Procurement Specialist - Entry Level - On-site

Usi Insurance; Erlanger, Northern (KY, KY); Hybrid; USD 75,000 - 95,000; Full time

Job summary

Jet Support Services, Inc. (JSSI) seeks a Procurement Specialist to support Technical Advisors by sourcing parts, processing orders, and negotiating with suppliers. You’ll drive cost reductions, ensure on-time deliveries, and maintain data in AvSight, Salesforce, and AMS.

Aviation purchasing experience and strong Excel skills are required, with travel up to 10%. The role emphasizes proactive communication and collaboration to optimize procurement for Trust accounts, JSSI Inc., and JSSI Parts

Qualifications

• Bachelor’s degree or equivalent with 5 years in aviation procurement
• Experience in business aviation purchasing and inventory control
• Ability to communicate with internal/external clients effectively
• Strong problem solving and fast-paced environment adaptability
• Proficient in Microsoft Excel and data reporting
• Willingness to travel up to 10% domestically and internationally

Responsibilities

• Reduce costs and provide a one-stop supply chain solution to Technical Advisors
• Respond to requests from Technical Advisors promptly and professionally
• Source parts for AOG, RFIs, and requisitions
• Create RFQs and negotiate prices with suppliers
• Create and track purchase orders for Trust accounts, JSSI Inc., and JSSI Parts
• Maintain data in AvSight, Salesforce, and AMS
• Provide status updates to Technical Advisors and 3rd party customers
• Ensure timely delivery and compliance with quality and life limits
• Handle RMAs/returns and follow company policies

Skills

Communication

Problem Solving

Excel

Critical Thinking

Inventory Systems

Education

Bachelor’s degree

HS Diploma + 5 years aviation procurement experience

Tools

Salesforce

AMS

AvSight

Job description

Founded in 1989 and headquartered in Chicago, Jet Support Services, Inc. (JSSI) is the largest independent provider of hourly cost maintenance programs for business aviation. JSSI delivers comprehensive coverage for engines, airframes, and auxiliary power units (APUs) across more than 300 different aircraft makes and models, helping owners and operators stabilize maintenance budgets, maximize aircraft availability, and protect asset value throughout the lifecycle of ownership.JSSI has built a portfolio of complementary business lines designed to simplify the economic and technical complexity of business aviation; these include Maintenance teams, Traxxall maintenance tracking software, Parts & Engines, Conklin aircraft cost and performance data, and Aviation Capital asset-based financing solutions. Together, these offerings support owners, operators, and maintenance providers with integrated tools spanning ownership and maintenance planning, execution, and financial management.With more than 6,500 aircraft supported through programs and software platforms, JSSI leverages its unique independence, unmatched scale, and data-driven insight to deliver customized solutions and support models aligned to the interests of each client — regardless of aircraft platform. JSSI is backed by leading institutional investors GTCR, Genstar Capital, and Blackstone. Learn more at jetsupport.com.

Mission Statement:

The mission of the Procurement Specialist (PS) is to provide great customer service to, and collaborate with, our internal customer (JSSI Technical Advisors). This will include parts procurement for all maintenance requirements, restocking orders and forecasted future needs, vendor negotiations and interface. The PS will also play a key role in supply chain integration and/or continuous improvement teams.

Job Responsibilities

• Reduce costs, facilitate increased sales, deliver superior customer service and provide a one-stop supply chain solution to support the Technical Advisors
• Respond to all requests received from Technical Advisors in a professional and timely manner.
• Source parts to fill demands from purchase requisitions, Aircraft on Ground (AOG) orders, Requests for Information (RFI), etc.
• Create competitive Requests for Quote (RFQ) and negotiate prices with suppliers to obtain best available prices while maintaining configuration, quality and delivery requirements.
• Create purchase orders for all Trust accounts, JSSI Inc., and JSSI Parts.
• Create and track purchase orders and expedite them through Salesforce/AMS/AvSight to maintain a closed loop status interface with Technical Advisors with regard to parts requirements.
• Maintain regular communication with and provide proactive status updates to Technical Advisors and 3rd party customers.
• Follow parts through the system to make sure parts costs are transacted to the correct project and that all costs associated are billed accordingly to the clients.
• Assure parts are delivered in a timely manner to meet schedule requirements and meet the appropriate quality and life limits.
• Track and maintain core units for internal and third-party vendors on behalf of Trust accounts, JSSI Inc., and JSSI Parts.
• International shipping requirements including, but not limited to Export Compliance, international paperwork, parts certifications, application of taxes, duties and fees
• Participate in an AOG on-call or shift rotation to support after-hours critical sales. Volunteer for shift coverage as appropriate.
• Search for and maintain knowledge of parts availability within the aviation industry through existing and future vendor selections.
• Understand supply performance and cost savings.
• As requested, prepare Monthly Activity Report identifying cost saving, buyer activity, vendor activity, etc.
• Continually assess operations to optimize the purchasing and logistics processes through identifying cost reduction opportunities for Trust accounts, JSSI Inc., and JSSI Parts.
• Qualify and approve vendors as determined by need to increase competition, improve quality of the product, or to improve lead times using selected quality criteria.
• Maintain accurate data in AvSight, Salesforce, and AMS.
• As required, work with vendors and customers on RMAs/Returns.
• Follow assigned policies & procedures.

Qualifications

• Bachelor’s degree or a combination of High School Diploma or GED and 5 years’ experience in aviation related procurement and inventory control
• Business Aviation purchasing experience
• Ability to effectively communicate with internal and external clients
• Ability to solve problems and thrive in a fast-paced environment
• Ability to generate reports using Microsoft Excel.
• Critical thinking skills
• Experience using systems for inventory control and purchasing
• Ability to travel up to 10%, domestic and international.

At JSSI, we are committed to rewarding our team members with competitive and comprehensive compensation packages that reflect their contributions and talent. For this role, the annual base pay generally ranges from $75,000 to $95,000 , with the final offer determined by variable factors including but not limited to market location, job-specific knowledge, skills, education, and experience. In addition, your total rewards package may include an annual discretionary bonus plan, incentive or sales bonus plan, or other form of additional compensation, based on your role.