Procurement & Purchasing Specialist

Peaden Air Conditioning, Plumbing & Electrical; Pensacola (FL); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with Company Match

Paid Time Off & Holidays

Competitive Pay

Job summary

Peaden Air Conditioning, Plumbing & Electrical seeks a Procurement Specialist to manage purchasing for HVAC, plumbing, and electrical operations in Pensacola, FL. This in-person role collaborates with warehouse, service, and accounting to ensure timely, cost-efficient materials delivery.

The ideal candidate has 2+ years in purchasing, strong vendor management, and proficient Excel skills. Join a team-focused company with solid benefits and growth opportunities in a fast-paced environment.

Qualifications

• 2+ years in purchasing, procurement, inventory, or supply chain preferred.
• Experience in HVAC, Plumbing, Electrical, Construction, Manufacturing, or Distribution a plus.
• Strong organizational and time management skills.
• Excellent communication and vendor management abilities.
• Ability to analyze pricing and purchasing trends.

Responsibilities

• Purchase materials, equipment, tools, and supplies for multiple departments.
• Maintain vendor relationships and negotiate pricing when appropriate.
• Create and manage purchase orders.
• Monitor inventory levels and replenish stock before shortages.
• Coordinate deliveries with vendors and warehouse personnel.
• Track orders and resolve shipping delays or discrepancies.
• Compare pricing, quality, and lead times across suppliers.
• Assist with inventory audits and cycle counts.
• Maintain purchasing records and documentation.
• Forecast purchasing needs with department managers.
• Identify cost-saving opportunities without sacrificing quality.
• Ensure purchasing complies with company policies and budgets.
• Assist with warranty claims and vendor returns.
• Support special purchasing projects as assigned.

Skills

Vendor management

Negotiation

Purchase orders

Inventory management

MS Excel

ERP systems

Time management

Communication

Multitasking

Education

Associate's or Bachelor's degree

Purchasing certification (preferred)

Tools

ERP software

Microsoft Excel

Job description

Procurement Specialist

In Person Role Pensacola, FL

Join Our Team Today!

Who We Are

At Peaden Air Conditioning, Plumbing & Electrical, we've built our reputation by hiring great people and giving them the tools to succeed. We're growing, and we're looking for a detail-oriented Procurement Coordinator who can keep our operations running efficiently by ensuring our teams have the materials they need, when they need them.

If you're organized, proactive, and thrive in a fast-paced environment where no two days are the same, we'd love to meet you.

Why Join Peaden?

• Competitive Pay
• Medical, Dental & Vision Insurance
• Company-Paid Life Insurance
• 401(k) with Company Match
• Paid Time Off & Paid Holidays
• Career Advancement Opportunities
• Ongoing Professional Development
• Stable, Growing Company
• Team-Oriented Culture

Position Summary

The Procurement Coordinator is responsible for purchasing materials, equipment, tools, and supplies that support our HVAC, Plumbing, and Electrical operations. This position works closely with warehouse personnel, service managers, install managers, vendors, and accounting to ensure products are available while maintaining cost efficiency and inventory accuracy.

This role requires exceptional organization, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

• Purchase materials, equipment, tools, and supplies for multiple departments
• Maintain relationships with vendors and negotiate pricing when appropriate
• Create and manage purchase orders
• Monitor inventory levels and replenish stock before shortages occur
• Coordinate deliveries with vendors and warehouse personnel
• Track orders and resolve shipping delays or discrepancies
• Compare pricing, quality, and lead times across suppliers
• Assist with inventory audits and cycle counts
• Maintain accurate purchasing records and documentation
• Work closely with department managers to forecast purchasing needs
• Identify cost‑saving opportunities without sacrificing quality
• Ensure purchasing complies with company policies and budgets
• Assist with warranty claims and vendor returns
• Support special purchasing projects as assigned

What We're Looking For

• 2+ years of purchasing, procurement, inventory, or supply chain experience preferred
• Experience in HVAC, Plumbing, Electrical, Construction, Manufacturing, or Distribution is a plus
• Strong organizational and time management skills
• Excellent communication skills
• Ability to prioritize multiple projects simultaneously
• Strong negotiation and vendor management skills
• High attention to detail
• Self‑motivated with strong follow‑through
• Ability to analyze pricing and purchasing trends
• Proficient with Microsoft Excel, Outlook, and purchasing software
• ERP or inventory management system experience preferred
• Ability to work collaboratively across multiple departments

Preferred Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain, Operations, or related field (preferred but not required)
• Purchasing or inventory management certification is a plus
• Knowledge of HVAC, Plumbing, or Electrical materials is highly desirable

Success in This Role Looks Like

• Materials arrive on time with minimal disruptions
• Inventory shortages are minimized
• Purchase orders are accurate and completed promptly
• Strong vendor relationships are maintained
• Costs are managed responsibly
• Field technicians and installers have what they need to serve customers successfully

Physical Requirements

• Ability to sit, stand, and walk throughout the day
• Occasionally lift up to 30 pounds
• Ability to work in both office and warehouse environments as needed

Why You'll Love Working Here

At Peaden, you're more than an employee-you're part of a team that values integrity, accountability, and continuous improvement. We believe in promoting from within and giving our employees opportunities to grow their careers while making a meaningful impact on our customers and teammates every day.

Peaden is an Equal Opportunity Employer.