Procurement Specialist

Saint Louis Housing Authority

St. Louis (MO)

On-site

USD 45,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Medical Plans

Dental Plan

Vision Plan

Life Insurance

Short-Term Disability

Long-Term Disability

Flexible Spending Accounts

Paid Time Off, Vacation, Sick, Personal and Holidays

401(a) employer contribution equal to 12.7% of annual salary

Job summary

The Saint Louis Housing Authority is seeking a Procurement Specialist to support procurement activities within its Finance Department. Responsibilities include overseeing purchasing functions, preparing procurement documents, and maintaining compliance with HUD regulations.

The ideal candidate should have a Bachelor's degree and three years of relevant experience. Benefits include medical, dental, vision plans, and a 401(a) employer contribution of 12.7% of annual salary.

Qualifications

Three years of procurement or contract administration experience, preferably in government or public housing.
Ability to maintain accurate records.

Responsibilities

Coordinate procurement activities for goods and services in accordance with SLHA policies.
Prepare and issue Invitations for Bids (IFBs) and Requests for Proposals (RFPs).
Conduct bid openings and assist with evaluation processes.

Skills

Knowledge of public procurement principles and practices

Strong written and oral communication skills

Proficiency in Microsoft Office applications and procurement software

Ability to interpret and apply procurement policies and regulations

Capacity to manage multiple assignments and meet deadlines

Education

Bachelor's degree in Business Administration, Public Administration, Supply Chain Management or related field

Job description

Position Summary

This is a professional and administrative position within the Finance Department responsible for supporting procurement activities for the St. Louis Housing Authority. The incumbent performs purchasing and contracting functions related to the acquisition of goods, services, and construction in accordance with applicable federal, state, local, and HUD procurement regulations. The Procurement Specialist assists departments in obtaining goods and services in a timely, efficient, and compliant manner.

SLHA residents and program participants are encouraged to apply.

Required Qualifications

Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, or related field.
Three (3) years of procurement or contract administration experience. Government or public housing procurement experience is preferred. An equivalent of education and experience may be considered.

Duties And Responsibilities

Coordinate procurement activities for goods, services, and construction projects in accordance with SLHA policies and applicable procurement regulations.
Prepare and issue Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement documents.
Conduct bid openings and assist with evaluation processes.
Review purchase requisitions for completeness and compliance with procurement requirements.
Prepare purchase orders, contract documents, amendments, and related procurement records.
Maintain procurement files and ensure documentation complies with HUD and SLHA requirements.
Assist departments with procurement planning and purchasing activities.
Monitor contract performance and assist with contract closeout activities.
Research vendors and procurement methods to ensure cost-effective acquisition of goods and services.
Prepare reports, correspondence, and procurement status updates as requested.
Monitor changes in HUD regulations and procurement requirements and assist in implementing updates.
Maintain all fixed assets activity for the Authority from acquisition to disposition, ensuring items are tagged and properly capitalized/depreciated per the Fixed Asset Inventory and Capitalization procedures.
Reconcile fixed assets schedules to the general ledger based on project‑based accounting method.
Provide excellent customer service to internal and external stakeholders.
Perform other related duties as assigned.

Required Knowledge, Skills, And Abilities

Knowledge of public procurement principles and practices.
Knowledge of HUD procurement regulations, including 2 CFR Part 200 and applicable federal requirements.
Ability to interpret and apply procurement policies and regulations.
Ability to maintain accurate records and documentation.
Strong written and oral communication skills.
Proficiency in Microsoft Office applications and procurement software.
Capacity to manage multiple assignments and meet deadlines.

Benefits