Procurement Project Manager - Hospitality Interiors (FF&E)

Common Arts; Long Beach (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

DyeLot is seeking a Project Manager to lead FF&E procurement for hospitality interiors—hotels, restaurants, and guest environments. You will bridge design and procurement, managing budgets, lead times, and client expectations, with a focus on delivering high-quality, on-time installations.

You will coordinate with designers, vendors, and installation teams, owning schedules, RFQs, and reports while maintaining strong client relationships and proactive problem-solving in a lean, fast-moving

Qualifications

• 3+ years of experience in FF&E procurement, interior design project management, or a closely related field.
• Excellent Excel skills for tracking spreadsheets, budgets, and cost reports.
• Strong written and verbal communication with clients, vendors, and internal teams.

Responsibilities

• Own day-to-day management of FF&E procurement projects from kickoff to closeout.
• Build and maintain detailed project schedules and procurement timelines.
• Coordinate with designers, vendors, receiving warehouses, and installation teams throughout the project lifecycle.

Skills

Excel expertise

Client communication

Project management

Multitasking

Attention to detail

Lean studio environment

Education

FF&E procurement experience

Tools

Ajera

Miro

Job description

Company Overview

DyeLot is a hospitality-focused design studio creating interior environments shaped by story, culture, and a deep understanding of the guest experience. Through integrated interior design, branding, procurement, and architectural support services, we partner with hospitality, lifestyle, workplace, and retail clients across North America to craft thoughtful, design-forward spaces with clarity, character, and a lasting sense of place.

Company Overview

DyeLot is a hospitality-focused design studio creating interior environments shaped by story, culture, and a deep understanding of the guest experience. Through integrated interior design, branding, procurement, and architectural support services, we partner with hospitality, lifestyle, workplace, and retail clients across North America to craft thoughtful, design-forward spaces with clarity, character, and a lasting sense of place.

Position Summary

DyeLot is a hospitality-focused interior design studio. We design hotels, restaurants, and guest environments where every decision serves the experience a sense of arrival, material warmth, a space that works as well as it looks.

We believe great hospitality projects require a seamless partnership between design and procurement. By bringing both disciplines together under one roof, we bridge creative vision with sourcing, budgeting, logistics, and installation. The result is projects that reflect the highest standards of hospitality design.

We're growing the procurement department and we're looking for a Project Manager who is sharp, client focused, and genuinely passionate about the intersection of design and logistics.

What You’ll Do

Project Execution

• Own day-to-day management of all assigned FF&E procurement projects from kickoff through closeout
• Build and maintain detailed project schedules, procurement timelines, and tracking documents
• Coordinate with designers, vendors, receiving warehouses, and installation teams throughout the full project lifecycle
• Manage all purchase orders from issuance through delivery and installation
• Attend site visits and installation coordination meetings as needed

Client Communication

• Serve as the primary point of contact for assigned clients
• Prepare and distribute meeting agendas, notes, and project status updates
• Present FF&E specifications, proposals, and budgets with clarity and confidence
• Manage client expectations around lead times, product availability, and substitutions
• Build trust-based client relationships that hold up when things get complicated

Weekly Client Reporting

• Own and distribute weekly expediting status reports to every active project client — without being asked
• Summarize order statuses, ship dates, and delivery timelines in a clear, professional format
• Get ahead of delays and substitutions before the client feels them — bring the problem and the solution at the same time

  Procurement Management

  • Source and specify FF&E in alignment with designer direction and client budgets
  • Issue RFQs, evaluate vendor proposals, and make clear recommendations
  • Manage the full procurement lifecycle — specification, order placement, lead time tracking, delivery, and installation
  • Coordinate with receiving warehouses and white glove delivery vendors
  • Stay ahead of lead times and flag risk before it becomes a schedule problem

  Financial Management

  • Build and maintain detailed project budgets and cost trackers in Excel
  • Process purchase orders and invoices accurately and on time
  • Prepare client billing and reconciliation reports
  • Monitor project profitability and flag variances to the Project Director
  • Keep all financial data aligned with Ajera project accounting records

  What You Bring

  • 3 or more years of experience in FF&E procurement, interior design project management, or a closely related field
  • Exceptional proficiency in Microsoft Excel — this is the most important technical skill in this role. You should be highly comfortable building complex tracking spreadsheets, budget reports, and cost trackers from scratch without a template to lean on
  • Outstanding written and verbal communication — with clients, vendors, and the internal team
  • Proven ability to manage multiple projects simultaneously and keep every one of them straight
  • A proactive, solutions oriented mindset — you surface problems early and come with answers
  • Detail oriented without being slow — you move fast and nothing falls through the cracks
  • Comfortable owning your work in a lean, fast moving studio environment

  Nice to Have

  • Familiarity with design specifications and FF&E schedules — enough to read them fluently and catch when something does not add up
  • Experience with Ajera project accounting software
  • Experience using Miro for project planning and workflow mapping
  • Background at an interior design firm, procurement studio, or hospitality FF&E company
  • Existing trade vendor relationships across furniture, lighting, and textiles
  • Experience with branded hospitality FF&E standards — Marriott, Hilton, and similar

  What We Offer

  • A studio that treats procurement as a craft and a real career path, not a back-office function
  • Direct collaboration with designers and architects on projects you will see come to life
  • A department that is being built intentionally — you will have real ownership and room to grow
  • [Benefits: health, PTO, retirement, etc.]
  • A culture built on the belief that good work and full lives outside of work go together

  DyeLot is an Equal Opportunity Employer.