Senior Buyer

Gulfshoresal; Georgetown, Northern (TX, KY); Hybrid; USD 62,000 - 78,000; Full time

Job summary

Gulfshoresal is seeking a seasoned purchasing professional to handle acquisitions of materials, equipment, and services for City operations. The role requires interpreting complex procurement policies and managing competitive solicitations to achieve best value.

The position involves leading bid and RFP processes, coordinating evaluations, and ensuring compliance with state and federal statutes. A strong background in contracts and supplier management is essential.

Qualifications

• Bachelor’s degree in Business Administration, Finance or related field. 3 years of full-time experience in purchasing/procurement/contract administration.

Responsibilities

• Researches, prepares, evaluates and awards solicitations for City departments.
• Interprets purchasing procedures to departments and vendors.
• Processes complex purchasing transactions per statutes and guidelines.
• Identifies suppliers by researching product availability and educating new suppliers.
• Manages bids and solicitations, writes bid specs, conducts bid openings and bid analysis.

Skills

Negotiation

Contract development

Cost/price analysis

Communication

Procurement strategy

Vendor management

Education

Bachelor’s degree in Business Administration/Finance

Tools

Automated purchasing systems

Job description

Performs specialized purchasing work in the acquisition of materials, equipment, supplies and services on behalf of the City in accordance with prescribed guidelines, regulations and procedures. Reviews and analyzes purchase requisitions, investigates and develops sources of supplies, prepares bid specifications, issues bid requests and reviews quotations. Interprets purchasing procedures to departments and vendors, as a specialist in assigned categories, which require a degree of technical knowledge.

Anticipated Start Date: On or after October 5, 2026.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Researches, prepares, evaluates and awards solicitations, both formal and informal, for all City departments.
• Interprets purchasing procedures to departments and vendors in order to assist them with meeting all guidelines and policies during procurement activities.
• Processes complex and/or unique purchasing transactions in accordance with state and federal statutes, and within prescribed guidelines, regulations and procedures.
• Participates in the identification of suppliers by researching product availability; educates and familiarizes new suppliers with the City’s procurement policies and regulations.
• Manages complex bids and solicitations by exercising final authority on determining formal solicitation type, reviewing and writing bid specifications, conducting bid openings, and reviewing and analyzing bids submitted by vendors for best value and responsiveness to the City.
• Manages RFP evaluation process, and coordinates among evaluation team members, vendors and final contract negotiation team.
• Reviews and evaluates cooperative and group contracts to ensure that all guidelines are observed, and the best value is obtained.
• Works extensively online with the City’s financial system and Purchasing bidding website to process procurements, register vendors, post and award solicitations, research historical information, and perform other purchasing activities.
• Conducts periodic audits of contracts to ensure compliance with contract requirements, terms, conditions, and billing; prepares audit reports when necessary to document any contract deficiencies; submits written notification of deficiencies to vendors; resolves any discrepancies between contracted parties, and monitors timely renewals, accurate insurance documentation, escalations, etc.
• Supervises assigned staff.
• Trains and assists City personnel on procurement policies, procedures and processes; training Purchasing department employees on all aspects of purchasing, credit card administration and telecommunications; provides training to warehouse staff as appropriate.
• Administers the Credit Card Program to include but not limited to, advising cardholders on policy and credit card usage, processing new applications, adjusting limits, providing for cancellations and renewals, and maintaining accurate records; serves as part of the evaluation team in selecting the issuing bank.
• Manages the City’s Telecommunications program to include but not limited to, procurement of communication devices, maintaining records of devices to include contact number and communication stipend records, both personal and City-owned for staff, and acting as liaison with wireless provider for services and equipment; audits invoices in conjunction with Accounts Payable; reviews contracts for compliance and best value.
• Reviews and processes requisitions in the City’s financial system; audits requisitions for compliance with State statutes and City policies; ensures compliance with Vet HUB statutory requirements; ensures approval by authorized signer(s).
• Provides information and assistance in budget preparation.
• Makes recommendations for annual contract awards.
• May monitor legal and regulatory requirements pertaining to purchasing.
• May initiate and approve local and emergency purchases.
• Serves as backup to the Purchasing Manager.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, training and Experience Guidelines

Bachelor’s degree from an accredited college or University Business Administration, Finance or a related field. Three (3) years of full-time experience in purchasing, procurement or contract administration.

Experience may substitute for education up to four (4) years.

Knowledge of:

• Purchasing practices and procedures.
• Applicable statutes, ordinances and codes.
• Automated purchasing systems.
• Accounting and budgeting processes as they relate to purchasing transactions.
• Tabulating evaluating, awarding and tracking procurement activities.
• Specification development and writing.
• Contract law, terms and conditions.

Skill in:

• Resolving and enforcing contractual obligation.
• Contract development.
• Cost/price analysis.
• Negotiation and mediation.
• Resolving contractual issues.
• Communicating effectively, both orally and in writing.
• Preparing and analyzing complex technical specifications and bids.
• Reading product specifications, catalogs.
• Writing specifications, reports, letters and memos.
• Performing mathematical calculations to review and compile information on invoices, and purchase orders, and bids.
• Evaluating alternative selections for products according to quality and price.
• Establishing and maintaining effective working relationships.

LICENSES AND CERTIFICATION REQUIREMENTS

Valid Class "C" Texas driver’s license required. Out-of-state license holders must have a valid license and provide a three-year driving history.

Certified Texas Purchaser (CTP) certification or related Purchasing or Contract certification is preferred.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, and use of foot controls.

Hiring Range:$62,211.76 - $77,937.60, annually.

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