Procurement Operations Specialist

Jobtailor; Diamond Bar (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Jobtailor is seeking a Procurement Operations Specialist in California to manage the full lifecycle of purchase orders and coordinate with suppliers. You will ensure accurate ERP data and collaborate with Finance on cost recognition and reporting.

The role requires Mandarin Chinese, a relevant bachelor’s degree, 2+ years in procurement/finance operations, and strong Excel/ERP skills. A fast-paced environment demands ownership and cross-functional communication.

Qualifications

• Bachelor's degree in Finance, Accounting, SCM, Business Administration, or related field.
• 2+ years of experience in procurement operations, finance operations, accounts payable, supply chain, or related role.
• Bilingual in Mandarin Chinese is required.
• Excellent attention to detail and a strong sense of ownership.
• Good communication across Procurement, Finance, and external suppliers.
• Proficiency in Excel and ERP systems (NetSuite, SAP, Oracle, MS Dynamics or similar).
• Self-motivated, organized, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process and manage purchase orders throughout their lifecycle.
• Coordinate with suppliers to resolve invoice discrepancies, billing inquiries, and payment-related issues.
• Prepare and process payment requests while ensuring compliance with internal policies and approval procedures.
• Maintain accurate procurement records and ensure the integrity of procurement and cost-related data within ERP systems.
• Partner with Procurement and Finance teams to ensure timely cost recognition, invoice reconciliation, and accurate financial reporting.
• Monitor procurement transactions, identify data discrepancies, and proactively drive issue resolution and process improvements.
• Support internal audits and contribute to the continuous enhancement of procurement operations, controls, and data quality.

Skills

Attention to detail

Ownership

Communication skills

Multi-tasking

Education

Bachelor's degree in Finance, Accounting, SCM, Business Administration

Tools

Microsoft Excel

ERP systems (NetSuite, SAP, Oracle, MS Dynamics)

Job description

Responsibilities

• Process and manage purchase orders throughout their lifecycle, including creation, modification, closure, and documentation.
• Coordinate with suppliers to resolve invoice discrepancies, billing inquiries, and payment-related issues.
• Prepare and process payment requests while ensuring compliance with internal policies and approval procedures.
• Maintain accurate procurement records and ensure the integrity of procurement and cost-related data within ERP systems.
• Partner closely with Procurement and Finance teams to ensure timely cost recognition, invoice reconciliation, and accurate financial reporting.
• Monitor procurement transactions, identify data discrepancies, and proactively drive issue resolution and process improvements.
• Support internal audits and contribute to the continuous enhancement of procurement operations, controls, and data quality.

Requirements

• Bilingual in Mandarin Chinese is required.
• Bachelor's degree in Finance, Accounting, Supply Chain Management, Business Administration, or a related field.
• 2+ years of experience in procurement operations, finance operations, accounts payable, supply chain, or a related operational role.
• Excellent attention to detail and a strong sense of ownership.
• Good communication skills with the ability to coordinate effectively across Procurement, Finance, and external suppliers.
• Proficiency in Microsoft Excel and ERP systems (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics, or similar).
• Self‑motivated, organized, and able to manage multiple priorities in a fast‑paced environment.