Procurement Specialist

Confidential; Warren (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Disability coverage

Company-paid life insurance

Paid time off and paid holidays

Job summary

Confidential in Warren, OH is seeking a Procurement Specialist to manage sourcing, purchasing, and material availability for a specialty metalworking lubricant and coatings operation. This on-site role owns the day-to-day purchasing cycle from requisition to payment, builds supplier relationships, and supports production and quality requirements.

You will negotiate pricing, terms, monitor supplier performance, maintain ERP records, and collaborate with Operations, Laboratory, Accounting, and

Qualifications

• Bachelor’s degree or equivalent experience in business, supply chain, or related field.
• 2–5+ years of procurement, purchasing, or supply chain experience in chemical/manufacturing environments.
• Experience purchasing raw materials and packaging in batch/process manufacturing is preferred.

Responsibilities

• Identify, evaluate, and qualify suppliers for raw materials, packaging, and MRO/indirect supplies based on cost, quality, reliability, and lead time.
• Negotiate pricing, payment terms, and service levels with vendors to secure favorable agreements.
• Build and maintain strong relationships with key suppliers to ensure on-time delivery.
• Monitor supplier performance and resolve delivery, quality, or pricing disputes with Operations and the Laboratory.
• Maintain backup/alternate supplier base for critical materials to reduce single-source risk.
• Prepare, issue, and track purchase orders and requisitions within the ERP system.
• Reconcile POs, invoices, and receipts with Accounts Payable; resolve pricing/discrepancies.
• Analyze market trends and supplier proposals to identify cost-saving opportunities.
• Track procurement metrics to support budget and margin goals.
• Support annual budgeting and cost-forecasting with accurate pricing data.

Skills

Vendor management

Negotiation

Analytical skills

Time management

Communication

Education

Bachelor’s degree in Business, Supply Chain, or related field

Tools

ERP systems

Microsoft Excel

Procurement software

Job description

The Procurement Specialist is responsible for sourcing, purchasing, and managing the raw materials, packaging, MRO supplies, and services required to keep a specialty metalworking lubricant and coatings manufacturing operation running safely, efficiently, and on schedule. This role owns the day-to-day purchasing cycle – from requisition through purchase order, delivery, and invoice reconciliation – while building the supplier relationships and market knowledge needed to control cost, protect supply continuity, and support production and quality requirements.

Reporting directly to the President, the Procurement Specialist works closely with Operations, the Laboratory/Technical team, Accounting, and Sales to ensure raw material and supply availability aligns with production schedules and customer commitments. This is a hands-on, on-site role suited to someone who is detail-oriented, responsive, and comfortable operating in a fast-paced specialty chemical manufacturing environment.

What You Will Be Doing – Core Responsibilities

• Identify, evaluate, and qualify suppliers for raw materials, packaging, and MRO/indirect supplies based on cost, quality, reliability, and lead time.
• Negotiate pricing, payment terms, and service levels with vendors to secure the most advantageous agreements for the company.
• Build and maintain strong working relationships with key chemical, packaging, and supply vendors to ensure consistent, on-time delivery.
• Monitor supplier performance and resolve delivery, quality, or pricing disputes in partnership with Operations and the Laboratory.
• Maintain a qualified backup/alternate supplier base for critical raw materials to reduce single-source supply risk.

Purchase Order Management & Systems

• Prepare, issue, and track purchase orders and requisitions for raw materials, packaging, and operating supplies within the company’s ERP system.
• Follow through on open POs to confirm accurate, on-time receipts and promptly resolve shortages, discrepancies, or delivery delays.
• Maintain accurate, up-to-date purchasing records, supplier files, pricing, and lead-time data within the ERP and procurement systems.
• Partner with Accounts Payable to reconcile purchase orders, invoices, and receipts, and resolve pricing or quantity discrepancies.
• Analyze market trends, commodity pricing, and supplier proposals to identify cost‑saving opportunities without compromising quality.
• Track and report key procurement metrics (cost savings, on‑time delivery, lead times, spend by category) to support budget and margin goals.
• Support annual budgeting and cost‑forecasting efforts by providing accurate raw material and supply pricing data.

Inventory & Supply Planning

• Monitor inventory levels, usage trends, and reorder points to ensure uninterrupted raw material and packaging supply for production.
• Coordinate with Operations and Production Scheduling to align purchasing activity with manufacturing demand and minimize excess inventory or stockouts.
• Support cycle counts and periodic physical inventory processes, and help investigate and resolve inventory discrepancies.

Compliance, Quality & Risk Management

• Ensure all procured raw materials and supplies meet required specifications, safety data sheet (SDS), and regulatory requirements for a chemical manufacturing environment.
• Maintain awareness of supply chain risk (single‑source dependencies, regulatory changes, freight disruptions) and expedite concerns proactively.
• Support adherence to company purchasing policies, procedures, and internal controls.

Cross-Functional Collaboration & Reporting

• Partner with the Laboratory/Technical team to source new raw materials for formulation development and product qualification.
• Coordinate with Sales and Customer Service to understand demand shifts and ensure supply continuity for key accounts.
• Provide regular purchasing updates, cost reports, and supply‑risk insights to the President and cross‑functional leadership.

What Will Make You Successful?

Qualifications & Experience

• Bachelor’s degree in Business, Supply Chain Management, or a related field preferred; equivalent experience will be considered.
• 2–5+ years of procurement, purchasing, or supply chain experience, ideally within chemical, industrial, or manufacturing environments.
• Experience purchasing raw materials and packaging in a batch or process manufacturing setting is strongly preferred.
• Proficiency with ERP/procurement systems and strong Microsoft Excel skills.
• Working knowledge of contract negotiation, supplier evaluation, and inventory management principles.
• Familiarity with SDS/regulatory requirements related to chemical raw materials is a plus.

Success in this role requires strong attention to detail, disciplined follow‑through, and the ability to manage multiple purchasing priorities in a deadline‑driven production environment. The Procurement Specialist must combine analytical rigor with clear, professional communication to negotiate effectively with suppliers and coordinate confidently across Operations, the Laboratory, Accounting, and Sales.

• Negotiation and vendor relationship management
• Analytical and cost‑analysis skills
• Strong organization and follow‑up discipline
• Clear written and verbal communication
• Sound judgment and problem‑solving under time pressure
• Collaborative, team‑oriented mindset

What We Offer

• Medical, dental, and vision insurance
• Short‑term and long‑term disability coverage
• Company‑paid life insurance
• Paid time off and paid holidays
• On‑site, full‑time position based in Warren, OH