Procurement Specialist: PO & ERP Coordinator

Pilot Water Solutions; Midland (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Pilot Water Solutions in Midland, TX is seeking a Procurement Specialist to coordinate purchasing with operations and accounting. Salary is commensurate with experience. The role reports to the Supply Chain Manager and is based in Midland.

Key duties include PO creation, project and AFE coordination, and leveraging the ERP system to support procurement and accounts payable activities. Familiarity with NetSuite is preferred.

Qualifications

• High School Diploma or GED.
• Oil and gas industry experience.
• Strong organization, planning and time-management skills for multiple priorities and deadlines.
• Customer service skills with the ability to work with a variety of work styles.
• Able to effectively communicate with all levels of organization.
• Able to adapt in a fast-paced environment where change is a constant.
• Proficient in MS Office (Word, Excel, PowerPoint, etc.).
• Proactive problem-solver with strong critical and analytical skills.
• Able to travel as needed.

Responsibilities

• Coordinates all management-approved projects for purchase order (PO) preparation.
• Creates and manages POs, including entering received goods and services and identifying missing items.
• Follows up with field employees to investigate and resolve inaccurate POs and discrepancies.
• Ensures field teams report goods and services received within the 48-hour requirement.
• Utilizes the ERP system to obtain supporting records to complete the PO process.
• Reviews open POs weekly to confirm accuracy and validity.
• Assists in the accounts payable month and quarter-end closings.
• Interacts with vendors to follow up on pending or missing invoices.
• Sets up POs for approved projects, including AFE projects, and communicates details to vendors and managers.
• Works with the CAO to implement an improved PO system within the company.
• Tracks POs for all AFE and project work in coordination with field managers and staff.
• Ensures all purchases are initiated with a PO and escalates unresolved discrepancies as needed.
• Manages and resolves invoice discrepancies and disputes.
• Assists with month-end and quarter-end close processes, including reconciliation of AFE projects and vendor coordination.
• Supports implementation and improvement of the company’s PO system.
• Assists with other duties as assigned based on company needs.
• Complies with all company policies and procedures; adheres to safety and environmental guidelines.

Skills

Communication

Time management

Customer service

Adaptability

Attention to detail

Problem solving

Travel

Education

High School Diploma or GED

Bachelor’s Degree in Business, Finance, Purchasing, or related

Tools

NetSuite

MS Office

Job description

Pilot Water Solutions in Midland, TX is seeking a Procurement Specialist to coordinate purchasing with operations and accounting. Salary is commensurate with experience. The role reports to the Supply Chain Manager and is based in Midland.

Key duties include PO creation, project and AFE coordination, and leveraging the ERP system to support procurement and accounts payable activities. Familiarity with NetSuite is preferred.