Procurement Specialist - Public Sector Buying

State of Indiana; Indianapolis (IN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Health savings account

Two fully-funded pension plans

Paid leave benefits

Job summary

State of Indiana is seeking a Purchasing Administrator to manage procurement activities for a wide range of commodities and services in a cost-effective, timely manner. The role involves handling sensitive issues with agency personnel and vendors, supporting upper management decisions, and coordinating procurement in line with Indiana Code.

Successful candidates will complete the DPAP training and pass the DPAP exam within four weeks of hire.

Qualifications

• Extensive knowledge of purchasing methods, procedures, laws, and regulations establishes by the state and agency.
• Knowledge of bookkeeping principles and practices related to the maintenance of accurate and systematic purchasing records.
• Extensive knowledge of PeopleSoft Procurement and Purchasing modules, with knowledge of PeopleSoft Accounts Payable Module.
• Ability to prepare report and maintain accurate statements of inventory, contractual agreements, and related Financial Statements.

Responsibilities

• Interpret and clarify procurement practices to vendors, field personnel and other stakeholders, ensuring compliance with state requirements.
• Manage procurement-related inquiries to ensure proper procedures and budget policies are followed.
• Research to understand product/service characteristics for procurement requests.
• Establish and monitor requisitions, purchase orders, and invoices for timely approvals.
• Determine methods of purchases and obtain bids to identify lowest or best bid.
• Coordinate the close-out process for purchase orders when needed.
• Prepare technical fiscal reports and correspondence for budget owners and leadership staff.
• Communicate effectively with agencies, customers and vendors to maintain positive relationships.

Skills

Purchasing methods

Bookkeeping

PeopleSoft

Communication

Vendor relations

Bid analysis

Education

No degree required

Tools

PeopleSoft Procurement

PeopleSoft Accounts Payable

Job description

State of Indiana is seeking a Purchasing Administrator to manage procurement activities for a wide range of commodities and services in a cost-effective, timely manner. The role involves handling sensitive issues with agency personnel and vendors, supporting upper management decisions, and coordinating procurement in line with Indiana Code.

Successful candidates will complete the DPAP training and pass the DPAP exam within four weeks of hire.