Procurement Specialist (415 Remodeling)

415 Remodeling Inc.; San Francisco (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health and dental

Paid time off and holidays

Job summary

415 Remodeling in San Francisco is hiring a Procurement Specialist to own finish material procurement for assigned projects. You will quantify, specify, source, order, track, and deliver every finish item to meet budget, design intent, and schedule, partnering with Design, Estimating, Project Management, Site Supervisors, and vendors.

You will build procurement trackers, manage quotes and POs, track lead times and deliveries, and maintain accurate spec binders for handoff and build readiness.

Qualifications

• 3+ years in residential construction or interiors in a purchasing or procurement role.
• Design-build experience is a plus.
• Strong plan reading skills; comfortable with finish schedules, elevations, and details.
• Expert spreadsheet skills; confident with formulas, filters, and clean sheet structure.
• Experience with billing systems and basic invoice reconciliation.

Responsibilities

• Create accurate material takeoffs from plans and spec sheets for finishes (tile, stone, flooring, fixtures, lighting, etc.).
• Build and maintain procurement trackers by project (SKU, finish, quantity, price, vendor, lead time, ETA).
• Request quotes, compare options, confirm availability, lock pricing with vendors.
• Issue and manage purchase orders; verify acknowledgments and details before release.
• Track lead times, backorders, substitutions, and deliveries; flag risks and propose alternates.
• Assemble, manage, and distribute project spec binders; ensure version control and handoff readiness.

Skills

Procurement

Sourcing

Budgeting

Vendor relations

Spreadsheet skills

Tools

Asana

Google Sheets

AutoCAD

Plan viewers

Purchasing software

Job description

415 Remodeling | San Francisco, CA | Full-time, on-site with limited field visits

About 415 Remodeling
415 Remodeling is a San Francisco-based design-build firm dedicated to transforming the city's older homes with intention and integrity. We bring design and construction together under one roof, creating a process that’s organized, collaborative, and grounded in real communication. Our team values thoughtful design, precise execution, and helping homeowners create spaces that feel authentic to the way they live.

Role Overview

The Procurement Specialist owns all finish material procurement for assigned projects. You will quantify, specify, source, order, track, and deliver every finish item to meet budget, design intent, and schedule. You partner closely with Design, Estimating, Project Management, Site Supervisors, and our vendors to keep materials flowing and jobsites moving.

What You Will Do

• Create accurate material takeoffs from plans and spec sheets for all finishes. Examples include tile, stone, slab, flooring, plumbing fixtures, lighting, hardware, appliances, paint, mirrors, glass, and specialty items.
• Build and maintain procurement trackers by project. Include SKU, finish, quantity, unit of measure, price, vendor, lead time, order date, ship date, ETA, delivery location, and status.
• Request quotes, compare options, confirm availability, and lock pricing with vendors and reps.
• Issue and manage purchase orders. Verify acknowledgments and confirm all details before release.
• Track lead times, backorders, substitutions, and deliveries. Proactively flag risks, propose alternates, and re-sequence when needed.
• Assemble, manage, and distribute project spec binders (digital and physical). Ensure accuracy and version control; deliver binders at Design-to-Construction handoff and keep them current throughout the build.
• Schedule deliveries to warehouse or jobsite. Coordinate access, protection, and staging with Site Supervisors.
• Field questions from the jobsite about finish materials. Clarify specs, confirm selections, coordinate with Design and vendors on RFIs, and document decisions/changes.
• Manage submittals, cut sheets, samples, and approvals. Keep the latest spec set organized and accessible.
• Inspect deliveries for accuracy and damage. Handle returns, replacements, and warranty claims.
• Support budget control. Reconcile POs, packing slips, and invoices. Report variances and savings.
• Maintain vendor relationships and a current library of finishes, pricing, and lead times.
• Keep Asana or equivalent tasks up to date so the team and clients always see clear status.
• Close out projects with complete material logs, warranty information, and care use guides.
• Assist with coordination and delivery of jobsite start materials, including site signage, city parking permits/postings, and material/spec binders; align delivery with mobilization and permit requirements.
• Oversee inventory of branded team clothing (shirts, hats, etc.). Ensure all office and field staff have designated work apparel, track sizing and quantities, place regular orders, and onboard new employees with the right clothing.

What You Bring to the Role

• 3+ years in residential construction or interiors in a purchasing or procurement role. Design-build experience is a plus.
• Strong plan reading skills. Comfortable with finish schedules, elevations, and details.
• Expert spreadsheet skills. Confident with formulas, filters, and clean sheet structure.
• Experience with billing systems and basic invoice reconciliation.
• Clear written and verbal communication. Vendor-savvy and solutions-oriented.
• Organized, detail-driven, and calm under shifting priorities.
• Ability to lift and move samples and small boxes as needed, up to 30 lbs.
• Valid driver's license for occasional vendor or jobsite trips in the Bay Area.

Tools We Use

• Asana for tasks and timelines
• Google Workspace for sheets, docs, and email
• Dropbox for file management
• AutoCAD or plan viewers for takeoffs
• Programa or equivalent for purchasing and invoice coordination

Desired Experience

• Experience with high-end plumbing, lighting, stone, and custom millwork specifications
• Familiarity with SF and California supplier landscape
• Basic understanding of lead time risk management and alternates strategy
• Competitive salary of $90,000-$110,000
• Health and dental
• Paid time off and holidays.
• Growth path toward Senior Procurement or Operations.

Schedule and Location

Full-time. Core hours Monday to Friday.

Based in San Francisco. On-site at our office/home office with periodic jobsite and vendor visits.

415 Remodeling is an equal opportunity employer. We value character, curiosity, and integrity as much as experience, and we believe that diverse perspectives make our team, and our work, stronger.