Healthcare Procurement Specialist

Desert Oasis Healthcare; Palm Springs (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Desert Oasis Healthcare in Palm Springs seeks a Procurement Coordinator to support purchasing of medical and office supplies, equipment, and services. You will work with vendors and department managers to ensure timely, budget-conscious procurement and audit-ready records.

Responsibilities include processing POs, reconciling invoices, monitoring inventory, and cost-saving initiatives. Proficiency with Mas 90 or Envi ERP and MS Office will help optimize sourcing and reporting.

Qualifications

• High school diploma or equivalent is required.
• Two years of healthcare purchasing or procurement experience.
• Familiarity with accounts payable and invoice reconciliation.
• Ability to use Mas 90 or Envi ERP.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Process purchase requisitions and purchase orders for medical supplies, medications, office supplies, equipment, DME, printing, and other operational items in accordance with purchasing procedures.
• Serve as a point of contact for open orders and deliveries, follow up on vendor performance, pricing, delivery status, returns, and replacements, and coordinate resolution of issues.
• Assist with new vendor setup. Support contract and GPO purchasing opportunities. Maintain vendor records and required documents, including W-9s.
• Monitor inventory level and assist with replenishment. Work with receiving staff to resolve shortages and discrepancies.
• Verify appropriate department and GL coding, required approvals, PO requirements, and supporting documentation before processing purchases.
• Assist departments with sourcing products, obtaining and comparing vendor quotes, evaluating pricing, and identifying cost-effective alternatives when needed
• Prepare reports related to purchasing activity, spending, and cost savings. Maintain purchasing records and procurement files. Ensure procurement documentation is complete and maintained for audit purposes.
• Review vendor invoices against purchase orders and receiving documentation; assist with three-way matching and resolve pricing, quantity, billing, and other invoice discrepancies with vendors and Accounts Payable
• Assist with procurement process improvements, cost-saving initiatives, internal control improvements, system improvements, and other department projects.
• Perform other duties as assigned.

Skills

Procurement processes

Vendor management

MS Office

ERP systems

Budgeting & cost control

Attention to detail

Education

High school diploma or equivalent

Tools

Mas 90

Envi ERP

Job description

Desert Oasis Healthcare in Palm Springs seeks a Procurement Coordinator to support purchasing of medical and office supplies, equipment, and services. You will work with vendors and department managers to ensure timely, budget-conscious procurement and audit-ready records.

Responsibilities include processing POs, reconciling invoices, monitoring inventory, and cost-saving initiatives. Proficiency with Mas 90 or Envi ERP and MS Office will help optimize sourcing and reporting.