Strategic City Procurement Specialist

Mishawakacity; Mishawaka (IN); On-site; USD 48,000 - 56,000; Full time

Job summary

City of Mishawaka is seeking a Purchasing Agent in the Controller's Office to coordinate procurement for city departments, parks, public works, and utilities. You will manage purchase orders, source suppliers, and ensure compliance with Indiana statutes and city policies.

The role requires strong negotiation, analytical, and communication skills, with 2–4 years of purchasing experience and a high school diploma (Bachelor’s preferred).

Qualifications

• Education: High school diploma or GED required; a Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, or related field is strongly preferred.
• Experience: Minimum of 2–4 years of professional purchasing, procurement, or contracting experience, preferably governmental/public sector.
• Skills: Excellent negotiation, analytical, and communication skills. Proficiency in modern office software, computerized financial databases, and electronic vendor registries.
• Knowledge: Familiarity with Indiana local government purchasing statutes and municipal accounting workflows is a significant plus.

Responsibilities

• Procurement Management: Coordinate and process purchase orders for city departments, parks, public works, and utility divisions.
• Vendor Relations: Source reliable suppliers, evaluate vendor performance, and maintain vendor records. Meet with vendor representatives by appointment.
• Bidding and Quotations: Assist in preparing formal bid specifications, requests for proposals (RFPs), and managing public notices in compliance with local legal requirements.
• Compliance & Policy: Interpret and enforce purchasing guidelines and state regulations for municipal spending.
• Invoice Reconciliation: Coordinate with staff within the Controller’s Office to resolve discrepancies and ensure smooth invoice processing.
• Performs related duties as assigned.

Skills

Negotiation

Analytical skills

Communication skills

Office software

Education

High school diploma or GED

Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, or related field

Tools

Municipal ERP software

Electronic purchasing portals

Spreadsheet databases

Job description

City of Mishawaka is seeking a Purchasing Agent in the Controller's Office to coordinate procurement for city departments, parks, public works, and utilities. You will manage purchase orders, source suppliers, and ensure compliance with Indiana statutes and city policies.

The role requires strong negotiation, analytical, and communication skills, with 2–4 years of purchasing experience and a high school diploma (Bachelor’s preferred).