Procurement Specialist

ThayerMahan, Inc.; Groton (CT); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401K with Employer Match

Job summary

ThayerMahan, Inc. in Groton, CT, is seeking a Procurement Specialist to manage procurement of services, material, and equipment, route POs and PSAs, and coordinate cross-functionally with finance, project teams, and suppliers.

You will review negotiations, understand contract terminology, and ensure documentation accuracy while supporting domestic and international vendors. This on-site role partners with multiple departments to sustain ThayerMahan’s growth and mission.

Qualifications

• Bachelor’s degree in a related field (Supply Chain, Logistics, Business Administration) or equivalent.
• Strong verbal and written communication and presentation skills.
• Detail oriented with excellent organizational skills.

Responsibilities

• Prepares and routes Purchase Orders and PSAs for internal review and external signatures.
• Provide continuous PO support while managing 10+ PO requisition forms.
• Communicate with AP/Finance/Project teams on document statuses and questions.
• Engage in short- and long-term planning and budget development.
• Negotiate favorable terms with Sellers and coordinate with General Counsel.
• Implement process improvements and cost-reduction initiatives.
• Maintain internal documentation and vendor records in ThayerMahan systems.
• Assist in vendor engagement for quotes and estimates.
• Represent ThayerMahan values and adhere to internal policies.

Skills

Verbal & Written Communication

Detail Oriented

Negotiation

Microsoft Office

Hybrid Collaboration

Education

Bachelor’s degree in Supply Chain Management

Tools

Microsoft Office Suite

Job description

Join our dynamic and innovative team at ThayerMahan, a world leader in autonomous maritime surveillance and monitoring. Headquartered in Groton, CT, we are a fast-growing, mission-focused, innovative technology company in the Intelligence, Surveillance, and Reconnaissance (ISR) and Artificial Intelligence (AI) space. At ThayerMahan we pride ourselves on fostering a culture of excellence, collaboration, and continuous growth.

Job Title: Procurement Specialist

Location: Groton, CT

Employment Type: On-site, benefits eligible

Company Overview: ThayerMahan is a leader in providing innovative maritime surveillance systems and expertise, connected by a global data platform, to help protect our nation and its vital interests. We are committed to revolutionizing ocean awareness for our customers in government, industry, and academia.

Position Summary

The Procurement Specialist will be responsible for aiding and assisting in the procurement of services, material, equipment, and more for ThayerMahan. The Procurement Specialist will receive quotes and requisition forms in order to create Purchase Orders and Professional Service Agreements within a timely manner. This role will require the candidate to handle multiple Purchase Orders at one time and continuously control internal documentation to maintain visibility and communication for other departments within ThayerMahan. This position requires the candidate to be well organized, detail oriented, and confident in their work and knowledge of what is being procured. The Procurement Specialist will have the first opportunity to review negotiations received from our sellers and will need to have a basic understanding of contractual and legal terminology. This role will require strong communication, both verbal and written, and someone who is confident to negotiate over the phone and with both domestic and international vendors. Overall, the Procurement Specialist will work for the continuing development and implementation of procurement within ThayerMahan and our rapidly growing organization. They will be responsible for understanding how ThayerMahan operates and become familiar with the products we house and corresponding projects we manage.

About You

You are a creative leader that thinks strategically and leads by purposeful action. You are eager to "get things done" while making a positive impact within our teams and overall organization. You are a skilled communicator able to collaborate with multiple teams and stakeholders and understand their requirements. You are able to clearly define strategies and processes and get buy-in from stakeholders.

Role And Responsibilities

• This role reports directly to the Director of Procurement and Logisitics, but regularly collaborates with other teams within ThayerMahan.
• Prepares and routes Purchase Orders and Professional Service Agreements for both internal review as well as external signatures.
• Provide continuous PO support while managing 10+ PO requisition forms.
• Regularly engage in direct communications with the AP/Finance/Project teams on document statuses, project code questions, and quote information.
• Participate in short- and long-term planning and budgetary development to support strategic business goals.
• Negotiate favorable terms and conditions with Seller and efficiently and effectively communicate these with the General Counsel team.
• Implement process improvement and cost reduction initiatives.
• Manage internal documentation to maintain visibility and communication within departments.
• Manages documentation control and ensures all required seller documents are in ThayerMahan systems.
• Assist in engaging vendors for quotes and estimates.
• Perform other duties as assigned by the Procurement Manager
• Represent the core values and image and adhere to the internal policies and standards of ThayerMahan.

Location: (on-site) Groton, CT

Qualifications And Educational Requirements

Required Experience, Skills:

• Bachelor’s degree in one of the following: Supply Chain Management, International Business, Logistics, Business Administration
• A minimum of 2-3 years in a previous subcontract management role or roles similar which demonstrated the understanding of supply chain management, subcontract/PO/PSA negotiations, legal terminology, and or more.
• Strong verbal and written communication and presentation skills required.
• Detail oriented and organizational skills highly preferred.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, OneNote)
• Requires the capabilities to efficiently work in a hybrid environment.
• Strong interpersonal, teamwork, and leadership skills necessary.

Preferred Experience, Skills

• Government subcontracts with knowledge of FARS and DFARS
• Basic knowledge and understanding of Incoterms
• Knowledge of the Maritime Industry; particularly Vessels and Offshore capabilities

Physical Requirements/Working Conditions

• Due to our contracts with the US Government, US Citizenship is a requirement.

What We Offer

Competitive salary, comprehensive total rewards package (medical, dental, vision, Life insurance, 401K with employer match), and other great benefits. Opportunity to continue to develop your career at a growing organization. The stated salary range represents a good-faith estimate of compensation for this role and may vary based on factors such as experience, qualifications, and geographic location.

ThayerMahan is an Equal Opportunity Employer and doesn’t discriminate on the basis of race, color, sex, national origin, sexual orientation, gender identity, religion, age, disability, genetic information, protected veteran status, or other non-merit factor.