Procurement Specialist

WV Department of Human Services; West Virginia; On-site; USD 40,000 - 70,000; Full time

Job summary

WV Department of Human Services’ Bureau for Social Services, Division of Finance, seeks a procurement professional to manage commodities and services for the program mission. You will prepare quotes, write specifications, evaluate bids, and assemble bid packages to support contract awards.

The role handles surplus property, uses statewide contracts, processes vendor payments, and coordinates upgrades. Experience with purchasing policies and temporary staffing requests is essential to ensure

Qualifications

• Experience procuring commodities and services for large programs.
• Ability to write clear specifications and market research summaries.
• Familiar with bid packages, quotes, and contract award processes.

Responsibilities

• Procure commodities and services needed for the program mission.
• Prepare requests for quotes and write clear specifications.
• Evaluate bids and assist in contract awards.
• Prepare surplus property retirement documentation.
• Use statewide contracts for equipment and accessories.
• Process vendor invoices and payments; ensure compliance.
• Coordinate upgrades with service providers per contract guidelines.
• Handle requests for temporary staffing.

Skills

Procurement

Bid evaluation

Vendor management

Invoice processing

Purchase orders

Policy compliance

Education

Bachelor's degree from an accredited college or university

Job description

General Description
Under general supervision of the Bureau for Social Services, Division of Finance, this position performs professional full-performance work procuring commodities and services needed/required for the program mission. Following purchasing guidelines, prepares requests for quotes for various items requested by the Bureau. Writing of specifications incorporating market research and staff communication to provide a clear, concise statement of what the agency is seeking from potential vendors. Preparation of the bid package including multiple documents. Evaluating bids prior to contract award. Prepares surplus property for the Commissioner’s Office, creates surplus property retirement form to secure authorization for transfer of property to surplus property. Using statewide contracts, purchases all OT equipment for agency and associated accessories, tracks aging of equipment and replaces, as needed. Pay associated invoices for all equipment and services. Coordinate upgrades with service provider representatives in accordance with the contract guidelines for all Bureau staff. Processes all requests related to acquiring temporary employees. Enter agency delivery orders for various commodities and vendor invoices verifying vendor compliance with the Secretary of State’s office, Purchasing Division and other agencies. Maintains working knowledge of purchasing policies and procedures. Performs other duties as may be assigned.

General Description
Under general supervision of the Bureau for Social Services, Division of Finance, this position performs professional full-performance work procuring commodities and services needed/required for the program mission. Following purchasing guidelines, prepares requests for quotes for various items requested by the Bureau. Writing of specifications incorporating market research and staff communication to provide a clear, concise statement of what the agency is seeking from potential vendors. Preparation of the bid package including multiple documents. Evaluating bids prior to contract award. Prepares surplus property for the Commissioner’s Office, creates surplus property retirement form to secure authorization for transfer of property to surplus property. Using statewide contracts, purchases all OT equipment for agency and associated accessories, tracks aging of equipment and replaces, as needed. Pay associated invoices for all equipment and services. Coordinate upgrades with service provider representatives in accordance with the contract guidelines for all Bureau staff. Processes all requests related to acquiring temporary employees. Enter agency delivery orders for various commodities and vendor invoices verifying vendor compliance with the Secretary of State’s office, Purchasing Division and other agencies. Maintains working knowledge of purchasing policies and procedures. Performs other duties as may be assigned.
County of work: Kanawha
Minimum Qualifications
Education:
Bachelor's degree from an accredited college or university.
Experience
None.
Internal Applicants Only
One (1) year of full-time or equivalent part-time paid experience as an Inventory Control Associate or in the Accounting Specialist series may substitute for the required education.
Substitution Information: Additional full-time or equivalent part-time experience in purchasing for any unit of government, or for any business, commercial, or industrial enterprise may substitute based on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart.
About The Organization
The Bureau for Social Services champions the security, permanence, and welfare of children and vulnerable adults, empowering individuals and strengthening families. Formerly the Bureau for Children and Families, the Bureau for Social Services operates under the West Virginia Department of Human Services, serving children, adolescents, and vulnerable adults facing abuse, neglect, or financial exploitation. Equipped with extensive training to handle delicate situations with compassion and dignity, these workers contribute to the advancement of a vibrant and healthy West Virginia by facilitating access to crucial healthcare, essential social services and benefits, and fostering safe, supportive, and healthy environments. Through this hard work, at risk populations can begin to thrive within the community.