Public Sector Procurement Specialist

City of Indianapolis and Marion County; Indiana (PA); On-site; USD 55,000 - 90,000; Full time

Job summary

City of Indianapolis and Marion County is seeking a Procurement Specialist to review specifications, consult with vendors, and coordinate with the CFO on purchases. You will manage contracts, keep contract databases, and provide procurement updates across departments.

The role requires a Bachelor’s degree in business and at least one year of related work, knowledge of public procurement laws, and strong MS Word, Excel, and Access skills.

Qualifications

• Bachelor's degree required, plus one year of related work experience.
• Knowledge of public procurement laws, ordinances, policies and other requirements governing public purchasing preferred.
• Ability to multi-task in a fast-paced environment and maintain confidentiality.

Responsibilities

• Reviews fundamental specifications for items being purchased.
• Consults and corresponds with vendors.
• Works with Chief Financial Officer to ensure that maintenance is identified with software and hardware purchases.
• Controls and reconciles petty cash and informant's funds, including disbursement of funds.
• Acts as liaison between divisions and vendors during contract process.
• Completes contract process and provides all required documents to purchasing department for final execution.
• Maintains contract database and files for IMPD, ACC, DHS and PSC.
• Tracks and monitors bid/quote processes.
• Processes procurement purchases and vouchers
• Submits recommendations to department/agency contacts regarding contracts.
• Participates in Mayor's various initiatives, i.e., MBE/WBE and local purchases.
• Completes purchase transaction, ensuring that receipts are entered for all purchase orders and required invoices are submitted to Accounts Payable.
• Works with Purchasing to process blanket purchase orders.
• Composes written vendor correspondences.
• Attends periodic department/agency meetings and is prepared to provide specific procurement updates.

Skills

MS Word

MS Excel

MS Access

Vendor relations

Contract management

Public procurement knowledge

Analytical thinking

Time management

Written and verbal communication

Education

Bachelor's Degree in Business or related field

Tools

Microsoft Office Suite

Job description

City of Indianapolis and Marion County is seeking a Procurement Specialist to review specifications, consult with vendors, and coordinate with the CFO on purchases. You will manage contracts, keep contract databases, and provide procurement updates across departments.

The role requires a Bachelor’s degree in business and at least one year of related work, knowledge of public procurement laws, and strong MS Word, Excel, and Access skills.