Procurement Specialist

Ardelle Associates; Detroit (MI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Vision insurance

Job summary

Ardelle Associates seeks a procurement technician for the USAO, Eastern Michigan District to support contract actions, data entry, and invoicing within the acquisitions workflow. Position requires basic admin duties, reporting, and vendor communications.

Candidates should have a high school diploma and at least one year of admin experience. Proficiency in MS Office and ability to pass a background check are essential.

Qualifications

• High School Diploma or equivalent.
• 1 year of administrative experience; funds management/ procurement experience preferred.
• Proficiency in Microsoft Office Suite, word processing, document management and data entry.
• Must be able to pass a background investigation.

Responsibilities

• Provide administrative support to facilitate contract actions and communications.
• Perform data entry in support of finance and acquisitions staff.
• Prepare reports for planning and management review.
• Assist with preparation of purchase request documents.
• Assist with yearly inventory data collection and contract action monitoring.
• Review invoices for contract, rates, and performance windows and enter into the financial system.

Skills

MS Office

Data entry

Administrative tasks

Document management

Word processing

Business administration

Proficiency in reporting

Education

High School Diploma

Tools

Unified Financial Management System

Job description

The USAO, District of Eastern Michigan has a requirement for one (1) full-time procurement technician, or equivalent,, or equivalent, to perform administrative functions associated with drafting and completing various procurement transaction forms, reviewing and keying invoices and account information into various data systems. The Contractor shall assist in any requirements under the acquisitions umbrella that is appropriate for their labor category. The contractor shall NOT perform work that in the opinion of the Government is an inherently governmental function pursuant to FAR 7.503. Inherently governmental functions include, but are not limited to, the scoring and ranking of proposals, determining the content of proposal evaluation reports, or the final approval/signature of any official procurement documents. Note that the Contracting Officer (CO) shall review all new requests or modifications prepared by Procurement technician, or equivalent, before any action is finalized and shall be the only authorize individual who is authorized to obligate Government funds.

2.1 Procurement technician, or equivalent,

Duties:

The Procurement technician, or equivalent, will:

• Provide administrative support to the USAO, Eastern Michigan District to facilitate contract actions and maintain communication with interested parties.
• Perform data entry duties in support of finance and acquisitions staff;
• Prepare reports for planning purposes and management review, including but not limited to running reports on Government websites and database;
• Assist with preparation of purchase request documents.
• Assist with yearly inventory data collection. Assignments will typically include:
• Monitoring and preparing purchase requests for contract actions, modifications
• Enter data and run reports on a variety of financial and acquisition
• Assisting with the preparation of financial reports
• Utilizing various methods to maintain communication with customers and provide relevant updates in a timely manner
• Monitor periods of performance on contracts and prepare modification request documents
• Calendar period of performance end date for new or modified contracts
• Communicate with both requisitioner and vendor regarding requirements and delivery schedule
• Review invoices to ensure there is a contract, rates are in line with award and service is within period of performance.
• Enter invoices into Unified Financial Management System for processing
• Assist with contract closeout; reconciliation/audit and closeout memos

3.0 BASIC QUALIFICATIONS

The Contractor shall provide personnel with knowledge, skills, and abilities to perform the duties as specified in the SOW.

At a minimum, the candidate must have:

• A High School Diploma (or equivalent)
• One (1) year of experience in administrative work. Experience with funds management, procurement, acquisitions, finance, or accounting is preferred.
• Proficiency in Microsoft Office Suite, word processing, document management, business administration, and data entry
• Ability to pass a background investigation in accordance with Paragraph 8 of the statement of work.

Job Types: Contract, Temporary

• Health insurance
• Life insurance
• Vision insurance

Experience:

• Paralegal experience: 3 years (Required)
• Bankruptcy: 4 years (Required)

Ability to Commute:

Ability to Relocate:

• Detroit, MI 48243: Relocate before starting work (Required)