related education and experience may be substituted at a rate of thirty (30) semester hours equal to one (1) year experience.

Supplemental Information

Working Conditions

Work is performed in an office setting. Work schedule may include evening and weekend hours. May be required to travel. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; stoop, kneel, crouch, or crawl; and talk or hear. Clarity of vision at short distance is required. May be required to lift up to 20 pounds. May be subject to exposure of CRTs and VDTs.

Conditions of Employment:

Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver's License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.

Santa Fe County is an Equal Opportunity Employer

It is the policy of Santa Fe County to ensure equal employment opportunity to all persons regardless of race, color, age, physical or mental handicap, sex, national origin, ancestry, religion, serious medical condition, sexual orientation, gender identity, genetic information, or political affiliation

Santa Fe County is proud to offer a comprehensive benefits package to eligible, full-time and part-time employees who work 20 hours per week. You will receive plan booklets, which give you more detailed information about each of these programs.

Benefits Offered