Procurement Specialist: P2P, Supplier Performance

Top Echelon Software, LLC

Pittsburgh (Allegheny County)

On-site

USD 65,000 - 73,000

Full time

11 days ago

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Job summary

Top Echelon Software, LLC is hiring a Buyer to drive day-to-day procurement for manufacturing operations in the Pittsburgh area. You will execute approved global and regional category strategies, maintain contract and purchasing compliance, and ensure material availability at target cost, quality, and delivery.

The role emphasizes procure-to-pay discipline, supplier leadership, and data integrity in the ERP (Microsoft Dynamics 365).

Qualifications

Associate's degree or higher; bachelor's preferred in supply chain, business, purchasing, or related discipline.
2+ years of relevant purchasing, materials, supply chain or manufacturing customer-service experience.
Excel proficiency and ERP purchasing experience; Dynamics 365 experience preferred.
Ability to analyze supplier delivery, open orders, inventory and cost data; communicate escalations.
Strong ethics, ownership, attention to detail, service mindset and collaboration.

Responsibilities

Serve as the primary purchasing execution partner for designated facilities and their Operations leadership; understand production schedules, constraints, and the effect of purchasing decisions on regional results.
Execute sourcing strategies, negotiated contracts, approved supplier lists, pricing, and specifications established by Global / Regional Category leadership.
Collaborate daily with Operations, Planning, Inventory, Quality, Finance/AP and Category Management; maintain clear escalation paths and documented decision rights.
Procure-to-pay discipline: Convert approved demand and requisitions into accurate, timely purchase orders; confirm price, terms, quantities, delivery dates, coding and approvals; monitor open orders through receipt, invoice resolution, and closure.
Contract and policy compliance: Use approved suppliers, negotiated terms, buying channels, and delegated authority; flag maverick spend, off-contract pricing, duplicate orders, and exceptions for resolution.
Supplier execution and escalation: Secure order acknowledgements, maintain realistic promise dates, expedite critical material, resolve shortages and discrepancies, and coordinate escalation and recovery plans before operations are impacted.
Inventory and working capital: Partner with Operations and Planning to review demand, lead times, safety stock, excess/obsolete inventory, open-PO exposure, and opportunities to lower inventory days on hand without jeopardizing service.
Supplier performance: Maintain supplier delivery and defect data, support corrective actions with Quality and Category Management, and implement focused scorecards for the top five suppliers by category.
Cost and P&L impact: Validate contracted pricing, identify leakage and cost-avoidance opportunities, quantify material cost drivers, and bring recurring issues or savings opportunities to Category leadership and regional management.
Data and systems: Maintain accurate supplier, item, pricing, lead-time and PO information in the ERP; support standardized workflows, reporting, and continuous improvement.
Customer service: Provide Operations with clear status, issue ownership, realistic recovery dates, and timely communication; reduce friction through standard processes.