Procurement Specialist III

City of San Antonio; San Antonio (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

The City of San Antonio seeks a Procurement and Contract Specialist to coordinate procurement activities, develop specifications, and guide vendor negotiations. You will prepare award recommendations, ensure policy compliance, and mentor staff and suppliers in best practices.

Based at City Tower in San Antonio, this role requires strong knowledge of public procurement laws, contract management, and market research, with cross-department collaboration and oversight of complex procurements.

Qualifications

• Bachelor's Degree required
• Four years of procurement experience in public or private sector
• Experience with policy development and supplier training

Responsibilities

• Develops training modules and mentors city employees and suppliers
• Prepares detailed reports, presentations and debriefings
• Determines solicitation method for complex procurements
• Facilitates evaluation of proposals and vendor negotiations
• Executes procurement of professional services and discretionary contracts in line with policies
• Advises department personnel on procurement processes
• Conducts market research on goods and services to assess trends and opportunities
• Plans and executes procurement processes including specifications, pricing, bids, and evaluations
• Prepares award recommendations and coordinates with City Council
• Performs related duties as required

Skills

Communication skills

Analytical thinking

Contract management

Procurement knowledge

Public sector knowledge

Negotiation

Supervisory skills

Time management

Education

Bachelor's Degree

Tools

SAP

e-Procurement

Job description

Job Summary

Under general direction, is responsible for coordinating and conducting procurement and contract initiation, monitoring or compliance activities, in accordance with the City's procurement and contracting policies and procedures. Working conditions are primarily inside an office environment. May exercise supervision over assigned staff.

Work Location

City Tower - 100 W Houston Street San Antonio, TX 78205

Work Schedule

7:45 AM - 4:30 PM Monday - Friday

Essential Job Functions

• Develops training modules, mentors city employees, and assist in the training of suppliers.
• Assists with research, development, and communication of purchasing policies and procedures to city personnel and provides technical guidance on said policies and procedures as necessary
• Prepares detailed written reports, presentations and debriefings as necessary.
• Determines solicitation method for complex, formal, high profile and discretionary procurements.
• Facilitates, coordinates, and participates in the evaluation of proposals and in negotiations with vendors.
• Facilitates the procurement of professional service and discretionary contracts (expenditure and revenue) in accordance with city procurement policies and all other applicable federal, state and local laws, policies and procedures.
• Consults with department personnel by providing technical procurement process assistance for goods, non-professional and professional services.
• Conducts product and vendor research for goods and non-professional and professional services to determine market volatility, price trends, availability, alternative products and potential future problems or opportunities.
• Plans, administers and executes the procurement process to include developing specifications/scope of work, developing pricing matrix, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, facilitating evaluation and selection process.
• Prepares award recommendations and coordinates with client department for City Council consideration.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelor's Degree from an accredited college or university.
• Four (4) years of progressively responsible procurement experience, contract management, preparation or compliance in the public or private sector.

Preferred Qualifications

• Experience working in the public sector
• SAP experience
• e-Procurement experience

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to Public procurement procedures and contracts.
• Knowledge of City of San Antonio charter regulations and ordinances regarding procurement procedures.
• Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
• Knowledge of City policies regarding small, women and minority-owned business vendors and awards.
• Ability to determine the most appropriate procurement method utilizing State and cooperative agreements, best value, high tech request for proposals and online auction platforms.
• Knowledge of personnel administration principles and practices.
• Knowledge of supervisory practices, procedures, and techniques.
• Skill in the proficient operation of personal computers & associated software.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to analyze and interpret complex data pertaining to commodity and equipment purchases.
• Ability to establish procurement policies, procedures, laws, and regulations.
• Ability to interpret, evaluate and apply internal controls to a complex procurement system.
• Ability to understand contract management data, documents, and reports.
• Ability to understand and interpret financial and cost accounting data.
• Ability to work independently and perform contract services projects from inception to completion.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.
• Ability to maintain confidentiality of information.
• Ability to perform all the intellectual and analytical requirements of the position, including decision-making.
• Ability to perform all the physical requirements of the position, with or without accommodations.