Procurement & Purchasing Specialist

Peaden Air Conditioning Plumbing and Electrical; Pensacola (FL); On-site; USD 43,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Company-Paid Life Insurance

401(k) with Company Match

Paid Time Off & Paid Holidays

Career Advancement Opportunities

Ongoing Professional Development

Stable, Growing Company

Team-Oriented Culture

Job summary

Peaden Air Conditioning, Plumbing & Electrical is seeking a Procurement Specialist to ensure timely availability of materials for HVAC, Plumbing, and Electrical operations in Pensacola, FL. The role collaborates with warehouse staff, managers, and vendors to optimize cost efficiency and inventory accuracy.

You’ll manage purchase orders, negotiate with suppliers, and forecast purchasing needs while maintaining strong vendor relationships and adherence to company policies.

Qualifications

• 2+ years of purchasing, procurement, inventory, or supply chain experience preferred.
• Experience in HVAC, Plumbing, Electrical, Construction, Manufacturing, or Distribution is a plus.
• Strong organizational and time management skills.
• Excellent communication skills and vendor negotiation abilities.

Responsibilities

• Purchase materials, equipment, tools, and supplies for multiple departments.
• Maintain relationships with vendors and negotiate pricing when appropriate.
• Create and manage purchase orders and track orders.
• Monitor inventory levels and replenish stock before shortages occur.
• Coordinate deliveries with vendors and warehouse personnel.
• Assist with inventory audits and cycle counts.

Skills

Procurement

Vendor management

Inventory control

Cost analysis

Education

Associate's or Bachelor's degree in Business, Supply Chain, Operations, or related field

Tools

Microsoft Excel

ERP system

Purchasing software

Job description

Procurement Specialist

In Person Role Pensacola, FL

Join Our Team Today!

At Peaden Air Conditioning, Plumbing & Electrical, we've built our reputation by hiring great people and giving them the tools to succeed. We're growing, and we're looking for a detail-oriented Procurement Coordinator who can keep our operations running efficiently by ensuring our teams have the materials they need, when they need them.

If you're organized, proactive, and thrive in a fast-paced environment where no two days are the same, we'd love to meet you.

Who We Are

Peaden has proudly served homeowners across the Florida Panhandle and Southern Alabama for decades. We specialize in residential HVAC, Plumbing, and Electrical services, providing exceptional customer experiences through quality workmanship and outstanding employees.

We believe our people are our greatest asset. That's why we invest in training, technology, and career development while creating a workplace where employees feel appreciated and empowered.

Why Join Peaden?

• Competitive Pay
• Medical, Dental & Vision Insurance
• Company-Paid Life Insurance
• 401(k) with Company Match
• Paid Time Off & Paid Holidays
• Career Advancement Opportunities
• Ongoing Professional Development
• Stable, Growing Company
• Team-Oriented Culture

Position Summary

The Procurement Coordinator is responsible for purchasing materials, equipment, tools, and supplies that support our HVAC, Plumbing, and Electrical operations. This position works closely with warehouse personnel, service managers, install managers, vendors, and accounting to ensure products are available while maintaining cost efficiency and inventory accuracy.

This role requires exceptional organization, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

• Purchase materials, equipment, tools, and supplies for multiple departments
• Maintain relationships with vendors and negotiate pricing when appropriate
• Create and manage purchase orders
• Monitor inventory levels and replenish stock before shortages occur
• Coordinate deliveries with vendors and warehouse personnel
• Track orders and resolve shipping delays or discrepancies
• Compare pricing, quality, and lead times across suppliers
• Assist with inventory audits and cycle counts
• Maintain accurate purchasing records and documentation
• Work closely with department managers to forecast purchasing needs
• Identify cost-saving opportunities without sacrificing quality
• Ensure purchasing complies with company policies and budgets
• Assist with warranty claims and vendor returns
• Support special purchasing projects as assigned

What We're Looking For

• 2+ years of purchasing, procurement, inventory, or supply chain experience preferred
• Experience in HVAC, Plumbing, Electrical, Construction, Manufacturing, or Distribution is a plus
• Strong organizational and time management skills
• Excellent communication skills
• Ability to prioritize multiple projects simultaneously
• Strong negotiation and vendor management skills
• High attention to detail
• Self-motivated with strong follow-through
• Ability to analyze pricing and purchasing trends
• Proficient with Microsoft Excel, Outlook, and purchasing software
• ERP or inventory management system experience preferred
• Ability to work collaboratively across multiple departments

Preferred Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain, Operations, or related field (preferred but not required)
• Purchasing or inventory management certification is a plus
• Knowledge of HVAC, Plumbing, or Electrical materials is highly desirable

Success in This Role Looks Like

• Materials arrive on time with minimal disruptions
• Inventory shortages are minimized
• Purchase orders are accurate and completed promptly
• Strong vendor relationships are maintained
• Costs are managed responsibly
• Field technicians and installers have what they need to serve customers successfully

Physical Requirements

• Ability to sit, stand, and walk throughout the day
• Occasionally lift up to 30 pounds
• Ability to work in both office and warehouse environments as needed

Why You'll Love Working Here

At Peaden, you're more than an employee-you're part of a team that values integrity, accountability, and continuous improvement. We believe in promoting from within and giving our employees opportunities to grow their careers while making a meaningful impact on our customers and teammates every day.

Peaden is an Equal Opportunity Employer.