Accounting Specialist

WV Department of Human Services; West Virginia; On-site; USD 32,000 - 42,000; Full time

Job summary

The WV Department of Human Services, Bureau for Social Services, is seeking a Travel and Administrative Support Specialist in Kanawha County. Under general supervision, you will arrange travel, manage p-card charges, process reimbursements, and maintain vehicle records to support social service staff.

Qualifications include a high school diploma and at least two years of clerical, bookkeeping, or related experience; internal promotion options may substitute for experience.

Qualifications

• Strong communication skills, oral and written, required.
• Ability to maintain organized data and processes.

Responsibilities

• Manage travel arrangements (flights, rentals, hotels) and pay for services.
• Reconcile p-card charges and organize receipts for audit purposes.
• Prepare travel reimbursement forms and submit payments through Oasis system.
• Maintain monthly vehicle records and pool vehicle scheduling.
• Develop or assist in office procedures for services assigned.

Skills

Communication skills

Organizational skills

Education

High school diploma or the equivalent

Job description

General Description

Posting Number: BSS27KN011

This position under general supervision will perform administrative work to assist social service staff in managing travel arrangements, purchases, reconciling charges and any other financial assistance serving as a p-card holder and ghost account holder. They will also assist in maintaining vehicle reports, agency contracts for rentals and maintenance of vehicles. They may assist in developing office procedures for any services they are accountable for. This position will provide financial and administrative support to Social Service staff in a paraprofessional nature to relieve duties to increase productivity of the social service staff.

Applicants must possess a valid WV driver’s license, and reliable transportation. Applicants must also have strong communication skills, both oral and written, and maintain organization of complex data. Successful completion of a background check is required for employment.

County(ies) of work: Kanawha

Position Number(s): 0511P01041

Example Of Duties And Responsibilities

• Manage travel on behalf of social service staff including arranging, booking flights, rental cars, and hotel stays and paying for the services.
• Gather necessary documents and reconcile p-card charges for all social service staff travel. Organize receipts, travel information, etc. Responsible for maintaining information for audit purposes.
• Prepare or assist staff travel reimbursement forms for per diem, personal vehicle travel, hotel stays, and any other employee p-card charges. Secure employee signature and submit for payment processing through the Oasis system. Follow up on processing to ensure timeliness of payments.
• Reconcile gas charges for multiple county pool vehicles.
• Management of pool vehicles including serving as point person for rental agency contracts. Upkeep and maintenance for vehicles. Schedule for regular service or as needed. Maintain current monthly vehicle records and required logs.
• Develop office procedure at the direction of the local manager for vehicle use. Evaluate procedure and make recommendations to managers.

Minimum Qualifications

Education:

High school diploma or the equivalent.

Experience

Two (2) years of full time or equivalent part time clerical, bookkeeping, accounting, auditing, budgeting, finance, or related experience.

Internal Applicants Only

One (1) year of full-time or equivalent part-time experience as an Office Associate or Secretary may substitute for the required experience.

Substitution Information: Additional education may be substituted based on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart .

About The Organization

The Bureau for Social Services champions the security, permanence, and welfare of children and vulnerable adults, empowering individuals and strengthening families. Formerly the Bureau for Children and Families, the Bureau for Social Services operates under the West Virginia Department of Human Services, serving children, adolescents, and vulnerable adults facing abuse, neglect, or financial exploitation. Equipped with extensive training to handle delicate situations with compassion and dignity, these workers contribute to the advancement of a vibrant and healthy West Virginia by facilitating access to crucial healthcare, essential social services and benefits, and fostering safe, supportive, and healthy environments. Through this hard work, at risk populations can begin to thrive within the community.