Capital and Grants Manager

Santa Fe County NM

Santa Fe (NM)

On-site

USD 90,000 - 120,000

Full time

3 hours ago

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Benefits offered by this job

Medical

Dental

Vision

Life Insurance

AD&D Insurance

Voluntary Life and AD&D

Short-Term Disability

Long-Term Disability

Job summary

Santa Fe County in New Mexico seeks a seasoned finance professional to supervise the Capital and Grants section within the Finance Division. You will oversee capital project tracking, grant management, and compliance with funding rules, coordinating with the Budget Office and Public Works to ensure proper use of funds.

The role requires strong leadership, analytical ability, and the capacity to manage multiple tasks under deadlines.

Qualifications

Bachelor’s degree in Accounting, Finance, or related field is required.
Five years of professional work experience in accounting, finance, budgeting, or business administration with at least three years in a supervisory role.
Up to nine years total experience with substitution of education for experience.
Ability to interface with public officials and the general public; strong written and verbal skills.

Responsibilities

Coordinate with Budget Office to ensure compliance with project allocations.
Collaborate with Santa Fe Public Works Projects for capital project tracking and accounting.
Reconcile and analyze capital outlay funds for proper use and balancing.
Assist with development and implementation of capital financing plans.
Track project funding, encumbrances, expenditures and budgets; review requisitions for capital expenditures.
Oversee fixed asset management and asset expenditure reconciliation.
Oversee tracking of capital and operational grants countywide; review line items and requisitions; assist departments with grant funding accounting.
Assist with grant applications and grant reporting requirements.
Develop and maintain a countywide grant tracking process.
Ensure grant restrictions and reporting compliance.
Review project payment packets for direction of payment.
Assist with annual audits and any special audits.
Monitor legislative bills affecting county financial matters.
Supervise projects; provide instruction and training; assign work; evaluate performance.
Recommend hiring, salary increases; discipline; resolve grievances.

Skills

Management supervision

Policy analysis

Analytical thinking

Budgeting

Public interface

Communication

Team leadership

Cross-functional planning

Deadline-driven

Present recommendations

Windows software

Grant management

Capital asset management

Education

Bachelor's degree in Accounting/Finance/Business

Job description

Primary Purpose

Supervises the staff and activities of the Capital and Grants section within the Santa Fe County’s Finance Division.

Essential Job Functions

Coordinates with the Budget Office to ensure compliance with approved project allocations.
Collaborates with the Projects Section of the Santa Fe Public Works Department for capital project tracking and accounting.
Reconciles and analyzes funds related to capital outlay for proper use and balancing of such funds.
Assists with the development and implementation of capital financing plans.
Tracks all project funding, encumbrances, expenditures and budget balances to ensure funding restrictions are met and financing sources are utilized appropriately; reviews all purchase requisitions for capital expenditures.
Oversees fixed asset management; reconciles expenditures related to fixed assets.
Oversees the tracking of capital and operational grants countywide by; reviewing line items for accurate accounting of projects; reviewing purchasing requisitions; and assisting departments with the proper use and accounting of capital funding.
Assists with grant applications.
Develops and maintains a countywide grant tracking process.
Ensures compliance with grant restrictions and reporting requirements.
Ensures proper use of grant funding and drawdown of grant funding through reporting to other governments, both federal and state.
Reviews project payment packets for appropriate direction of payment.
Assists with the annual audit and any special audits as necessary.
Monitors legislative bills which may impact the County, specifically related to financial matters.
Supervises assigned projects, provides instruction and training for employees; makes independent decisions; plans and assigns work; and checks final work to ensure compliance with established policies and procedures.
Recommends the hiring of new employees; recommends salary increases for employees; trains and motivates staff; recommends disciplinary action; assists in the resolution of grievances and/or complaints; provides feedback on work performance for employees; and completes performance evaluations for employees.

Knowledge/Skills

Extensive knowledge of management processes and supervision; of policy analysis and analytical thinking.
Ability to plan and prioritize work programs for professional employees; to develop budgets; to interface effectively with public officials, employees and the general public; to organize and present information clearly and concisely in both oral and written form; to effectively manage subordinate staff.
Ability to understand relationships and dependencies between tasks and departments; ability to understand organizational needs and conduct cross-functional level planning.
Ability to perform effectively under strict deadlines; to present recommendations clearly and concisely; and to work effectively with public officials, fellow employees and the general public.
Excellent written and verbal communication skills.
Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment; skilled in presentation preparation; and in grant and capital asset management.

Minimum Qualifications

Bachelor’s Degree in Accounting, Finance, Business Administration, or related field; and
Five (5) years of professional work experience in accounting, finance, budgeting, or business administration, of which three (3) years must have been in a supervisory capacity; or.
Any combination of education or experience in budgeting, finance, accounting or a closely related field totaling nine (9) years, of which at least three (3) must be in a supervisory capacity.
Related education and experience may be substituted at a rate of thirty (30) semester hours equal to one(1) year experience.

Supplemental Information

Working Conditions

Work is performed primarily in an office setting. Work schedule may include evening and weekend hours. Travel may be required. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; and talk or hear. Clarity of vision at short distance is required. May be subject to exposure to CRTs and VDTs.

Conditions Of Employment

Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.

Santa Fe County is an Equal Opportunity Employer

It is the policy of Santa Fe County to ensure equal employment opportunity to all persons regardless of race, color, age, physical or mental handicap, sex, national origin, ancestry, religion, serious medical condition, sexual orientation, gender identity, genetic information, or political affiliation

Santa Fe County is proud to offer a comprehensive benefits package to eligible, full-time and part-time employees who work 20 hours per week. You will receive plan booklets, which give you more detailed information about each of these programs.

Benefits Offered