Procurement Specialist

ACTS Fleet Maintenance, Inc.; Knoxville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Life Insurance

Paid Time Off (PTO)

401(k) Company Matching

Professional Development Opportunities

Job summary

ACTS Fleet Maintenance, Inc. is seeking a detail-oriented Parts & Procurement Specialist at our Knoxville, TN location. This role sources, purchases, and tracks parts and materials to support fleet maintenance operations, ensuring timely delivery and inventory accuracy.

You will build supplier relationships, negotiate pricing, and oversee purchase orders while collaborating with technicians and service managers to meet urgent parts needs and maintain efficient operations.

Qualifications

• Minimum 3 years in parts procurement, inventory management, or related fleets.
• Experience with ERP and procurement software.
• Strong organizational and communication skills.

Responsibilities

• Source and procure automotive and fleet maintenance parts.
• Negotiate pricing and purchasing agreements.
• Create and manage purchase orders.
• Track orders and manage inventory.
• Coordinate with technicians and service managers.
• Maintain purchasing, receiving, and inventory records.
• Ensure compliance with purchasing policies.
• Support budgeting and forecasting for parts usage.
• Identify cost-saving opportunities.

Skills

Procurement

Inventory management

Vendor relations

Excel

Communication

Time management

Education

Associate/Bachelor in Business or Supply Chain

Tools

ERP systems

Procurement software

Microsoft Office

Job description

Parts & Procurement Specialist (Procurement & Inventory Specialist – Fleet Maintenance)

Location: Knoxville, TN
Employment Type: Full-Time

About ACTS Fleet Maintenance

ACTS Fleet Maintenance is a fast-growing fleet maintenance company dedicated to keeping commercial fleets operating safely and efficiently. We provide comprehensive maintenance and repair solutions to our customers and are seeking a detail-oriented, proactive Parts & Procurement Specialist to join our Knoxville-based team.

Position Summary

The Parts & Procurement Specialist is responsible for sourcing, purchasing, tracking, and managing parts and materials necessary to support fleet maintenance operations. This role serves as a critical link between technicians, vendors, and management by ensuring the timely acquisition of high-quality parts at competitive prices while maintaining inventory accuracy and operational efficiency.

The ideal candidate will possess strong organizational, analytical, and communication skills, have experience in automotive, diesel, or fleet maintenance parts procurement, and demonstrate the ability to build and maintain productive supplier relationships.

Key Responsibilities

• Source and procure automotive, diesel, and fleet maintenance parts, materials, and supplies
• Develop and maintain relationships with vendors, suppliers, and manufacturers
• Negotiate pricing, delivery schedules, and purchasing agreements to maximize value
• Create and manage purchase orders, ensuring timely and accurate processing
• Track orders from placement through delivery and resolve any supply chain issues
• Monitor inventory levels and implement inventory control procedures
• Coordinate with technicians and service managers to identify parts requirements and prioritize urgent orders
• Evaluate supplier performance based on pricing, quality, availability, and service
• Maintain accurate purchasing, receiving, and inventory records
• Research alternative suppliers and parts solutions to reduce costs and improve availability
• Ensure compliance with company purchasing policies and quality standards
• Assist in forecasting parts usage and supporting budgeting efforts
• Support continuous improvement initiatives related to inventory management and procurement processes

Required Qualifications

• High School Diploma or GED required
• Minimum of 3 years of experience in parts procurement, purchasing, inventory management, supply chain, fleet maintenance, automotive, diesel, or related industries
• Strong understanding of inventory control and purchasing principles
• Proficiency with Microsoft Office Suite, particularly Excel
• Excellent organizational skills and attention to detail
• Strong verbal and written communication abilities
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Valid driver's license and reliable transportation

Preferred Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain Management, Logistics, Automotive Technology, or a related field
• Experience in fleet maintenance, trucking, heavy equipment, or diesel service environments
• Experience with procurement software, ERP systems, or inventory management systems
• Knowledge of vendor contract management and strategic sourcing practices
• Certification in Supply Chain, Purchasing, or Inventory Management is a plus

Physical Requirements

• Ability to frequently walk, stand, bend, and lift up to 50 pounds
• Capability to inspect and accurately identify automotive and fleet maintenance parts

Benefits Include:

• Health Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off (PTO)
• 401(k) Company Matching
• Professional Development Opportunities

Schedule

• Monday through Friday
• Day Shift

Work Location

Knoxville, TN
Candidates must be able to reliably commute to or relocate to the Knoxville area prior to employment.