Procurement & Purchase Orders Specialist

Village of Palm Springs; Lake Worth (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

FRS Pension

Health Insurance

Dental Insurance

Life Insurance

13 Paid Holidays

Personal Leave Time

Job summary

The Village of Palm Springs is seeking a detail‑oriented purchase/billing clerk to handle purchase orders, invoicing, and records management. You will support the Police Department by refining order workflows and ensuring accurate coding of receipts and payments.

Candidates should have a high school diploma or GED and be able to handle confidential information with discretion. The role emphasizes independent work as well as teamwork within an administrative environment.

Qualifications

• High school diploma, GED or equivalent required.
• Experience with office software and basic purchasing processes is a plus.
• Ability to handle confidential information with discretion and tact.

Responsibilities

• Prepare, review, and submit purchase order requests.
• Maintain inventories to track purchasing orders and work orders.
• Receive and verify invoices for payment.
• Prepare check requests for signature.
• Respond to vendor inquiries about order status or changes.
• Code credit card receipts to the correct fund and department.
• Maintain complete and precise purchasing records.
• Support the Police Department with PO workflow development and evaluation.

Skills

Time management

Attention to detail

Multitasking

Communication skills

Discretion and tact

Independence and teamwork

Education

High school diploma or GED

Tools

Microsoft Excel

Word Processing

PowerPoint

Job description

The Village of Palm Springs is seeking a detail‑oriented purchase/billing clerk to handle purchase orders, invoicing, and records management. You will support the Police Department by refining order workflows and ensuring accurate coding of receipts and payments.

Candidates should have a high school diploma or GED and be able to handle confidential information with discretion. The role emphasizes independent work as well as teamwork within an administrative environment.