Accounts Payable Specialist

Saint Louis Housing Authority; St. Louis (MO); On-site; USD 42,000 - 47,000; Full time

Benefits offered by this job

Medical Plans

Dental Plan

Vision Plan

Life Insurance

Short-Term Disability

Long-Term Disability

Flexible Spending Accounts

Paid Time Off

401(a) employer contribution equal 12.

Job summary

Saint Louis Housing Authority is seeking a non-exempt, technical bookkeeping and accounting professional to support the Finance Department. Responsibilities include accounts payable processing, check issuance, and reporting to ensure smooth office operations.

The ideal candidate has a high school diploma with accounting coursework and two years of AP experience, along with proficiency in Excel and standard office software.

Qualifications

• Strong knowledge of accounting procedures and principles with high accuracy and attention to detail.
• Invoicing: pay within 10 days of receipt; weekly check run for all funds and entities.
• Maintain filing systems; scan vouchers; prepare journal entries and reports.

Responsibilities

• Process accounts payable and issue checks weekly.
• Maintain accounts payable filing system and scan vouchers.
• Prepare journal entries and monthly reconciliations.
• Generate check register and manage stop payments/voids.
• Assist with monthly reports and audits as needed.

Skills

Accounts payable

Attention to detail

Verbal and written communication

Customer service

Excel proficiency

Education

High School Diploma; college courses in Accounting

Two years experience in accounts payable

Tools

Excel

Word

Outlook

Job description

Position Summary

This is a non-exempt, technical bookkeeping and accounting related position of moderate difficulty in processing of accounting documents in accordance with established procedures. Performs various clerical and routine accounting tasks in support of the Finance Department including accounts payable functions as well as other duties like record maintenance, preparing financial reports, issuing checks, making deposits, and generally ensuring that the office operations are running smoothly. SLHA residents and program participants are encouraged to apply.

Required Qualifications

• High School Diploma, plus college course work in Accounting.
• Two (2) years' experience with accounts payable related work. Prior experience in using computers to keep accounting records is required.

Required Knowledge, Skills And Abilities

• Comprehensive knowledge of Accounting procedures and principles, ethical behavior when dealing with sensitive financial information, high level of accuracy and efficiency with an attention to detail.
• Ability to ensure that accounts payable invoices are paid within ten (10) days of receipt and that a check run is generated weekly for all funds and entities of the SLHA, Ascend, STL and Kingsbury Associates LLC. Sets up a system to ensure that monthly recurring invoices are paid timely to ensure no late penalties or interest are assessed. Generates check register and maintains a check number and void check/stop payment file.
• Ability to sort, code, log, review for accuracy, match supporting invoices to procurement documents and verifies invoices for payment.
• Ability to maintain and monitor the accounts payable check/invoice filing system in accordance with the retention guidelines and scan journal vouchers, LOCCS documents and pay utility bills, maintain utility consumption database for each AMP on July 1st to June 30th
• Skill in interacting with Housing Authority officials residents and vendors regarding the status of billings, invoices, purchase orders, contracts and other work in progress.
• Skill in analyzing month end general ledger accounts and prepares necessary journal entries by the 10th of the following month, reconciles statements, prepares summary reports and analyzes accounts monthly. Submits reconciliation to accounts payable report and reconciles to the general ledger monthly. Submits reconciliation to the Accounting Manager by the 15th of the following month.
• Exceptional verbal and written communication skills, courteous, professional manner and strong customer service skills.
• Ability to quickly learn specific computer hardware and software applications used in this position, work closely with various sections of the Housing Authority, as well as auditors and assimilate information from multiple sources into concise reports.
• Computer literacy and strong keyboarding skills, proficient in Word, Outlook and advanced abilities with Excel.

Benefits

• Medical Plans
• Dental Plan
• Vision Plan
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Accounts for medical or dependent care
• Paid CLE and Bar Dues
• Paid Time Off, Vacation, Sick, Personal and Holidays
• 401(a) employer contribution equal 12.7% of annual salary

SLHA is a qualifying employer for the Public Service Loan Forgiveness Program

Salary: $41819 - $46780 per year