Procurement Manager with Security Clearance

Galapagos Federal Systems; Huntsville (AL); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Galapagos Federal Systems in Huntsville, AL is seeking a Procurement Manager to lead full lifecycle procurement and subcontract administration for DoD programs. The role combines onsite support in Huntsville with remote work and collaboration across program management, contracts, finance, legal, and engineering teams.

You will prepare and evaluate RFPs/RFQs, negotiate terms, manage subcontract modifications, and ensure compliance with FAR/DFARS and company policies.

Qualifications

• Bachelor's degree in Business Administration, Acquisition Management, Supply Chain Management, Finance, Contract Management, or related field.

Responsibilities

• Administer procurement and subcontract actions throughout the entire acquisition lifecycle.
• Prepare, issue, evaluate, negotiate, and administer RFPS, RFQs, and purchase orders.
• Conduct competitive source selections and document procurement decisions in accordance with FAR, DFARS, and company procedures.
• Review subcontractor proposals for cost, price reasonableness, technical compliance, and overall responsiveness.
• Negotiate pricing, delivery schedules, terms and conditions, and subcontract modifications.
• Support proposal efforts by coordinating subcontractor participation, obtaining quotations, and preparing procurement documentation. Develop and administer subcontract agreements, modifications, renewals, and closeout activities.
• Maintain procurement documentation and contract files ensuring audit readiness.
• Track procurement milestones, deliverables, funding status, and subcontract performance.
• Develop and maintain procurement metrics, reports, and dashboards for leadership visibility.
• Utilize SharePoint, Microsoft Office Suite, and procurement management systems to improve workflow efficiency.
• Coordinate with Program Managers, Contracts, Finance, Engineering, and Supply Chain personnel to support program execution.
• Ensure subcontractor compliance with contractual requirements, reporting obligations, and security requirements.
• Support both CONUS and OCONUS procurement activities as required.
• Identify procurement risks and recommend mitigation strategies.
• Participate in process improvement initiatives to enhance procurement operations and reporting efficiencies.

Skills

Negotiation

Vendor management

Analytical skills

Communication

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Business Administration/related field

Tools

SharePoint

Microsoft Office

ERP systems

Deltek Costpoint

SAP

Oracle ERP

Job description

Overview The Procurement Manager provides full lifecycle procurement and subcontract administration support for the U.S. Army Space and Missile Defense Command. This position is responsible for managing procurement actions from acquisition planning through subcontract closeout while ensuring compliance with applicable Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), company policies, and customer requirements. The ideal candidate possesses strong analytical skills, experience supporting competitive procurements and proposal efforts, and the ability to work independently while collaborating with program management, contracts, finance, legal, and technical teams. This is a hybrid position requiring a combination of onsite support in Huntsville, Alabama and remote work.

• Administer procurement and subcontract actions throughout the entire acquisition lifecycle.
• Prepare, issue, evaluate, negotiate, and administer Requests for Proposal (RFPs), Requests for Quotation (RFQs), and purchase orders.
• Conduct competitive source selections and document procurement decisions in accordance with FAR, DFARS, and company procedures.
• Review subcontractor proposals for cost, price reasonableness, technical compliance, and overall responsiveness.
• Negotiate pricing, delivery schedules, terms and conditions, and subcontract modifications.
• Support proposal efforts by coordinating subcontractor participation, obtaining quotations, and preparing procurement documentation. Develop and administer subcontract agreements, modifications, renewals, and closeout activities.
• Maintain procurement documentation and contract files ensuring audit readiness.
• Track procurement milestones, deliverables, funding status, and subcontract performance.
• Develop and maintain procurement metrics, reports, and dashboards for leadership visibility.
• Utilize SharePoint, Microsoft Office Suite, and procurement management systems to improve workflow efficiency.
• Coordinate with Program Managers, Contracts, Finance, Engineering, and Supply Chain personnel to support program execution.
• Ensure subcontractor compliance with contractual requirements, reporting obligations, and security requirements.
• Support both CONUS and OCONUS procurement activities as required.
• Identify procurement risks and recommend mitigation strategies.
• Participate in process improvement initiatives to enhance procurement operations and reporting efficiencies.
• Experience managing FFP Delivery Schedules and Milestone Payment Schedules.
• Experience in conducting Requests for Proposal (RFPs).
• Requirements Required Qualifications:
• Bachelor's degree in Business Administration, Acquisition Management, Supply Chain Management, Finance, Contract Management, or related field.
• 5-9 years of procurement, subcontract administration, purchasing, or government contracting experience.
• Experience supporting Department of Defense (DoD) contracts.
• Working knowledge of:
• FAR
• DFARS
• Government procurement regulations
• Competitive acquisitions
• Experience administering fixed-price, cost-reimbursement, Time & Materials (T&M), and IDIQ subcontract agreements.
• Experience supporting proposal and capture activities.
• Experience in managing FFP Delivery Schedules and Milestone Payment Schedules.
• Experience in conducting Requests for Proposal (RFPs).
• Strong negotiation and vendor management skills.
• Excellent written and verbal communication skills.
• Strong organizational and analytical abilities.
• Ability to manage multiple priorities with minimal supervision.
• Proficiency with:
• Microsoft Office Suite
• Excel
• SharePoint
• Procurement or ERP systems
• Preferred Qualifications:
• Experience supporting Other Transaction Authority (OTA) acquisitions.
• Experience with Cost/Price Analysis.
• Knowledge of CPSR requirements.
• Experience supporting DCMA and DCAA audits.
• Familiarity with Deltek Costpoint, SAP, Oracle, or other procurement systems.
• NCMA certification (CPCM, CFCM, or CCCM) or willingness to obtain.
• Experience developing procurement templates, dashboards, and workflow improvements.
• Required Clearance:
• Active Secret Security Clearance required.
• Ability to maintain security clearance throughout employment.
• Core Competencies:
• Procurement Lifecycle Management
• Government Contract Compliance
• FAR/DFARS Knowledge
• Subcontract Administration
• Cost & Price Analysis
• Proposal Support
• Negotiation
• Vendor Relationship Management
• Risk Management
• Process Improvement
• SharePoint Administration
• Data Analysis & Reporting
• Cross-Functional Collaboration
• Problem Solving
• Attention to Detail
• Work Environment:
• Hybrid work schedule (combination of onsite and remote work).
• Standard business hours with occasional extended hours to support proposal deadlines.
• Ability to obtain access to U.S. Government facilities.
• Occasional CONUS travel; OCONUS travel may be required based on program needs.
• Location/Work Schedule: Primary location in Huntsville, AL. This position is hybrid, with a standard full-time work schedule. Periodic travel may be required to support business needs, leadership meetings and government engagements. Physical Requirements Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty (30) pounds as necessary. Tactica Solutions LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all-encompassing. Position functions and qualifications may vary depending on business needs. Tactica Solutions LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
• Salary range: $100,000.00-$120,000.00 Posted Salary Range USD $100,000.00 - USD $120,000.00 /Yr.