Procurement Specialist for Heritage & Hospitality

Talentify; Williamsburg (VA); On-site; USD 39,000 - 44,000; Full time

Job summary

Colonial Williamsburg Foundation in Williamsburg, VA, is seeking a procurement professional to manage purchasing card transactions, supplier onboarding, and overall procure-to-pay processes. This non-exempt role requires attention to detail and strong policy adherence to support financial controls across departments.

The position collaborates with Accounts Payable and Finance, conducts spend analyses, and ensures accurate documentation.

Qualifications

• High school diploma or equivalent.
• 2–4 years in purchasing, procurement, accounts payable, or related field.
• Working knowledge of purchasing transactions and financial controls.
• Ability to handle confidential financial information.
• Strong organizational and communication skills.
• Ability to apply policies consistently with different stakeholders.

Responsibilities

• Process purchase requisitions, orders, changes, cancellations, and closeouts.
• Review requests for completeness, supplier details, pricing, and documentation.
• Advise internal customers on purchasing methods and approved suppliers.
• Obtain competitive quotations and support sourcing events.
• Assist with supplier onboarding and maintenance and contract coordination.
• Resolve pricing discrepancies and supplier concerns with AP and Finance.
• Maintain procurement records, reports, and audit documentation.
• Administer purchasing card issuance, limits, and category assignments.
• Coordinate approvals and card-provider activity; manage account maintenance.
• Monitor card transactions for policy compliance and unusual activity.
• Follow up on missing documentation and reconcile transactions.
• Escalate suspected misuse or violations to leadership.
• Ensure segregation of duties and compliance with ethics and records-retention.
• Provide training and support to cardholders and internal customers.
• Perform procurement activities in ERP and reporting systems; support improvements.

Skills

Attention to detail

Organizational skills

Time management

Written communication

Verbal communication

Policy interpretation

Financial controls

Education

Associate or bachelor’s degree in business/finance

Tools

Workday

Procurement-card platforms

Job description

Colonial Williamsburg Foundation in Williamsburg, VA, is seeking a procurement professional to manage purchasing card transactions, supplier onboarding, and overall procure-to-pay processes. This non-exempt role requires attention to detail and strong policy adherence to support financial controls across departments.

The position collaborates with Accounts Payable and Finance, conducts spend analyses, and ensures accurate documentation.