Procurement Specialist

publicmedia; Boston (MA); Hybrid; USD 58,000 - 71,000; Full time

Job summary

GBH in Boston is seeking a Procurement Specialist to support purchasing and supplier management for IT and Physical Plant. You will coordinate procurement transactions, onboarding, contracts, and travel processes while collaborating with cross-functional teams to ensure efficiency and service.

The role requires strong organizational skills, attention to detail, and the ability to build relationships with internal and external stakeholders.

Qualifications

• Bachelor's degree or equivalent work experience in procurement, finance, or operations.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication with internal and external stakeholders.

Responsibilities

• Support supplier onboarding, updates, reactivations, and banking setup processes in Workday and ACH/JPM platforms.
• Create and process purchase requisitions, purchase orders, and contract requests for IT and Physical Plant departments.
• Partner with internal stakeholders across the organization to support procurement activities and resolve purchasing related issues.
• Monitor open contracts, purchase orders, requisitions, and receipts; follow up on outstanding items and support month-end close activities.
• Partner with Accounts Payables to process invoices and procurement transactions for assigned business areas.
• Support travel program function and other procure to pay operational processes
• Maintain recurring procurement and operational processes, including WB Mason punch-out reconciliations and UPS account administration.
• Provide other back up support for procurement and payable function as needed
• Establish strong business relationship with key vendors

Skills

Attention to detail

Customer service

Problem solving

Education

Bachelor's degree in Business/Finance/Accounting/Supply Chain

Tools

Excel

Workday

ERP systems

Job description

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and Wednesday, Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

DEPARTMENT OVERVIEW

GBH Finance Department is responsible for establishing and maintaining the internal financial control structure and environment that enables GBH and affiliated entities to comply with all the applicable laws, regulations, and policies. This encompasses the various business needs of GBH, including the following functions: financial reporting and analysis, payroll, accounts payable, billing, accounts receivable, and maintenance of the general ledger.

JOB OVERVIEW

The Procurement Specialist plays an important role in supporting the organization's purchasing and supplier management activities for the IT and Physical Plant departments. This position coordinates procurement transactions, supplier onboarding, contract and purchase order administration, and travel-related processes while partnering with cross-functional teams to ensure operational efficiency and excellent customer service. Success in this role requires strong organizational skills, attention to detail, and the ability to build productive relationships with internal and external stakeholders.

RESPONSIBILITIES

• Support supplier onboarding, updates, reactivations, and banking setup processes in Workday and ACH/JPM platforms.
• Create and process purchase requisitions, purchase orders, and contract requests for IT and Physical Plant departments.
• Partner with internal stakeholders across the organization to support procurement activities and resolve purchasing related issues.
• Monitor open contracts, purchase orders, requisitions, and receipts; follow up on outstanding items and support month-end close activities.
• Partner with Accounts Payables to process invoices and procurement transactions for assigned business areas.
• Support travel program function and other procure to pay operational processes
• Maintain recurring procurement and operational processes, including WB Mason punch-out reconciliations and UPS account administration.
• Provide other back up support for procurement and payable function as needed
• Establish strong business relationship with key vendors

SKILL SET

• Strong attention to detail and organization
• Excellent customer service and communication (verbal and written)
• Strong problem-solving and follow-through

Preferred skills

• Ability to build effective working relationships.
• Proficiency with Microsoft Office, particularly Excel, and business systems such as ERP or procurement platforms.
• Ability to learn new systems and processes quickly.

EDUCATION AND EXPERIENCE

Bachelor's degree in Business, Finance, Accounting, Supply Chain, or a related field or equivalent work experience. 0-2 years of relevant professional experience in procurement, purchasing, finance, accounting, operations, or customer service.

Preferred Experience

Experience with Workday or other ERP/procurement systems. Exposure to procurement, supplier management, purchasing, or accounts payable processes.

JOB SPECIFICS

• Staff position
• Hybrid position

LOCATION

One Guest Street, Brighton, MA 02135

Salary Range

$57,860 - $71,000 Compensation offered within this range is determined by skills, experience and internal pay equity.

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law.

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to [e-mail] or by calling 617-300-2000.